Performance Work Statement - Build New Refurb Tainter Valve Cylinders.pdf

PERFORMANCE WORK STATEMENT

Tainter Valve Hydraulic Cylinder Build and Refurbishment

John Day-Willow Creek Project, Oregon

1.0 GENERAL INFORMATION: Contractor shall furnish and deliver one new Tainter Valve (TV) Hydraulic Cylinder to John Day Dam and refurbish all four existing TV Hydraulic Cylinders. John Day Lock & Dam has one Navigation Lock (Navlock) composed of 1 upstream gate, 1 downstream gate, 2 fill TVs, and 2 drain TVs. Both the fill and drain TVs are identical in design and they are critical components of the Navlock. Each TV is composed of a tainter gate style valve, a hydraulic cylinder, a hydraulic power unit (HPU), level indicator, cross head and connecting rods. Currently, all four TVs need refurbishment. However, TV #1(drainage TV) is in rough condition and is used only when needed. Once TV #1 fails, TV#2 (drain TV) will be left with no back up and Navlock will need to be shut down if TV#2 fails as well. To refurbish all four TV hydraulic cylinders, contractor shall first design and construct a new TV hydraulic cylinder that is a direct replacement of existing TV hydraulic cylinders. Then government will remove TV Hydraulic cylinder in worse shape and install new TV Hydraulic cylinder. Removed cylinder will be taken by contractor to refurbish. This process will be followed until all current TV Hydraulic Cylinders are refurbished.

The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations.

2.0 DEFINITIONS: Throughout this contract, the following definitions and descriptions apply wherever the word, phrase, or acronym is used.

Acceptance Quality Limits (AQL): A measurement of acceptable quality limits for the Performance Requirements Summary table.

Activity Hazard Analysis (AHA): A written record determining areas and activities in which possible safety hazards exist and proposed preventative measures.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE).

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): Assigned by the Contracting Officer as the quality assurance evaluator (QAE), the COR is responsible for quality assurance guidance and ensures that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

Defect: A service or product output that does not meet the standard of performance specified in the contract for that service or product.

GQAE: Government Quality Assurance Evaluator Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether the performance objectives and goals were met.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of services received.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the contractor to control the quality of goods and services provided.

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should follow the PWS. Once approved by the Government, the plan becomes a part of the QASP.

3.0 THE GOVERNMENT SHALL

Disconnect and reconnect all the electrical and mechanical ancillary components from hydraulic cylinder.

Drain and dispose of current oil in the hydraulic cylinder.

Remove Tainter Valve Hydraulic Cylinder from service.

Uninstall Tainter Valve Hydraulic Cylinder Dispose of any dirty rags and cleaning solvents.

Install new and refurbished Tainter Valve Hydraulic Cylinder.

4.0 THE CONTRACTOR SHALL: The contractor shall furnish all the labor and equipment necessary to perform the work under these specifications. This includes all the labor, material, parts, tooling, equipment, and supervision to build a new Tainter Valve Hydraulic Cylinder and refurbish John Day’s all 4 existing Tainter Valve Hydraulic Cylinders.

5.0 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

5.1 Scope: The contractor shall perform all required tasks as described in the PWS. Contractor shall submit work plan post award, provide all materials, labor, parts, tools, and specialized equipment to build a new Tainter Valve Hydraulic Cylinder and refurbish John Day’s existing Tainter Valve Hydraulic Cylinders. The work includes:

Design, and construct new TV hydraulic cylinder that is a direct replacement of existing TV hydraulic cylinders.

A. During design contractor shall verify all dimensions with drawings and field measurements.

Deliver new Tainter Valve Hydraulic Cylinder to John Day Lock and Dam.

Pickup removed existing Tainter Valve for refurbishment.

Refurbish existing Tainter Valve Hydraulic Cylinders.

A. All Tainter Valve Hydraulic cylinders must be refurbished to original design.

B. Contractor must have Government Engineering Approval prior to award before substituting any of the materials.

Supply government with three copies of O&M manuals, complete with recommended periodic maintenance schedules.

A. O&M must include as-built drawings and a detailed parts list.

5.2 Attachments: Detailed information for this requirement can be found in Attachment 001 –

Specifications for New Build Tainter Valve Cylinder, Attachment 002 – As Built Drawings, and Attachment 003 – USACE Drawings.

5.3 Points of Contact

Adrian Mariscal Arellano, Mechanical Engineer – 541-739-1124, Email:

Adrian.mariscalarellano@usace.army.mil Gabriel Asch, Chief of Engineering – 541-739-1090. Email:

Gabriel.L.Asch@usace.army.mil

6.0 PERFORMANCE REQUIREMENTS SUMMARY

6.1 It is intended to ensure that the Government receives the services for which it contracted. The

Government shall only pay for services received. The Performance Requirements Summary

(PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance shall be performed. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract.

Government contract quality assurance shall be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

6.2 Quality Assurance Surveillance Plan (QASP): The table below summarizes the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the Performance Standards does not meet the acceptable quality limits (AQL).

The QASP is a document that communicates to the contractor the surveillance methods that will be used to measure its performance against the standards in the contract and provides means by which the Government monitors and documents performance. Quality Assurance (QA) is the Government process that ensures the contractor delivers quality service. The surveillance methods identified in the QASP together with the contractor’s quality control plan (QCP) will help determine whether the contractor delivers the performance agreed to in the contract. The Government reserves the right under the Contract Terms and Conditions—Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. Non-conforming services shall be rejected.

Performance

Objective Performance Standard AQL

Surveillance Method

Submit Work Plan Post-award

Upon awarding contract, contractor must submit detailed work plan.

Zero discrepancies allowed

100% Inspection of submitted work plan

Construct new Tainter Valve

Hydraulic Cylinder

Design and construct new Tainter Valve Hydraulic Cylinder that is a direct replacement of existing cylinders onsite

Zero discrepancies allowed

100% Visual, Inspection, Testing

Certificate

Refurbish all four existing hydraulic cylinders.

After construction of new cylinder, refurbish all 4 John Day’s existing tainter valves.

Each cylinder will be refurbished independently.

Zero discrepancies allowed

100% Visual, Inspection, Testing

Certificate

Deliverable Frequency # of Copies Medium/ Format

Submit To

Provide 3 Copies of O&M Manuals: Supply government with three copies of O&M manuals.

O&M shall include the recommended periodic maintenance schedules, detailed parts list, and as-built drawings

Once – Upon Completion of Each Task

3 Hardcopy COR

6.3 Surveillance: If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

6.3.1 Quality Control: The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within ten calendar days after award. Once accepted, the QCP will be incorporated into the QASP.

The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

6.3.2 Unacceptable Performance: When performance is determined unacceptable, as defined in the Performance Requirements Summary, the GQAE will inform the contractor’s on-site representative that performance is unacceptable and provide written documentation by use of the form DD 2772, Contract Discrepancy Report, reference appendix 2. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the contracting officer. The GQAE will notify the COR and the Contracting Officer of less than acceptable performance.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. Daily cleaning/sanitation are not considered re-performable work and shall result in a deduction for non-performance of work. When the defect(s) in services cannot be corrected by re-performance, the Government may: @Require the Contractor to take necessary action to ensure future performance conforms to contract requirements. Reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may: By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or Issue Cure Notice Terminate the contract for Government Convenience.

Terminate the contract for Cause.

6.3.3 Correction of Non-Performance: Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

6.3.4 STANDARD: Recurring defects are not permitted for any of the above service items. For example, if the COR discovers any issues with any components of the gearbox, then those must be replaced, the contractor is required to correct the defect through re-performance.

No defect is recorded against the contractor's performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997).

6.4 Work Scheduling: Work scheduled shall be coordinated with the COR and John Day Dam project staff.

6.5 Verification of Work: The Contractor will provide a schedule of their activities at the beginning of work and will notify the COR prior to completion of work to secure any payment. Any schedule modifications will be provided to the COR to allow verification of work in progress and completion.

6.6 Damages Caused by the Contractor: The Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.7 Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

6.8 Other Contracts at the Contract Site: The Government may undertake or award other contracts for additional work and the Contractor shall fully cooperate with such other contractors and Government employees and carefully fit his work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which shall interfere with the performance of work by any other contractor or by Government employees.

7.0 SAFETY AND ENVIRONMENTAL REGULATIONS

7.1 Work Compliance: All work shall be in compliance with the USACE Safety and Health Requirements

Manual, EM 385-1-1 at:

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf

7.2 Accidents: The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or grounds which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event an accident or injury occurs to Contractor personnel, the Contractor shall first notify the John Day Control Room, and then the COR.

7.3 Accidents Reports: The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

8.0 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA): Every employer performing work covered by the Walsh-Healey Public Contracts Act of McNamara-O’Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm

9.0 SECURITY AND FACILITY ACCESS

a. Identification of Contractor’s Employees: The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, social security number, and work assignment of each employee.

The Contractor shall notify the COR in writing of any addition, deletion or change in work assignment within one business day of such change. All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working. The Government may require the Contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

b. All Contractor and associated sub-contractor employees, before initiating performance of work, shall complete training on security and procedures in fulfillment of OPORD 2013-74.

c. Anti-Terrorism (AT) Level I Training. All Contractor employees, to include sub-contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and sub-contractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and sub-contractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

d. Access and General Protection/Security Policy and Procedures. All Contractor and all associated Subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

i. All contract employees, including Subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

e. For Contractors who do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

f. Suspicious Activity Reporting Training. The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

g. For Contracts that Require OPSEC Training. All new Contractor employees will complete Level I

OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and sub-contractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

h. Pre‐screen candidates using E‐Verify Program. The Contractor must pre-screen Candidates using the E- verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

10.0 SUBCONTRACTING: The Contractor shall notify both the CO and the COR in writing, of any work to be subcontracted. Compliance with the provisions and clauses of this contract by subcontractors shall be the responsibility of the Contractor.