Perdido_Landfill_Portable_Toilets.pdf

RFQ

25-26 PORT

PERDIDO LANDFILL PORTABLE TOILETS

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 16, 2025

DEADLINE FOR QUESTIONS: October 24, 2025

RESPONSE DEADLINE: October 29, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Perdido Landfill Portable Toilets

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

Attachments:

A - 25-26 PORT Bid Form

RFQ #25-26 PORT

Title: Perdido Landfill Portable Toilets

1. Introduction

1.1. Summary

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking to for a vendor to provide portable toilet rentals and servicing at multiple facilities located within Escambia Conty. Pricing valid via (signed bid form) from October 2025, expires on 30

September 2026.

1.2. Background

The Escambia County Department of Waste Services Household Hazardous Waste Department utilizes portable toilets these containers for employee and occasionally customer use at the following locations all within Escambia County; Palafox Transfer Station, Oak Grove Convenience Center, Perdido Landfill, and Klondike Archery Park (Klondike Landfill). Addresses and hours of operation for all locations listed are included within scope.

1.3. Contact Information

Clint Shevat

Environmental Quality Landfill Manager

13009 Beulah Road

Pensacola, FL 32533

Email: cashevat@myescambia.com

Phone: (850) 823-9661

Department:

Waste Services

1.4. Timeline

Release Project Date October 16, 2025

Question Submission Deadline October 24, 2025, 3:00pm

Quote Submission Deadline October 29, 2025, 3:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

mailto:cashevat@myescambia.com tel:(850)823-9661 https://procurement.opengov.com/governments/3340/signup

2.2. Project Details

The selected Vendor will supply, including delivery and removal as needed, a total of 12 units at the locations listed in this scope. These are all standard units, no ADA compliant units are utilized. Any damaged units that need repair or replacement due to weather, vandalism, general wear and tear will be repaired / replaced at the vendor’s expense. Note that all sites are secured daily and units will only be accessible during regular business hours. All maintenance, delivery, removal, restocking, chemical usage, and any additional costs that may be required need to be included in the weekly per unit rate as listed in the pricing table.

Pricing valid via (signed bid form), services to run from Notice to Proceed, expires on 30 September

2026. Please fill out the attached bid form and pricing table.

*NOTE* Escambia county may request to have additional units delivered or have units removed at any time under this agreement. Pricing form within this agreement will be utilized for any of these requests.

Quantity of units per location, service schedule, as well as operating hours are as follows;

Palafox Transfer Station

2 Units for the Palafox Transfer Station (2906 North Palafox Street Pensacola, Fl 32501) / need to be serviced twice a week spread as evenly as possible. Normal operating hours for this facility are 530am to

1pm Monday to Friday.

Oak Grove Convenience Center

2 Units for the Oak Grove Convenience Center (245 County Road 99 McDavid, FL 32568) / need to be serviced once a week on Mondays. This facility will be closed on Mondays, a key will be issued to vendor for access upon award of the annual agreement.

Perdido Landfill

6 Units for the Palafox Transfer Station (13009 Beulah Road Cantonment, FL 32533) / need to be serviced twice a week spread as evenly as possible. Normal operating hours for this facility are 700am to

5pm Monday to Friday and 700am to 330pm on Saturdays.

Klondike Archery Range (Klondike Landfill)

2 Units for the Klondike Archery Range (Klondike Landfill) (7200 Sparshott Drive Pensacola, FL 32526) / need to be serviced twice a week spread as evenly as possible. Normal operating hours for this facility are 700am to 5pm Monday to Friday and 700am to 330pm on Saturdays.

The contractor must be capable of responding for unit delivery, replacement, or removal Monday through Saturday, and within 24 hours of request. In the event of a county emergency or severe weather event (i.e. tropical storm or hurricane), it is the vendor’s responsibility to relocate all units to an appropriately secure location. At the time of notification, and if needed, the vendor will have a maximum 24-hour window for complete removal of all units. This service will be completed at the vendor's expense. The county also reserves the right to request additional units, if needed, for a county emergency or severe weather event at the same cost per unit within this agreement.

Ownership

All equipment/units the Contractor furnishes to the County for the performance of this Agreement will remain the Contractor’s property, and the Contractor shall remain solely liable for any loss, damage, theft, or wear and tear that may occur during the term of the Agreement. Upon the expiration or termination of this Agreement, The Contractor shall promptly remove all such equipment/units from

County property and restore the premises to the original condition as well as turn in any keys issued by the County.

2.3. Insurance Requirements

Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease, broad form property damage coverages, and property damage resulting from explosion, collapse or underground (XCU) exposures cannot be excluded (IF THE WORK INVOLVES

DEMOLITION/DESTRUCTION OF STRUCTURES, TRENCH WORK OR ANY WORK UNDERGROUND OR

BELOW THE SURFACE OF THE GROUND.) Coverage B shall include Personal Injury. Coverage C, Medical

Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

Umbrella Liability Coverage

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages. Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

Pollution Liability Insurance

Minimum limits of $5,000,000.00 per occurrence/aggregate. Coverage protects against gradual or sudden or accidental exposures and incidents including discharge of pollutants brought to the site, or pre-existing pollutants on site. This includes bodily injury, property damage, cleanup, and any related costs.

2.4. Sunbiz Registration

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

PORTABLE TOILET (UNIT)

All maintenance, delivery, removal, restocking, chemical usage, and any additional costs that may be required need to be included in the weekly per unit rate as listed in the pricing table.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Standard Unit - (2x week cleaning / servicing with min. 4 rolls TP) 1 Week

2 Standard Unit - (1x week cleaning / servicing with min. 4 rolls TP) 1 Week

TOTAL

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required

5.6. 25-26 PORT BID FORM*

Please upload completed and signed bid form.

*Response required project-field-criterion_id.8832998