PERFORMANCE_WORK_STATEMENT.docx

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER, HILL AFB, UTAH 84056-5820

PERFORMANCE WORK SPECIFICATION (PWS)

1.0 SCOPE OF WORK: For the end items, the contractor shall furnish all facilities, parts, materials, equipment and services, required to inspect and, if necessary, restore to serviceable condition. Services to be performed will not be essential in a crisis situation. Work consists of Test, teardown, and evaluation (TT&E) only.

1.1 TEST, TEARDOWN, AND EVALUATION: The contractor shall perform visual, mechanical and electrical testing of the end items, reusable or replacement component parts, and materials according to the schedule in the contract to determine the condition of the end items.

1.1.1 The following assumptions shall be made before testing:

1.1.1.1 One unit is down to air and not repairable.

1.1.1.2 A second unit that is still in high vacuum but may suffer from cathode depletion of barium as evidenced by drooping cathode current.

1.1.1.3 The first unit would be stripped down to fundamental parts as funding allows.

1.1.1.4 The second would be hi-potted for electrical standoff and RF match measurements.

1.1.2 If any of the above assumptions prove to be incorrect, contractor shall report this information in writing to the Procurement Contracting Officer (PCO)/ Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO). At that point the PCO/ACO shall decide if/how to move forward with the contract.

1.1.3 Additionally, testing shall include the following tasks:

1.1.3.1 Mechanical Inspection, visual assessment, photo documentation (both units)

1.1.3.2 Electrical high voltage standoff test, cathode and collector (one unit)

1.1.3.3 Electromagnet performance, voltage and current test (both units)

1.1.3.4 RF match of input and output circuits (one unit)

1.1.3.5 Complete teardown with removal of body covers and cathode at a minimum, photo documentation (one unit)

1.1.3.6 A report shall be submitted by contractor at the conclusion of this effort.

1.1.4 Upon completion of these tasks, all of the components of the end item requiring repair or replacement will be identified by part number, NSN (if applicable), nomenclature, and location in the assembly. Contractor shall state whether repair is possible. This information will be reported in writing to the Procurement Contracting Officer (PCO)/ Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO).

Below listed item(s) will be shipped to contractor to Test, Teardown and Evaluation (TT&E):

This PWS establishes the minimum work requirements for the TT&E.

ESD (Electrostatic Discharge - See section 5.3): NO

2.0 WORK PERFORMANCE REQUIREMENTS:

2.1 SUBCOMPONENT CHANGE OR REDESIGN: The contractor will identify any proposed/necessary changes to subcomponents, values, part/manufacture substitutions or redesign of subsystems to the 415 SCMS ESA after the Test and Evaluation. If the contractor proposes any internal changes to this item, the contractor shall submit an ECO to the 415 SCMS for review and approval by the designated engineering authority. Submission of ECO(s) does not imply approval. The ECO shall include a coversheet with appropriate CUI, distribution statement, and contract identification information and be accompanied with complete technical documentation, unlimited data rights and shall be submitted to the government for approval. Contract Data Requirements List (CDRL) C001 DI-SESS-80639E.

2.2 FOREIGN DISCLOSURE RESTRICTIONS: FOREIGN DISCLOSURE RESTRICTIONS: This item contains critical technology and is export controlled. Distribution authorized to DoD and U.S. DoD Contractors only (Critical Technology).

2.3 TEST REQUIREMENTS: The Contractor shall perform TT&E on each item as outlined in Paragraph 1.1 of the PWS. Specification Control Drawing listed in the Repair Data List (RDL). Before the testing starts, the contractor shall create a Test Plan and provide to the government for review and approval. Test Plan shall include at a minimum the details described in D001 DI-NDTI-80603A. All testing shall be performed IAW the latest requirements of the Specification Control Drawing in the Repair Data List (RDL) and the approved Test Plan mentioned in this paragraph. After testing is completed, the contractor shall provide a Test Report including at a minimum the details described in CDRL E001 DI-NDTI-80809B. Government shall review and approve Test Report. Government reserves the right to reject and/or have contractor redo Test Plan and/or Test Report at no additional cost to the government should either document not meet the minimum requirements as described in their respective CDRLs.

3.0 PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

3.1 RECEIVING INSPECTION: Contractor shall notify the ACO/PCO along with the Quality Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e. items not packaged in accordance with applicable Special Packaging Instructions (SPI)) discovered upon receipt of any item(s). All issues must be reported back to the originating organization for disposition. If items are damaged in transit or assets are found to be misidentified during the inspection process, the ACO/PCO will request disposition instruction from the 415 SCMS. The 415 SCMS will verify if additional assets are available to resubmit to the contractor. If no assets are available, ACO/PCO will address the required changes.

3.2 SECURITY REQUIREMENTS: N/A

3.3 REUSABLE CONTAINERS: Contractor shall handle and store reusable containers and materials used for packing and packaging in a manner, which shall assure that they are retained in a serviceable condition for reuse. If the contractor questions the serviceability/condition of the reusable containers, notify the ACO for repair/replacement instructions.

3.4 HANDLING: All items shall be handled and packaged in accordance with applicable Special Packaging Instructions (SPI).

3.4.1 Care shall be exercised to prevent damage to Government Furnished Property/Equipment while in the contractor’s possession.

3.4.2 All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

3.5 SHIPPING DOCUMENT REQUIREMENT: Contractor is required to comply with all CAV AF requirements identified in the CDRLs (para 8.1) and attachments to the contract. Additionally, upon completion of the TT&E, the contractor is required to print the DD1348-1A (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable TT&E asset, one outside the box, and one copy will be retained for the contractor’s records. Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document. NOTE: The DD Form 1348 must be printed when prompted in CAV AF. The DD Form 1348 cannot be printed after that point.

In the event CAV AF system is inoperable or is on a scheduled downtime:

1. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

2. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

4.0 CONDEMNATION: It may be considered uneconomical to accomplish repair on an end item when the total cost for parts, material, and labor exceeds 75 percent of the stock list price of a new item. Parts obsolescence may also be a condition for BER. Authorization to accomplish repair, condemnation, or disposition shall be obtained through the ACO/PCO from the 415 SCMS for end items determined to be uneconomical to return to a serviceable condition. If BER is approved the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item.

5.0 GENERAL:

5.1 RELIABILITY AND MAINTAINABILITY (R&M): Additional R&M is not required; however, existing R&M performance shall not be degraded during this work effort.

5.2 ENVIRONMENTAL IMPACT (EI) REQUIREMENTS: N/A.

5.3 ELECTROSTATIC DISCHARGE CONTROL: N/A.

5.4 DISPOSITION: Tested parts shall be shipped to the destination specified in the contract. Disposition of any misidentified items shall be as stated in paragraph 3.1. Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

5.5 SAFETY AND HEALTH: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

6.0 SPECIFIC WORK REQUIREMENTS:

6.1 DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance.

6.2 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-STD-1568, section 4 and T.O. 1-1-2 as applicable, and specification drawings.

6.3 MARKING:

6.3.1 Preservation of Markings: The Contractor shall ensure nameplates and product markings are correct and accurate upon testing completion. The Contractor shall replace damaged markings, identification, and decals IAW drawings or equivalent best commercial practice. The assemblies, subassemblies, and parts that constitute this testing shall be marked for identification in accordance with existing style and format.

6.4 REFINISHING: Refinish only to the extent necessary to assure adequate protection of all surfaces IAW Technical Data.

6.5 COUNTERFEIT PREVENTION PLAN (CPP): Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and dispose of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with CDRL C001 (DI-MISC-81832) and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

6.5.1 At a minimum, the CPP shall address:

6.5.1.1 Applicability. The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

6.5.1.2 Definitions. The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, Section 3)

6.5.1.3 Parts Availability and Use of Parts Brokers. The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, Section 3.1)

6.5.1.4 Procurement Policies. The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, Section 3.1.3, 3.1.4)

6.5.1.5 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, Section 3)

6.5.1.6 Detection and Avoidance Responsibilities. The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, Section 3)

6.5.1.7 Testing and Verification. The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, Section 3.1.5)

6.5.1.8 Configuration Identification and Traceability. The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, Section 3.1.7)

6.5.1.9 Counterfeit Notification and Reporting. The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, Section 3.1.8)

6.5.1.10 Counterfeit Prevention Training. The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel. (Ref. AS5553, Section 3.1.1)

7.0 DISCREPANCIES: In case of conflict between this document and any referenced document, contact ACO & PCO for resolution of discrepancy.

8.0 DATA DELIVERABLES:

8.1 CAV AF: Contractor shall provide the status of maintenance production, asset management, and condemnations IAW Contract Data Requirements List (CDRL) Exhibit A001 (DI-MGMT-81838), A002 (DI-PSSS-81995A), A003 (DI-MGMT-80441D) and all requirements of this PWS. Contractor shall be ready to report in CAVAF before receipt of assets. Contractor shall complete on time all required CAVAF production/TT&E data reporting as required in paragraph 3.5 of this PWS.

8.2 COUNTERFEIT PREVENTION PLAN: The contractor shall provide a Counterfeit Prevention Plan (CPP) per CDRL B001 (DI-MISC-81832), including the identified items of SAE AS5553 per section 6.5.

8.3 ENGINEERING CHANGE PROPOSAL: The contractor shall provide an Engineering Change Order for any proposed subcomponent substitutions per CDRL Exhibit C001 (DI- SESS-80639E) (see paragraph 2.1).

8.4 TEST PLAN: The contractor shall provide a Test Plan for this NSN per CDRL exhibit D001 (DI-NDTI-80603A) (see paragraph 2.3).

8.5 TEST REPORT: The contractor shall provide a Test Report for each TT&E’d asset per CDRL exhibit E001 (DI-NDTI-80809B) (see paragraphs 1.1 and 2.3).

9.0 SERVICE DELIVERY SUMMARY (SDS):

Reporting in Commercial Asset Visibility Air Force (CAVAF)

PREPARED BY: Kendric Hornsby, 448 SCMW/415 SCMS

4 Jun 2025 PWS 5960-01-058-6272 4/12