Pelco Camera Repair - PWS (F) (7-1-2020) Serv P20-081.pdf

PERFORMANCE WORK STATEMENT

ONE-TIME OFF-BASE TEST, TEARDOWN EVALUATION AND REPAIR

OF

PELCO CAMERAS

FOR PMXG

Prepared

1 July 2020

By

OC-ALC/OBCA

Section One

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation and inspection manuals that are necessary to perform the Test, Teardown, Evaluation, and Repair of the Pelco cameras for PMXG at the Oklahoma City–Air

Logistics Complex (OC-ALC). The equipment is listed in Equipment List.

1.1.1 The Contractor shall be responsible for ensuring that all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in accordance with

(IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Known Problems:

Repair Camera IPSXMPT30 - SN ACZHQ21- No video, video intermittent

Repair Power Supply IPSXM-2 SN 5433259 - No power indication, No pan/tilt

Repair Camera IPSXMPT30 - SN 7385477- No video, video intermittent

Repair Power Supply IPSXM-2 SN ACTJ189- No power indication, No pan/tilt

Repair Camera IPSXMPT30 - SN 7385469 - No video, video intermittent

Repair Power Supply IPSXM-2 SN 7340763- No power indication, No pan/tilt

1.3 Requested Services: This service is a one-time test, teardown, evaluation and repair of the three (3) pan/tilt/zoom cameras with the three (3) power supplies (part numbers IPSXMPT30 and

IPSXM-2) in order to return the equipment to the original operational specifications.

1.4 Evaluation Report: The Contractor shall accomplish a Test, Teardown, and Evaluation

(TT&E) on each part that is to be repaired. A test, teardown, and evaluation has been completed for the first four pieces of equipment, on the equipment list. The Contractor shall provide the

Contracting Officer’s Representative (COR) and the Contracting Officer (CO) with a copy of the evaluation report for the last two pieces of equipment. The evaluation report shall be provided either in person, by fax or by e-mail on a Contractor devised form within (1) business day. At a minimum, evaluation report shall include the following information:

date of evaluation testing information repair recommendation required parts and part numbers proposed delivery schedule proposed firm fixed price for repair

1.5 Authorizations for Any Unforeseen Repair Actions: Only the Contracting Officer

(CO) can authorize repair actions. The COR will coordinate any unforeseen repair actions with the Government Subject Matter Expert (SME) and the CO, in order to obtain the approval to proceed. The Contractor shall ensure that all unforeseen repair actions have documented CO approval, in writing, before initiating any additional repairs or ordering parts. The Contractor shall provide a written verification statement which states a performance check to verify operational condition was performed and that the equipment is in working order, (electronic signatures are acceptable).

1.5.1 After the authorization for the unforeseen repair action has been received from the CO, the

Contractor shall order any required parts within two (2) business days and notify the COR, in writing, of the estimated arrival date for the parts. After the parts have been received, the

Contractor shall perform the repair within five (5) business days. The COR will verify with the

Contractor that the parts have been received to ensure that the repair is performed in a timely manner.

1.6 Over and Above (O&A): O&A is defined as follows: unforeseen work that is discovered during the course of performing the repairs that is within the scope of the contract, and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements

(IAW) the Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-7028. and PGI

217.77.

1.7 Parts and Materials: The Contractor shall provide and use only new parts and materials in performance of this PWS, unless otherwise authorized by the CO. Long lead items greater than five (5) business days must be identified and the Contractor shall provide sufficient documentation supporting the delay.

1.8 Service Report: If any unforeseen repairs are necessary, and have been approved the

Contractor shall provide the Government SME with a written Service Report. The Government

SME will forward a copy of the Service Report to the COR within two (2) business days of receipt.

The Contractor shall provide the COR with a copy of the Service Report, by fax or e-mail, within five (5) business days. At a minimum, the Service Report shall contain the following information:

name of the company requested service date contract number equipment ID# description of services provided additional services recommended (if any) printed name and signature of technician who performed the services (electronic signatures are acceptable) printed name and signature of on-site Government SME or COR (electronic signatures are acceptable) start and completion dates complete breakdown of the labor cost (hours and rate) materials and parts used details of any other charges printed name and signature stating only new parts and materials were used (electronic signatures are acceptable) written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.9 The Contractor shall arrange for the scheduling, repair of the failed item and provide the appropriate shipping data to the GPOC. The GPOC will process the required shipping documents and arrange for transportation of the item to the appropriate shipping bay for packaging, shipment, and transporting to the designated off-site facilities Free on Board (FOB) destination [see

Equipment List].

1.10 Return of Equipment: After the repairs have been completed the Contractor shall conduct a performance check on the repaired equipment to verify that it has been restored to operational condition. The Contractor shall provide documentation that the performance check has been completed and that the equipment is in working order IAW paragraph 1.3, of this PWS. The

Contractor shall return the repaired equipment to the Government within the timeframe specified in the contract.

1.11 Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method, to ensure that the equipment arrives to Tinker AF Base within five (5) business days after completion of the repairs.

1.12 Shipping: The Contractor shall provide the GPOC the following information; the date that the equipment was shipped out, shipment identification information and shall include the contract number on the shipping paper work.

1.13 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The GPOC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or GPOC.

1.14 Corrective Action Report (CAR)/Complaint Contractor Response Time:

The Contractor shall provide a written response within two (2) business days, which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer

Complaint.

1.15 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0800 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO.

1.15.1 These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.16 Special Qualifications:

Pelco is the Original Equipment Manufacturer (OEM) for the items to be repaired. The Contractor shall be an authorized/approved distributor for the OEM.

1.17 Environmental Certification: The Government will ensure that the parts or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written Certification attesting to this, to the Contractor prior to shipment or pick up of the part or equipment. The Certification will be conveyed by official correspondence with a statement that specifies the part or equipment is Certified to be clean, drained and purged.

In addition, at a minimum, the said Certification will contain the following information:

a description of the part or equipment, make, model, serial number, and OC number (if applicable).

This Certification will be provided to the COR three (3) business days prior to the pick-up or shipment of the part or equipment. The COR will, in turn, provide it to the Contractor within two

(2) business days prior to the pick-up or shipment of the part or equipment.

1.17.1 Contractors shall be compliant with Tinker Air Force Base (TAFB) Supplement to Air

Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping

Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.18 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, regulations, instructions and requirements regarding environmental protection and Occupational Safety and Health. The Contractor shall comply with any laws, instructions or regulation changes that occur during the term of this contract.

1.19 Hazardous Material (HAZMAT): If HAZMAT will not be brought on base or used in performance on this contract, the Contractor shall Certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This Certification shall be provided to the COR within ten (10) days after award. After the COR receives the Certification, the requirements of this section no longer apply. Appropriate penalties, or administrative and disciplinary action shall be assessed if the Contractor is found to be in violation of the above

Certification.

1.20 Safety Data Sheet (SDS) and Labeling: After the COR receives the “No HAZMAT

Usage” Certification, the requirements of this section no longer apply.

1.21 Hazardous Waste: If HAZWASTE will not be generated during the performance of this contract, the Contractor shall Certify “NO Hazardous Waste Generation” in writing, on company letterhead. This Certification shall be provided to the COR within ten (10) days after award.

After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply. Appropriate penalties, or administrative and disciplinary action shall be assessed if the Contractor is found to be in violation of the above Certification.

http://www.e-publishing.af.mil/

1.22 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure that waste water discharges, which may contain pollutants resulting from any contracted service, go to a State or Federal permitted treatment facility, such as a municipal Publicly Owned

Treatment Works (POTW). The Contractor shall provide a letter ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.23 Environmental Training: After the COR receives the “No Hazardous Waste Generation”

Certification, the requirements of this section no longer apply.

1.23.1 Contractor personnel performing duties in the service of this PWS shall have training that familiarizes the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure

Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm ;

http://www.skillsoft.com/catalog/detail.asp ?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense.

Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. After written approval has been received from the COR, the Contractor shall provide the COR with the Environmental Training Certificates for employees who are performing duties in the service of this PWS. The Environmental Training Certificates shall be provided within thirty (30) calendar days after contract award date.

In addition, to the required environmental training, Contractors shall be compliant with Tinker

AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.24 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil.

If a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor after receiving the Contractor’s written request (e-mail is acceptable).

If the laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the

Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.25 Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable Federal, State and local regulations regarding Occupational Safety and Health. During the execution of the contract, the Contractor shall notify the CO, GPOC, and Government Contract Administrator (CA) within one (1) business day about any injuries that occur to the Contractor’s personnel while they are on the installation.

The Contractor shall notify the CO, COR, and Government CA within one (1) business day about any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.e-publishing.af.mil/

Mishap notifications shall contain, at a minimum, the following information:

Contract, Contract Number, Name and Title of Person(s) Reporting

Date, Time and exact location of accident/incident

Brief Narrative of accident/incident (Events leading to accident/incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/replace)

Nomenclature of equipment and personnel involved in accident/incident

Corrective actions (taken or proposed)

Other pertinent information

1.25.1 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Section Two:

Reserved

SECTION THREE:

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property Repair/Maintenance Off-Base.

The Contractor shall ensure that all GFP is secured at the close of each workday.

The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract.

The GFP is identified in the Equipment List.