Performance Work Statement.pdf

OCT 24

PERFORMANCE WORK STATEMENT (PWS)

RAILROAD MAINTENANCE

AT

FORT KNOX, KENTUCKY

25 OCT 2024

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide railroad maintenance service as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Railroad Maintenance services have been performed as a contract for 20 on Fort Knox under the Base Operations Contract. This contract is to provide railroad switch inspections, vegetation control, switch maintenance, and general railroad maintenance.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide railroad maintenance at Fort Knox, Kentucky as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards of this PWS.

1.4 Objectives: Contractor shall provide and perform services to include all personnel, management, equipment and transportation required for providing railroad maintenance.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the

Contracting Officer’s Representative (COR) for review within ten days after date of contract award. B001

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten days. If the Government has provided comments, the Contractor shall then have five days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than five days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor shall monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals).

(c) How the Contractor shall monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor shall monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor shall identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(f) How the Contractor shall file and save all Quality Control related documents for the life of the contract plus 5 years after the contract expires.

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 4 working hours of identifying those issues. Verbal reports shall be followed up by written reports within one day of issue. B002

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0700- 1630 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700-1630 Monday through Friday. The Government facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, “The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, continuing resolutions, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700-1630 Monday through Friday. The Government facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. For example, “The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, continuing resolutions, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 10 days after date of contract award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have 5 days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes. B003

1.5.5 Place of Performance: The work to be performed under this contract will be performed on Fort Knox Installation.

1.5.6 Method of Payment: Any Delivery Order awarded by the KO shall be invoiced in the Wide Area Workflow (WAWF) system for payments.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.2 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: KO, COR, Inspector, Contract Manager. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than no later than five (5) days after contract award or during the post-award meeting. (Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract.) The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0700-1630 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. B004

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.10.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

1.11 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.12 Safety and Accident Prevention: The following provides information pertaining to Safety and Accident Prevention:

1.12.1 The contractor shall contact Range Division at 502-624-3203 or 2125 before entering and when exiting any range areas to perform work. The contractor is required to any new personnel working in the range complex to attend the UXO training provided by Range Control.

1.12.2 Contractor shall comply with Army Corps of Engineers, Safety and Health Manual EM 385-1-1, Fort Knox Regulation 420-1 Fire Prevention & Protection, OSHA http://www.osha.gov/, and all pertinent provisions of the publication 29 CFR 1910. The contractor shall submit to the KO and COR for forwarding to the Installation Safety Office a written Safety Accident Prevention Plan, a comprehensive site-specific safety plan to include the set-up and tear-down process, electrical safety inspection reports, and a written job hazard analysis specific to the work NLT 15 calendar days after contract award. The contractor shall base the plan on contractor's risk assessment of the work to be performed, including job hazard analysis specific to the work. The contractor shall identify and evaluate job hazard analysis for the various hazards and outline the methods and techniques that will be utilized to accomplish each phase of the contractual work in a safe manner. Any safety issues found that could cause injury or harm to personnel, will be taken out of use immediately until repaired. B005

1.12.3 The Contractor shall maintain records of accidents and shall report to the KO, COR and Installation Safety Office any accident resulting in death, traumatic injury, occupational disease, or property damage within 8 hours of each occurrence while performing services under this contract. Provide accident information to the Installation Safety office at 502-624- 3381. B006

1.13 Environmental Protection: The contractor shall furnish all labor, materials and equipment required for the protection of the environment during work as specified under this http://www.dimoc.mil/resources/limitations/ http://www.osha.gov/ contract. Contractor shall report any hazardous material spill to the COR and the Fort Knox Environmental Office Immediately at 502-624-3629, 624-3692 or 624-8187.

1.13.1 Hazardous Waste Spill Contingency Plan. The contractor shall submit to the COR/ Inspector for forwarding to the Environmental Management Division a written Hazardous Waste Spill Contingency Plan NLT 15 calendar days after contract award. B007

1.13.2 For the purpose of this contract, environmental protection is defined as the retention of the environment in its natural state to the greatest possible extend during work as specified under this contract. Environmental protection requires consideration of air, water and land resources and involves control of noise as well as other pollutants.

1.13.3 The land resources within the work boundaries and outside the limits of work performed under this contract shall be preserved in their present state or be restored to a condition after completion of work that will appear to be natural and not detract from the appearance of the surroundings.

1.14 Required Training: The following provides information on training requirements.

1.14.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or seven (7) calendar days after employment of new personnel. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within seven (7) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training. B008

1.14.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract.

Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training. B009

1.14.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within seven (7) calendar days after new employees commence contract performance, with the results reported to the COR within seven (7) calendar days after the contract is awarded and within seven (7) calendar days after new employees commence contract performance. Verification of the training shall be provided to the COR within seven (7) calendar days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx B010 http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Demand Maintenance Order – means those unscheduled minor maintenance, and for which work hours and other resources are such that detailed estimating and scheduling are not economically justified. Demand Maintenance Orders shall not exceed the dollar and/or work hour limits specified in this PWS.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.\

Performance Requirements Summary – means the major contract requirements, the component requirements related to each contract requirement, the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Performance Work Statement – means the definitive or descriptive words identifying the subject matter of the contract referred to as the specifications or work statement.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Project Work Order – means the directive for those unscheduled maintenance, repair, and construction jobs for which detailed estimating of work hours and other resources is necessary.

Maintenance, repair, construction, or alterations which exceed Demand Maintenance Order criteria.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DMO Demand Maintenance Order DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GPE Government Furnished Equipment GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWO Project Work Order PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison

USAREUR United States Army Europe UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

3. Government Property and Services

3.1 Services: The Government will not be providing any services to support this contract except those noted below.

3.2 Facilities: No Facilities provided by Government.

3.3 Utilities: No Utilities will provide by Government.

3.4 Equipment: No GFE

3.5 Special Tooling and Test Equipment: None.

3.6 Materials: Website for Fort Knox Environmental Handbook

https://home.army.mil/knox/application/files/7717/0748/8373/FKEMDHB24.pdf

3.7 Training: All training is noted in Section 1 above.

3.8 Common Access Cards (CAC): None expected for this contract.

https://home.army.mil/knox/application/files/7717/0748/8373/FKEMDHB24.pdf

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, materials, equipment, supplies and vehicles required for the performance of this contract, except those identified as Government furnished in Part 3 of this PWS. Storage of combustible materials shall conform to applicable fire and safety regulations and is subject to inspection by government personnel. Storage procedures at the work site shall meet all applicable environmental regulations and standards.

Contractor shall not store any tires within the Government furnished property.

4.2 Vehicles and Equipment: The Contractor shall provide a sufficient number of vehicles to perform the services required in this contract. Contractor vehicles shall have the contractor’s name neatly exhibited on each side of the cab. The sign shall be readable from fifty feet, with lettering a minimum of two inches in height. Contractor vehicles shall meet all applicable standards established by the Federal Government. These standards are referenced in Title 40 CFR 243 and include, but are not limited to, Motor Carriers Safety Standards (40 CFR 390-

396) and Noise Emission Standards for Motor Carriers in Interstate Commerce (40 CFR 202) and Federal Motor Vehicle Standards (40 CFR 500-580) and shall comply with all federal, state and local air pollution standards and regulations. Contractor vehicles shall be clean and be without offensive odors. The KO or COR may inspect vehicles at any time and direct removal of any unsafe or objectionable vehicle from the installation. The Contractor may perform checking/refilling of fluids for a vehicle but shall not perform any further vehicle or equipment maintenance within the Government furnished property or any other Fort Knox land.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide all maintenance and repair to maintain the railroad system at Fort Knox. The contractor shall perform all preventive maintenance, repair, and other services as required herein to meet operational safety and efficiency, thus allowing use of the railroad system at prevailing weight, speed, and traffic density. Repair and maintenance of the Fort Knox rail system shall be performed by qualified personnel, who meet the Army’s Rail Safety annual training requirement, in accordance with applicable laws, regulations, and documents in Section 6, including UFC 4-860-03 Railroad Track Maintenance and Safety Standards, GCOR Publication, TM 4-14.21 Rail Safety, AR 420-1 Army Facilities Management, Volumes I and II of the American Railway Engineering and Maintenance-of-Way Association (AREMA) Manual, and Federal Railroad Administration (FRA) Standards (49 USC Section 21304), including FRA Standard 213.143. In cases of conflicting guidance, the more stringent shall apply.

5.1.1 The contractor shall perform railroad maintenance for all railroad components on the Installation. Railroad components covered include the following:

• Roadbeds and ballast

• Ties and tie plates

• Rails and rail fastenings, joints, and anchors

• Gauge rods

• Turnouts

• Road crossings

• Signs and traffic and safety devices

5.1.2 On Fort Knox, there are approximately 10.3 miles of Category A and B track. Additional track running through the Installation is maintained and repaired by Paducah and Louisville (P&L). A map of the Fort Knox rail system is shown in Technical Exhibit G – Fort Knox Railroad Map.

5.1.3 Fort Knox Railroad Track Access - Prior to performing maintenance or repair on trackage in the cantonment area, the contractor shall contact the Fort Knox Track Inspector, who will notify P&L or the subsequent commercial owner, The contractor shall also notify Logistics Readiness Center (LRC) Transportation Division located in Bldg 1384 before any movement on the track. For safety reasons, it is contractor’s responsibility to ensure the Fort Knox Track Inspector and P&L Railroad are notified before moving traffic on the rail.

5.1.4 Disposal - Defective trackage and appurtenances which have salvage value (normally iron and steel products) shall be disposed of through the Defense Reutilization and Marketing Office (DRMO). Defective ties which have value for use on ranges shall be provided to the G3 Range Division for recycling. Remaining materials and debris shall be disposed of in accordance with DPW Environmental Management Division.

5.1.5 Demand Maintenance Orders (DMO). The Government will submit DMOs to the

Contractor for unscheduled minor maintenance and repairs as described in paragraph 5.3.

Demand Maintenance Orders shall not exceed the dollar amount of ($5000) unless directed by the KO and funding is available on the CLIN for that building. Contractor shall submit estimated labor hours and parts costs prior to proceeding with DMO. B011

5.1.6 Project Work Order (PWO). If DMO Repair is going to exceed $5000, the repair shall be reclassified as a Project Work Order (PWO). For all PWOs, the Contractor shall submit a proposal to the Government with labor hours, labor cost, and three (3) competitive quotes for parts or shall provide justification on the lack of competition. The Government will evaluate the Contractor’s proposal. Once the Government determines fair and reasonableness of the Contractor’s proposal, the Government will issue a modification to the Contractor for the repairs. B012

5.2 SCHEDULED TASKS / PREVENTIVE MAINTENANCE - The contractor shall perform the tasks described below on a recurring or scheduled basis. If a requirement for further work is identified during the performance of scheduled inspections or maintenance, the contractor shall submit the request to the KO/COR with a description of the required work. B013 The KO/COR will determine if the work is needed, and funding is available for such work. If the work is determined to be needed, the KO will issue a Demand Maintenance Order (DMO) or Project Work Order (PWO) to the Contractor for this work. Scheduled task frequencies are listed in Technical Exhibit C - Required Scheduled Tasks. Contractor shall submit annual schedules for all scheduled tasks / preventive maintenance within one month of contractor award. B014

5.2.1 Vegetation control: The contractor shall spray with approved herbicides (by licensed personnel to perform such work) to stop growth and remove all vegetation within 13 feet from the centerline of the railroad track. This shall be performed two times a year which is recommended in April and September. The vegetation control shall be in accordance with UFC 4-860-03, Section 3-3, a, b, c. Licensed personnel shall meet the requirements as outlined by the Post Integrated Pest Management Plan. Contractor shall submit personnel license and Safety Data Sheet (SDS) of herbicide to be used to COR and KO prior to use.

B015

5.2.2 Switch maintenance: The contractor shall perform maintenance on switches semi-annually as outlined in UFC 4-860-03, Section 8-2 g, 8-3 a (15) (16). See Technical Exhibit E - Switch Maintenance for references, tasks, locations, and log. Contractor shall submit log of maintenance to COR within 5 days after completion. B016

5.2.3 Switch inspections: The contractor shall inspect all railroad switches quarterly and findings filed by dates specified with COR using the form as provided in Technical Exhibit D

- Railer Turnout Inspection Sheet. The dates for filing are Feb 28, May 31, Aug 31 and Nov

30. Contractor shall submit log of inspections to COR within 5 days after completion. B017

5.3 UNSCHEDULED TASKS / NON-ROUTINE MAINTENANCE - The contractor shall perform railroad maintenance and repairs to include those tasks specified below (in subparagraphs) when initiated through an approved DMO or PWO. The contractor shall repair and replace railroad components as required by the condition of the component or as requested by the Government. The contractor shall respond to service calls within one business day after Government notification and shall complete repairs within two business days after response for DMOs; or within timeline established in a PWO. The contractor shall notify the Government upon each arrival and departure of this job site. For DMOs, the Government will reimburse the contractor for the cost-of-service calls using the Non-Routine Maintenance and Repair Parts applicable CLIN. Contractor shall update the Government if the repair cannot be made within the 2-business day window. The contractor shall make daily updates on the repairs until a proposal has been submitted.

5.3.1 Pre-Movement and Inclement Weather Inspections - The Contractor shall inspect tracks before and after movements of greater than 50 railroad cars. The contractor shall perform inspections when inclement weather and the arrival of any rail shipment are expected to occur simultaneously. The contractor shall inspect for any obstruction or obstacle which might obstruct safe delivery of materials. The contractor shall also inspect all road and street crossings. When unsafe conditions are discovered, the contractor shall notify the government within one hour and shall remediate the problem.

5.3.2 Road and Street Crossings - The contractor shall maintain road and street crossings in accordance with UFC 4-860-03 sections 10-(1)(2) and (4a). A list of the locations of railroad crossings is provided in Technical Exhibit F – Location of Railroad Crossings. The contractor shall maintain crossing signs in accordance with requirements of the Manual on Uniform Traffic Control Devices (MUTCD) Part VIII "Traffic Control Systems for Railroad- Highway Grade Crossing" and UFC 4-860-03. The contractor shall coordinate with the government and Provost Marshal prior to beginning maintenance of road crossings. The contractor shall ensure that barricades and warning devices are utilized, and all safety precautions are taken before, during, and after the work period.

5.3.3 General Maintenance of Railroad Components -

5.3.3.1 Track Geometry - The contractor shall maintain proper track geometry in accordance with UFC 4-860-03 Section 12.

5.3.3.2 Fasteners - The contractor shall maintain all track and rail fasteners to include track bolt assemblies, spikes, tie plates, plates, rail braces, and heel blocks in accordance with UFC 4-860-03. Fasteners shall conform to AREMA specifications. The contractor shall ensure fasteners are protected against corrosion and all spikes, tie plates, plates, and rail braces are secured.

5.3.3.3 Ballast - The contractor shall maintain or replace ballast to transmit and distribute the track load and railroad rolling stock to the subgrade; retain track laterally, longitudinally, and vertically under dynamic loads imposed by railroad rolling equipment and stress exerted by the rails; provide adequate drainage for the track; and preserve track cross-level, surface, and alignment. The contractor shall maintain ballast to within two inches from top of ties. Ballast installed by the contractor shall be size 4 or size 5, in accordance with UFC 4-860-03 section 4, and shall conform to AREMA Manual, for physical characteristics. Tamping of ballast around ties shall be in accordance with UFC 4-860-03.

5.3.3.4 Rails - The contractor shall maintain and install rails. Rail conditions shall comply with specifications in AREMA Manual for Railway Engineering.

5.3.3.4.1 Cutting Standards - Rails shall not be flame cut in any manner including cropping of rail end, burning bolt holes, and trimming mismatched ends. Rail shall be cut using a rail saw or other approved cutting tools.

5.3.3.4.2 Replacement Rail - The contractor shall replace defective rails with new rail unless the rail can be repaired and reused in accordance with AREMA Manual for Railroad Engineering. Replacement rail shall meet requirements specified in UFC 4-860-03 and AREMA Manual for Railroad Engineering. New or relayer rail is authorized where required.

Relayer rail shall be in 39-foot lengths in accordance with the AREMA Manual. Rail sections of less than 13 feet and spliced rails shall not be used. Replacement rail shall match pounds per yard of rail being replaced but shall in no case have rating of less than 132 pounds per yard in the cantonment area. Replacement target rail shall match the pounds per yard of rail being replaced.

5.3.3.4.3 Rail and Track Fixtures - The contractor shall maintain and protect against corrosion all rail and fastenings, to include track bolts, joint bars, turnout fixtures, rails, tie plates, gauge rods, anchors and spikes.

5.3.3.4.4 Grounding - Rails shall be bonded electrically, and continuously and effectively grounded, for a minimum distance of 100 feet on each side of structures, including loading docks, where explosives, ammunition, or explosive mixtures are stored, handled, or processed. Rails shall be grounded at points 150 feet on each side of locations where they are crossed by electrical distribution lines. Grounding shall include bonding between rail sections, installation of ground electrodes, connection between ground electrodes and rails, and interconnections of spur track with building grounding systems where they are within 25 feet of each other.

5.3.3.4.5 Temporary Closure Rail - The contractor shall provide closure rail when rail has been removed and it is necessary to make a temporary connection for passage of a train.

5.3.3.4.6 Rail Joints - Proper space allowance for expansion shall be maintained in accordance with UFC 4-860-03.

5.3.3.4.7 Rail Braces - The contractor shall maintain, repair, or replace rail braces. Rail braces shall be of standard manufacture and design. Rigid braces or adjustable switch rail braces shall fit against the side of the rail or guard rail and shall be spiked to the tie outside the track or inside the guard rail.

5.3.3.4.8 Rail Anchors - The contractor shall maintain, repair, and install or replace rail anchors. Anchors shall be of standard manufacture and sized to fit the rail section. They shall grip the base of the rail firmly and have full bearing against the face of the tie opposite the direction of rail creepage. Anchors shall be used where required; associated ties shall be fully imbedded in the ballast. When the bearing of a rail anchor is distributed, the anchor shall be removed and reset.

5.3.3.5 Plates - The contractor shall maintain, repair, or replace slide plates, riser plates, and tie plates.

5.3.3.5.1 Slide Plates - Slide plates shall be installed to gauge on the head blocks and the switch point. The inside lead rail shall be lined to the proper gauge distance from the sidetrack and the remainder of the slide plates and rail braces installed.

5.3.3.5.2 Riser Plate - Riser plates shall be maintained in conformance with AREMA standards to provide a shoulder to prevent lateral movement of the main rail inward.

5.3.3.5.3 Tie Plates - Tie plates shall be of the proper dimension and punching pattern to fit the rail, and new rail shall conform to UFC 4-860-03. Used tie plates in good condition may be utilized if they are of proper size and punching. Plates shall not be smaller than 7-1/2 by 10 inches for 90 pounds or lighter rail, and 7-1/2 by 11 inches for rail weighing more than 90 pounds. Plates shall be properly seated and free of breaks. Cracked, broken, loose, or missing tie plates shall be replaced. Rail shall have full bearing on the tie plate, and the tie plate shall have full bearing on the tie. Seating and condition requirements pertain both to existing tie plates and those used in new rail installation or rail-tie maintenance.

5.3.3.6 Turnouts and Switches - The contractor shall maintain and repair all turnouts and switches in accordance with UFC 4-860-03. There are 29 turnouts in the Fort Knox Track System. The contractor shall ensure gauge and alignment of switches are within the ranges specified in UFC 4-860-03. Replacement turnout and installed switch parts shall be of a standard manufacture and meet AREMA specifications.

5.3.3.7 Switch Stands - The contractor shall replace, repair, and maintain switch stands as required. Broken and defective switch stands, connecting rods, switchhead rods, and connecting rod bolts shall not be welded but shall be completely removed and replaced by the contractor. Stands shall be of the low-stand (or ground-throw stand) type. Stands shall be firmly spiked to the head block ties, and set plumb, with target square with the track. The throwing lever shall be on the outside, or away from the turnout, when the switch is set for main track operation. Stands shall be equipped with switch targets which show the “Proceed” color when the switch is set for the main track and the “Stop” color when the switch is open.

Main track switches which are not interlocked shall be kept padlocked at all times except when in actual use or when being inspected. When possible, stands shall be placed on the turnout side of the track so that the connecting rod will be in tension. Throw levers shall not be operable with the lock or keeper in place. Throw range shall be 5 inches if nonadjustable and between 4-1/2 and 5-1/2 inches in 1/8-inch (maximum) increments, for adjustable throws.

5.3.3.8 Switch Points - The contractor shall maintain, repair, and replace switch points.

Stock rail shall be securely seated in switch plates.