Pelican_Bay_Bay_Colony_Dune_Plantings.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

PELICAN BAY BAY COLONY DUNE PLANTINGS

Lisa Jacob, Project Manager

Procurement Services Division

801 Laurel Oak Dr, STE 102,Naples, FL, 34108 lisa.jacob@colliercountyfl.gov

(239) 252-1355

Quick Quote Title: Pelican Bay Bay Colony Dune Plantings

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Bay Colony Pelican Bay Planting Areas Access at VBR Map

D - Keep off Dune signage example

E - Typical Dune Section

1. QUICK QUOTE

Pelican Bay Bay Colony Dune Plantings

Release Project Date: February 26, 2026

Question Submission Deadline: March 10, 2026, 12:00pm

Response Submission Deadline: March 13, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Pelican Bay Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Scope of Work

A. Contractor shall provide all labor, materials, equipment, supervision, and incidentals to install dune vegetation planting, rope-and-post protection, and regulatory signage along approximately 4,500 LF

(+/-) of dune, with an overall planted width of approximately 50 ft (+/-).

B. Plant materials must comply with all applicable Florida Department of Agriculture and Consumer

Services (FDACS) rules and requirements. At a minimum: (a) all plant material must be obtained from

Florida nurseries that are properly licensed/registered as required by FDACS, and the Contractor shall provide documentation identifying the supplying nursery(ies); (b) the Contractor shall provide plant invoices/bills of lading that clearly identify the nursery source, species, container size (2" liners), and quantities delivered for the project, and documentation must be maintained and furnished upon request;

and (c) plant materials must be clean, healthy, and free of pests and disease, and meet any applicable

FDACS plant inspection/quarantine requirements.

C. Prior to installation, Contractor shall coordinate with the Project Manager to verify site access and limits of work, and field-verify the planting footprint and zone boundaries. Zone I (Foredune) is approximately

32 ft wide and Zone II (Dune Crest) is approximately 18 ft wide (sum = 50 ft).

D. Contractor shall mobilize to the site and protect existing improvements and adjacent areas from construction impacts during operations.

E. Contractor shall furnish and install 2-inch liner dune plants consisting of the following species: sea oats, railroad vine, sea purslane, and dune sunflower.

F. Contractor shall install plants in both Zone I and Zone II at 24 inches on center, in rows spaced 24 inches apart.

G. Planting mix requirements: Zone I shall be approximately 70% (+/-) sea oats, with the remaining 30%

(+/-) split among railroad vine, sea purslane, and dune sunflower. Zone II shall be approximately 50%

(+/-) sea oats, with the remaining 50% (+/-) split among railroad vine, sea purslane, and dune sunflower.

H. Planning-level estimated quantities (Contractor to verify in the field): Zone I ~36,000 total plants; Zone

II ~20,250 total plants; Total ~56,250 plants.

I. Planning-level estimated species quantities (Contractor to verify in the field): Sea oats ~35,325 each total; all other species combined ~20,925 each total.

J. Contractor shall provide and install a rope-and-post barrier along the planted dune alignment for protection, totaling approximately 4,500 LF (+/-).

K. Rope-and-post barrier materials and installation: posts shall be treated wood posts with 4 feet exposed height above grade, installed at 25 feet on center (+/-), aligned consistently, and securely embedded.

L. Rope specification: provide one continuous rope line consisting of 3/4-inch twisted manila natural fiber rope (or approved equivalent natural fiber rope), securely fastened to each post and maintained taut enough to serve as a visual/physical deterrent without damaging vegetation.

M. Contractor shall furnish and install “KEEP OFF DUNE” signs in accordance with Florida Statutes

Chapter 161 (F.S. Ch. 161) and the Owner’s provided sign text/layout. Signs shall be installed at approximately 100 LF on center (+/-) along the project limits.

N. Sign material: signs shall be fabricated from aluminum with weather-resistant graphics/lettering suitable for coastal exposure, and mounted securely.

O. Planning-level estimated protection/sign quantities (Contractor to verify in the field): ~181 posts, ~4,500

LF rope (one line), and ~46 signs.

P. Contractor shall perform daily housekeeping, remove debris, and restore disturbed areas as practical at the completion of work.

Q. Contractor shall provide closeout documentation upon completion, including a brief installation summary and field-verified quantities (plants by species, posts, rope length, and sign count), and coordinate a final walkthrough for acceptance.

Minimum Qualifications

R. Qualified supervision: The Contractor must designate a site superintendent/foreman with direct dune restoration experience who will be present on-site during work and authorized to enforce environmental controls and stop work for noncompliance.

S. Environmental compliance capability: The Contractor must coordinate with the Project Manager to meet coastal environmental constraints, including (as applicable) sea turtle nesting season protocols, equipment access and staging controls, sand compaction minimization, protection of existing vegetation, and debris control.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

https://apps.fldfs.com/bocexempt/

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Supply and install sea oats 2" liners 35,325 EA

2 Supply and install other species 2" liners (combined railroad vine, sea purslane, and dune sunflower

20,925 EA

3 Supply and install treated wood posts

(25 feet on center and 4' exposed above grade)

181 EA

4 Supply and install 3/4" natural twisted natural fiber manila rope (or equivalent)

4,500 LF

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Supply and install aluminium "KEEP

OFF DUNE" (citing F.S. Ch. 161) signage with weather-resistant graphics/lettering suitable for coastal exposure

46 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. Do you have relevant coastal dune restoration experience?*

☐ Yes

☐ No

*Response required

2. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

3. Upload the following with your bid: W-9*

*Response required

4. Upload the following with your bid: E-Verify MOU or company profile from e-verify.gov*

*Response required

5. Upload the following with your bid: Sunbiz record showing the entity is active*

*Response required