Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

Fort McNair Building 64 Elevator Lighting Repair

Part 1

General Information

1. GENERAL: This is a non-personal services contract to repair the elevator lighting electrical issues at Fort McNair Building 64. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the elevator lighting repair as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2 Background: The Joint Base Myer Henderson Hall (JBMHH) consists of Fort Myer in Arlington, Virginia and adjacently located Henderson Hall and Ft McNair, Washington, DC.

Fort McNair is a ceremonial and administrative facility and is Headquarters for the Military District of Washington (MDW). Some of the tenants at Fort McNair include these senior colleges: The National War College, the Industrial College of the Armed Forces, the Information Resources Management College, and the Institute of National Strategic Studies, collectively known as National Defense University (NDU). Other organizations receiving support from Fort McNair are: A Company, 3rd US Infantry and the 67th Ordnance Detachment. The post also provides housing for general and flag officers assigned to various elements of the Department of Defense (DOD).

1.3 Objectives:

1.3.1 Provide a safe elevator interior lighting system that does not burn wiring or bulbs during operation for each passenger elevator in McNair building 64.

1.3.2 Work schedule is to be coordinated with the COR.

1.4 Scope: The work is to repair the elevator lighting system and provide a tested and certified operational interior lighting system to each of the elevators in McNair building 64 that will not burn out lights and transformers to the COR per this PWS.

1.5 Period of Performance: The period of performance shall be for 60 days.

1.6 General Information

1.6.1 Quality Control: Contractor Quality Control/Quality Assurance:

The Contractor's quality control plan is required to be submitted with his/her contractor evaluation proposal for this contract and to the Contracting Officer at the pre-work meeting.

The Contractor shall employee a Contractor Quality Manager (CQM) and establish and maintain a complete quality control program to assure the requirements of the contract are provided as specified in the Performance Work Statement. Four (4) copies of the Contractor's Quality Control program shall be provided to the Contracting Officer for approval at the Pre-Work conference and one copy shall be provided to the COR. One (1) approved copy shall be returned to the Contractor. Updated copies including all deficiencies and inspection reports must be provided within three (3) days to the Contracting Officer and the DPW

Environmental Division as schedules in a professional, workmanlike, and acceptable manner. The quality control program shall include, but not limited to the following:

An inspection system covering the services stated in SPECIFIC TASKS TO BE PERFORMED. The inspection system must specify areas to be inspected on scheduled or unscheduled basis and title of the individuals who will do the inspections. All inspection and deficiency reports shall be turned over to the Contracting Officer and the COR within three working days.

A record of all inspections conducted by the Contractor of any corrective actions taken shall be made available to the Government COR during the term of the Contract requested.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.5 Hours of Operation: The contractor is responsible for conducting business during the hours of 7:00 a.m. and 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Fort McNair, District of Columbia.

1.6.6.1 The Contractor must be aware that Joint Base Myer-Henderson Hall (JBM-HH) is a controlled access installation and as a result, requires photographic identification and the potential of vehicle inspection to gain entrance onto the installation. Detention, delay and/or other challenges presented to the contract because of this fact are the sole responsibility of the contractor.

1.6.6.1.1 The Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and /or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.2 Access to Fort McNair will be at the 2nd Street Gate.

1.6.7 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.8 Security Requirements:

1.6.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property if it is provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9 Qualifications: The Contractor shall employ competent and skilled personnel who are proficient in performing maintenance on elevator systems using modern tools, methods, and techniques. Must be trained and certified to handle potentially hazardous and petroleum contaminated materials in compliance with all local, State, and Federal Regulations for the removal, handling, packaging, and transportation of petroleum and hazardous materials. Proof of certifications and training of the personnel shall be presented in the Contractor's Bid proposal evaluation package, within ten (10) days after the contract is awarded, and within five (5) business days after new personnel or subcontractors are hired.

Project Manager: The Contractor's Project Manager shall have a minimum of two (2) years’ experience repairing, inspecting, and otherwise maintaining such systems of the general type and rating specified herein.

The Contractor shall provide a project manager who shall be responsible for the performance of the work, shall have full authority to always act for the Contractor during the requirements of this contract, shall act as the central point of contact with the Government, and shall be physically on site when work under this contract is being performed. Proof of certifications and training of the Project Manager shall be presented in the Contractor's Bid proposal evaluation package, to the contracting officer within ten (10) calendar days after the award is made, and within five (5) business days after new personnel or subcontractors are hired.

Elevator Repair System Technicians: Repair specialists and other persons employed to maintain and repair the elevator systems shall have as a minimum two (2) years’ experience repairing, inspecting and otherwise maintaining such systems of the general type and rating specified herein, except that helpers or apprentices may be permitted to work under the direct supervision of a responsible technician.

1.6.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Key Personnel: The follow personnel are considered key personnel by the government: Project Manager/Alternate Project Manager, Elevator System Repair Technicians. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and shall be able to converse, read and write

English. The contract manager or alternate shall be available until 4:30 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial Off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, materials, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: N/A

4.4. Equipment: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services.

5.2. Requirements.

5.2.1 The Contractor shall provide the necessary personnel, equipment, and materials to complete the tasks listed below:

5.2.1.1 Removal of all burnt wiring and lighting transformers from each passenger elevator.

5.2.1.2 Fabricate a box of sufficient size to accommodate three lighting transformers with associated wiring.

5.2.1.3 Install the fabricated box with transformers and wire into each elevator’s cab lights.

5.2.1.4 Perform lighting operations and safety test.

5.2.1.5 Perform work area cleanup and dispose of debris off-site.

5.3 Manpower Reporting Requirement:

5.3.1 N/A

5.4 Antiterrorism

5.4.1 AT Level I Training: This provision is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned within 15 calendar days after completion of training by all employees and subcontractor personnel. Additionally, the contractor and all associated sub-contractors shall brief all their employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 15 calendar days after contract award.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Performance Requirements Summary

(PRS)

Performance Objectives Performance Standard

Performance Threshold

Acceptable Quality Level (AQL)

Surveillance Methods

Incentive (Positive and/or Negatives)

PWS#1.

Remove all burnt wires and transformers.

PWS 5.2

The Contractor shall remove all burnt wires and transformers from all elevators and dispose of them off site.

Removed items are disposed of offsite.

100% Inspection

Meeting the requirements will result in favorable Surveillance Reports.

Failure to meet requirements will result in unfavorable Reporting.

PWS#2. Box fabrication

PWS 5.2

The contractor shall fabricate box with three (3) transformers to support all cab lights for each elevator.

Boxes must be of sufficient size to accommodate the three transformers and associated wiring.

100% Inspection

Meeting the requirements will result in favorable Surveillance Reports.

Failure to meet requirements will result in unfavorable Reporting.

PWS#3. Install fabricated box with three (3) transformers and wire into cab lights.

PWS 5.2

The Contractor shall install fabricated box containing three (3) transformers and wire into cab lights on all elevators.

All interior cab lights must be operational.

100% Inspection

Meeting the requirements will result in favorable Surveillance Reports.

Failure to meet requirements will result in unfavorable Reporting.

PWS#4.

Worksite will be left in a clean and tidy condition.

PWS 5.5

The contractor shall clean the work areas of all debris resulting from the repair process.

All work areas are clean and with no work debris remaining.

100% Inspection

Meeting the requirements will result in favorable Surveillance Reports.

Failure to meet requirements will result in unfavorable Reporting