Peformance Work Statement Attachment 1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

Moving Bed Biological Reactor System Preventative Maintenance and Repair Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform Preventative Maintenance and Repair Services to the Moving Bed Biological Reactor (MBBR) system to include software updates as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: Moving Bed Biological Reactor (MBBR) system is the key component in the Industrial Wastewater Treatment Plant (IWTP). The IWTP cleans all wastewater that is generated from the industrial operations that occur on Depot. It is critical that any breakdown that occurs is treated with the utmost importance.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and two (2) 12 month option years. The Period of Performance will be set in the award.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the contractor shall obtain the KO’s (Contracting Officer) acceptance in writing of any proposed changes to its QC system. The contractor shall supply the QC plan within 30 days of contract award to the KO, then every time the plan is updated.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2.1. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled Government operational activities.

1.4.2.2. Service Cooperation: The Contractor shall cooperate fully with the KO and COR (Contracting Officer Representative) to accomplish work in support of the Depot and its assigned mission. In order to fulfill the intent of the contract, the Contractor must be flexible in meeting changing requirements and priorities. The Government reserves the right to reprioritize the work to be done under the contract in order to meet changing needs and requirements, so long as such changes are within the services to be provided by the Contractor. Any such changes will be performed at no additional cost for the services rendered.

1.4.2.3. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to, but not limited to Government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or COR immediately following any occurrences. The Contractor shall submit to the KO or COR within twenty-four (24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

1.4.2.4. Accident Prevention: In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Army's safety regulations and shall also take or cause to be taken such additional measures as the KO may determine to be reasonably necessary for the purpose.

1.4.2.5. If the KO notifies the Contractor of any non-compliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site of work will be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken.

1.4.3 Recognized Holidays: The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp . The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day, January l;

1.4.3.2 Martin Luther King, Jr.’s Birthday, Third Monday in January;

1.4.3.3 President’s Day, Third Monday in February;

1.4.3.4 Memorial Day, Last Monday in May;

1.4.3.5 Juneteenth Day, June 19;

1.4.3.6 Independence Day, July 4;

1.4.3.7 Labor Day, First Monday in September;

1.4.3.8 Columbus Day, Second Monday in October;

1.4.3.9 Veteran’s Day, November 11;

1.4.3.10 Thanksgiving Day, Fourth Thursday in Novmber;

1.4.3.11 Christmas Day, December 25;

1.4.3.12 The Depot recognizes a regular closure day which occurs every other Friday. If the holiday falls on Saturday, the preceding Friday will be observed, or Thursday if Friday is an off day. If the holiday falls on Sunday, the following Monday will be observed.

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0630 - 1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Letterkenny Army Depot, 1 Overcash Avenue, Chambersburg, PA 17201, Industrial Waste Water Treatment Plant complex. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1. Performance shall be at site Letterkenny Army Depot (LEAD) located in the Cumberland Valley approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania.

1.4.4.2. Emergency Services: The contractor shall provide emergency response services that may fall outside the normal hours of operation listed in paragraph 1.4.4.

1.4.5 Security Requirements: Contractor and all associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.5.1. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the Contracting Officer Representative (COR).

1.4.5.2. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property.

Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190- 13, Chapter 8, will apply to Contractor personnel entering or leaving Letterkenny Army Depot.

1.4.5.3 Physical Security: The contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2. AT Level 1 Awareness Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5.3. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. iWATCH training is available at the following website:

http://www.letterkenny.army.mil/ctrresources/

1.4.5.4. Level 1 OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC Awareness training is available at the following website: http://www.letterkenny.army.mil/ctrresources/

1.4.6. Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Lights will be used only in areas where and at the time when work is actually being performed.

1.4.7. Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the MBBR used in the performance of this contract. NOTE: The Government does not provide training or software to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving. Personnel performing work under this work statement shall remain employees of the Contractor and shall not be considered employees of the Government. The contractor will be required to have the current software and all applicable updates for the computers running the MBBR.

1.4.8. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing, equipment and uniforms, for the work to be done.

1.4.9. Employee Briefing: Each employee used in conjunction with this contract shall receive a thorough briefing by the Contractor relating to the standards of work to be achieved and maintained under the contract, and the personal conduct, regulations, and safety measures that must be observed while on the installation. The Contractor shall maintain a file of all such briefings.

1.4.10. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10.1. Employee Conduct: In accordance with AR 600-85, The Army Substance Abuse Program, the Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances.

http://www.apd.army.mil/pdffiles/r600-85.pdf Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term will be applicable to all Contractor employees or representatives who enter the Installation or who travel using Government transportation. Violation of such rules, regulations, laws, directives, or requirements will be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently, such action is in the best interest of the Government. As outlined in AR 190-5, being charged with DUI or any serious traffic offense individuals' privilege to drive on installation can be suspended for one year. http://www.apd.army.mil/pdffiles/r190_5.pdf. This is also covered in LEAD Reg. 1-6.

Such removal from the job site or dismissal from the premises will not be the basis for a claim by the Contractor and will not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.4.10.2. Other Personnel: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. Contractor may not hire off-duty Government Quality Assurance Evaluators or any other persons, whose employment would result in a conflict with Standards of Conduct.

1.4.10.3. Contractor’s Vehicles: All privately owned vehicles (POVs) operated on the Depot by the Contractor or his employees shall be registered with the DES, Building 2. Contract employees shall park their personal and Contractor's vehicles in the area designated by the DES.

POVs are not permitted in the Munitions Center. Any non-POV vehicles that enter the area must be clearly marked with company logo.

1.4.11. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.12. Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.13. Contractor’s Vehicles: All privately owned vehicles (POVs) operated on the Depot by the Contractor or his employees shall be registered with the DES, Building 2. Contract employees shall park their personal and Contractor's vehicles in the area designated by the DES.

POVs are not permitted in the Munitions Center. Any non-POV vehicles that enter the area must be clearly marked with company logo.

1.4.14. Conflict of Interest: The Contractor shall not employ any employee of the United States Government, either military or civilian, if such employment would create a conflict of interest.

The Contractor shall not employ any person who is an employee of the Department Of Defense, unless such person receives prior approval in writing from the KO.

1.4.14.1. Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

All contractor personnel will be required to obtain and wear badges in the performance of this contract.

1.4.15 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16. Circumstances to be Reported: The Contractor or the Contractor's employees shall report any circumstances of needed repair of the facility to the Building Custodian or COR. Unusual soiling of an area which may affect the performance of the work will be reported to the KO or his representative. Unhealthful or hazardous conditions, or interference with the work caused by government employees will be reported immediately to the KO or his representative.

1.4.17. Hazardous Material: Prior to disposal of hazardous materials they must be approved by the DPW’s Environmental Management Division, who will direct a disposal point.

1.4.18. Lost and Found Property: It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor's employees are immediately turned in to the Security Office, located in Building 322, and reported to the Police Desk phone (717) 267-8800.

1.4.18.1. LOSSES/DAMAGES CAUSED BY THE CONTRACTOR: The Contractor agrees to hold harmless the Government from any claims for damage to property, bodily injury, or death, resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment or grounds caused by the Contractor or his employees.

The Contractor shall verbally notify the Contracting Officer (KO) or Contracting Officer Representative (COR) immediately following any occurrences. The Contractor shall submit an Accident Report to the KO and COR, within 24 hours following damage, loss or injury.

Directorate of Emergency Services (DES) shall be notified immediately of any such occurrence at (717) 267-8800. The Contractor shall remain on the site of the incident until a Military Police Report is completed by the Directorate of Emergency Services (DES). The KO / COR shall notify the Depot Safety Office of the incident and retain a copy of the Military Police Report within the contract files.

1.4.19. Information Assurance Requirements: This system will operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where this system requires the use of another PC (laptop, tablet, etc.) or network connection it will conform to all requisite DoD and Army cybersecurity requirements. Additionally, since this system operates in stand-alone mode there will be no ability to connect via either wireless (e.g., Bluetooth) or wired (e.g., Ethernet cable), to a network. If these parameters change, then the system will be subject to Change Configuration Board (CCB) approval for operation.

1.4.19.1. It is understood that this system can only be updated by external resources (vendor laptop/CD-ROM, DVD, etc.). As such the vendor is required to provide to the COR and KO, as well as, DES and DOIM, a signed list of those individuals who will be authorized to execute updates no later than 30-days after contract award.

1.4.19.2. Updates will be scheduled when possible no later than 30-days in advance of a site visit. The vendor will adhere to the current LEAD visiting process the same as any other visitor to LEAD with a laptop or other media. This process will be provided to the vendor.

1.4.19.3 The preferred method of update will be via CD/DVD. This media will be subjected to the same processes as other external media brought to LEAD. This process will be provided to the vendor and incorporated into its update timeline.

1.4.20. Invoicing: Upon completion of all services, the Contractor shall submit to the COR a detailed invoice with line item breakdowns of parts and labor. Payment will be made upon submission of a correct invoice through Wide Area Work Flow (WAWF).

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation CFR Code of Federal Regulations CLIN Contract Line Item Number CM Contract Manager CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEAD Letterkenny Army Depot MBBR Moving Bed Biological Reactor OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security OSHA Occupation Safety and Health Standard PA Pennsylvania PADEP Pennsylvania Department of Environmental protection PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance POV Privately Owned Vehicle PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating procedure TE Technical Exhibit UIC Unit Identification Code U.S.C United States Code WAWF Wide Area Workflow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will not furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Equipment: None

3.3 Materials: None

3.4 Services: Direction that contradicts contractual direction on task execution or which appear to violate licensing and/or proprietary considerations, will be immediately brought to the attention of the KO in writing or certified electronic document for resolution. Direction given to any Contracted employee by anyone else other than the COR or the KO will not be reimbursed.

Only tasks identified in the contract or modifications to the contract will be honored for payment.

3.4.1. The Contractor shall manage the total work effort associated with the services required herein to assure fully adequate and timely completion of these services. Included in this function shall be a full range of management duties including, but not limited to, planning, scheduling and quality control.

3.4.2. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

3.4.3. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards specified herein.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Parts/Materials: The Contractor shall supply all parts and materials, except Government furnished, necessary to perform the tasks specified in the contract. The Government will not be held responsible for damage to the Contractor's supplies, materials, equipment or personal belongings brought onto the installation by employees of the Contractor.

4.2.1. Parts procurement shall use expedited delivery at the request of the government.

4.3. Equipment and Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. All equipment used by or proposed to be used by the Contractor shall be in good mechanical condition and will be subject to approval by the KO before use in performance of this contract.

4.3.1. All equipment used by the Contractor in the performance of the work will be operated to conform to the vehicle code of the Commonwealth of Pennsylvania, http://www.dmv.state.pa.us/vehicle_code/index.shtml.

5.0 Requirements: All maintenance tasks shall follow the BioFAS™ MBBR Biological Treatment System I O & M Manual. A copy of the manual can be provided upon request. The contractor shall:

5.1 Provide Software Updates: Maintain the current software of the MBBR. This would include installing any updates, adjusting controls or parameters, troubleshooting errors in the software, maintaining a copy of all parameters and reinstalling software only if needed. The updates shall be installed within one week after the release date of the update.

5.2 Provide Preventative Maintenance (PM): On a semi-annual basis provide checks on the following systems and provide quotes on any repairs if needed.

5.2.1 Software updates

5.2.2 Check fan filters on the inverters and control cabinet

5.2.3 Check fan operation on the inverters and control cabinet

5.2.4 Check zero adjustment on the inverters and MBBR

5.2.5 Check blower motors

5.2.6 Check electronic equipment associated with MBBR

5.2.7 A report of all items inspected, adjusted and reviewed

5.3. Provide Preventative Maintenance (PM): On a semi-annual basis provide checks on the Sand and Bag Filter’s controllers and electrical components for the following systems and provide quotes on any repairs if needed. Manuals are available if needed.

5.3.1. Check proper operation of each Lenze AC Tech Variable Frequency Drives (VFD) to assure proper operation and correct any deficiencies at, or between, 0% and 100%.

5.3.2. Check for proper operation of Level Indicator Transmitters and return to OEM Specifications as required.

5.3.3. Check proper operation and calibration of the Watlow F4T Digital Controller. Record current settings and programmed limits to provide backup capabilities in case of unit failure.

Assure display is properly functioning and all keypads operate to OEM Specifications.

5.3.4. Check and tighten, as required, all electrical connections associated with any of the following equipment:

5.3.4.1. Lenze AC Tech Variable Frequency Drives (VFD) [4]

5.3.4.2. Level Indicator Transmitters (FOGRod LIT-100) [2]

5.3.4.3. 24 volt DC Power Supplys (Allen-Bradley 1606-XLE) [2]

5.3.4.4. Watlow F4T Digital Controller

5.3.5. Provide Corrective/Repair Maintenance, as required: Any recommended repairs and quotes shall be submitted in accordance with 5.10., of this contract to the COR or KO, on the following equipment:

a. Lenze AC Tech Variable Frequency Drives (VFD) [4]

b. Level Indicator Transmitters (FOGRod LIT-100) [2]

c. 24 volt DC Power Supplys (Allen-Bradley 1606-XLE) [2]

d. Watlow F4T Digital Controller

e. Any associated electrical relays, fuses, breakers or electrical connection points within any control panels or satellite boxes used for electrical connections within the Sand and bag filter’s electrical operation components.

5.4. Provide Software Updates: Maintain the current software of the Liquid Chemical Controls.

This would include installing any updates, adjusting controls or parameters, troubleshooting errors in the software, maintaining a copy of all parameters and reinstalling software only if needed. The updates shall be installed within one week after the release date of the update.

5.5. Provide Software Interface Upgrade: Provide necessary software upgrade to interface and correspond between the MBBR Allen-Bradley PanelView Plus 1250 and the Liquid Chemicals Controls Allen-Bradley PanelView Plus 1250. This would include, troubleshooting errors in the software, repairing and/or replacing any wiring or connections as needed to operate all programs from either location (MBBR and LCP-1).

5.6. Provide Preventative Maintenance (PM): On a semi-annual basis provide checks on the following systems and associated equipment, and provide quotes for any repairs, if required for proper operation.

5.6.1. Liquid Chemical Controls Panel LCP-1 and associated equipment: To include Allen- Bradley PanelView Plus 1250, Compact Logix L33ER, APC Back-UPS Pro1300 Uninterruptable Power Supply, all associated PLC Equipment, relays, power supplies, breakers, fuses, terminal blocks and connectors/connections.

5.6.2. Liquid Chemical Controls Panel LCP-2 and associated equipment: All associated PLC Equipment, relays, power supplies, breakers, fuses, terminal blocks and connectors/connections.

5.6.3. Liquid Chemical Controls Panel LCP-3 and associated equipment: All associated PLC Equipment, relays, power supplies, breakers, fuses, terminal blocks and connectors/connections.

5.7. Provide Corrective/Repair Maintenance, as required: Any recommended, or required, repairs for continuous proper operation of any equipment described in 5.3.–5.3.5., the contractor shall provide quotes for repair and shall be submitted in accordance with 5.9. of this contract to the COR or KO.

5.8. Provide Repair Services: Upon the conclusion of a semi-annual PM any repairs that are needed will be required to be submitted as a quote to the KO or COR for approval. Upon approval the contractor shall provide the repair services within 1 week from the date of the approval. If services cannot be done within 1week, written notice shall be provided to the KO for approval.

5.8.1. Repair parts shall be the manufacture’s recommended parts or equal. If the part is an “or equal” part it shall be stated on the quote as such and subjected to approval.

5.9. PM Service Reports. The Contractor shall provide detailed PM service reports to the COR that list any specific repairs that should be considered by the government to correct. Quotes shall be provided along with any repair suggestions from the Contractor.

5.10. Provide Quote for Services: The contractor shall provide a repair service quote to the COR on all repair services before the services are started. Once the quote is approved the COR shall notify the contractor to start. The quote shall be comprised of labor and part totals listed separately along with a brief description of the work to be accomplished. The parts shall be itemized out on all quotes and invoices.

5.11. Emergency Repairs: The contractor will provide repair services after normal business hours if requested by the COR. These services will only be requested if production is or will be effected.

5.11.1. The contractor will be required to respond to the site within three (3) hours of notification that an emergency has been identified. Repairs will be identified and reported back to the COR with a written or verbal quote for approval.

5.11.2. Once repair services commence the Contractor shall continue with the repair in a continuous effort until the equipment is determined to be operable. Any repairs involving the equipment listed above are considered to be critical to the everyday operational duties.

5.12. Reports: Contractor shall, within 24 hours of inspection, submit a report to the COR indicating results of the inspection to include remedial and emergency repairs that need addressed. Contractor shall include in the reports results of all systems check readings.

6.0 Applicable Publications:

6.1. Publications applicable to this PWS are listed below: Documents applicable to this Performance Work Statement are listed below as well as stated within the PWS. These documents are mandatory and the Contractor is obligated to follow them. Supplements and amendments to mandatory publications will be considered to be in the full force and the responsibility of the Contractor. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up-to-date. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Manuals are subject to change throughout the life of the contract. The contractor will follow the latest addition to any regulation, pamphlet, law or memorandum.

6.2. Army Regulation and Pamphlets: All Army Regulations apply to any work performed on Depot and can be found at the following website: http://www.whs.mil/library/mildoc,htm An nonexclusive list includes AR 385-10 Army Safety Program, and AR 385-55 Prevention of Motor Vehicle Accidents.

6.3 Other Manuals: All LEAD Regulations, Pamphlets, and Memorandums apply to any work performed on Depot. An nonexclusive list includes:

6.4. OSHA Part 1910 - Occupational Safety and Health Standards can be found at http://www.osha.gov/index.html under Regulations/Standards.

6.5. Lead Pamphlet 385-4 Requirements for Security, Safety and Fire Prevention for Contractor’s Performing Work on LEAD, see Attachment 7.

6.6. LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg 4, see Attachment 4.

6.7 Other Rules and Regulations: The Contractor will comply with all applicable federal, state and local laws, executive orders, rules and regulations applicable to its performance under this contract.

6.7.1. Local Rules and Regulations: The contractors, subcontractors, suppliers and their employees will be governed by local, state and federal Laws along with installation rules and regulations. All the installation requirements are in the current issue of the pamphlet LEAD Reg 385-4 entitled "Security, Safety, and Fire Prevention for Contractors Performing Work on Letterkenny Army Depot, Chambersburg, PA", see Attachment 5, Pamphlet 385-1 “LEAD Safety & Occupational Health Program”, and any additional requirements determined necessary by the KO will be strictly complied with. Provisions for unescorted access into buildings are outlined in Chapter 2 of AR 190-16.

6.7.2. Permits: The Contractor is responsible for identifying, obtaining and renewing all permits from federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual task order.

6.7.3. Fire Regulations: The Contractor and his employees shall be required to comply with all installation regulations on fire prevention which are in effect or may be put in effect during performance of work under this contract. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot.

6.7.4. Fire Extinguishers: Extinguishers must be on all motorized equipment and trailers if they are to enter the Munitions Area. If one is not mounted to the motorized equipment and trailer, access will be denied into the area. Motorized equipment examples are, but not limited to commercial trucks, mowers, and tractors.

6.7.5. Safety Requirements: The Contractor will abide by all rules, regulations, and pamphlets concerning safety on depot posted by local, state, and federal agencies. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on depot. Disregarding safety regulations in the industrial area will not be tolerated.

6.8. The Contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either ISO 45001 certified.

6.8.1. LEAD’s safety policy and safety program (LEAD-R 385-1 and Safety Bulletins) can be found at https://letterkenny.army.mil/visitors-Information.

6.8.2. It is the contractor’s responsibility to be familiar with theses documents and to comply with their contents

6.9. Contractor/Subcontractor will conduct work on Letterkenny Army Depot in compliance with the most current version of 29 CFR 1910 and 29 CFR 1926 (where applicable). Each contractor/subcontractor will be familiar with the types of work they are expected to perform and each particular phase of the operation and associated hazards. All worksites will be free of recognized hazards (per LEAD-R 385-1 27-2).

6.9.1. Each worksite will be assessed for hazards prior to the start of work. All training certifications and an Activity Hazard Analysis (AHA) will be on hand at the job site.

6.9.2. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DoD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include: full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. Additionally, the contractors shall make themselves familiar with and comply with LEAD's local safety regulation LEAD-R 385-1, AR 385-10, and LEAD-R 420-13 prior to the start of any work at LEAD.

6.9.3. As part of the applicability of engineering controls, all equipment with rotating and moving parts at point of operation shall comply with LEAD 385-1 Chapter 17-3 machine guarding requirements.

6.9.4. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work.

6.9.5. A list of all hazardous materials and Safety Data Sheets (SDS) will be maintained at will be present and maintained at all worksites. A copy of all SDS’s will be provided to the Safety Office at the beginning of all projects.

6.10. Equipment installation/set-up, and testing shall be conducted accordance with the equipment manufacturer specifications, and according to the frequency recommended by the manufacturer.

6.10.1 . The coordination of the equipment installation shall be schedule with the COR.

6.11. The Contractor shall ensure all employees and all associated sub-contractor’s employees possess all required licenses for operating any equipment used in the performance of this contract. The Contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and qualified for the position in which they shall be serving.

6.11.1. All Contractor personnel shall wear the appropriate PPE when in the following work areas: industrial buildings, at construction sites, test sites and test facilities. Failure to wear/use PPE may cause removal from the job site and/or seizure of non-compliant equipment/items.

6.11.2. If Contractor personnel determine a procedure is unsafe, they shall discontinue work immediately and contact their Program Manager who shall notify safety personnel and the COR. As soon as LEAD Safety Office personnel determine that the unsafe conditions have been corrected, the COR will notify the Contractor Program Manager that personnel may resume work.

6.12. The Contractor shall comply with reporting requirements of 29 CFR Part 1904, AR 385-40 and APGR 385-4, and shall report accidents resulting in injury or death and accidents resulting in damage to Government property, supplies, and equipment to the COR promptly of the occurrence. In case of injury/accident, the contractor shall complete an injury/accident investigation report and submit it to the COR with a copy to the LEAD Safety Office within 24 hours of the event, regardless of if the event is reported to another Safety Management System (SMS).

6.13. Directorate of Contracting will ensure ergonomic designs are considered in all contracts for the purchase of new equipment and tools.

6.14. The Awarding Contracting Office will:

6.14.1. Require all suppliers of chemicals to provide current SDSs with each shipment as set forth by the Federal Acquisition Regulation (FAR), Federal Standard 313V Appendix A, and

OSHA 29 CFR 1910.1200.

6.14.2. Ensure all procured HazMat is restricted to products that have been approved for use by the HMAG, to include any HazMat provided with equipment or items purchased (e.g., lubricant grease or engine oil).

6.14.3. Pursue sanctions against vendors who consistently do not provide proper SDS.

6.14.4. Require all contractors to provide a completed AMLD Form 4783 LEAD Contractor Chemical Checklist and include SDSs for all chemicals to be brought onto the Depot prior to performing work on-site.

6.15. Requisitioning, Purchasing, or Otherwise acquiring HazMat: All HazMat as defined by LEAD-R 385-1, Safety Bulletin 23-02 shall be approved using an HMAG request prior to being acquired, received, and issued through an IRP.

6.15.1. Obtaining Approval to Requisition, Purchase, or Use a New HazMat will follow LEAD- R 385-1, Safety Bulletin 23-02, 10.6.b

6.15.2. All safety messages or recalls related to the safe use of products produced by the Contractor will be provided to the COR for the Contract within 5 days of Contractor’s awareness of the message or notice.

6.16. Environmental Compliance: The Contractor shall comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation will apply. If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to contractor noncompliance with any environmental law or regulation, the Contractor shall indemnify the Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of contractor noncompliance with any applicable environmental law or regulation, the KO will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor shall fully comply with current and future regulations, plans and changes.

6.16.1. Toxic/Hazardous Material and Waste Management: The Contractor shall have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor shall use the DoD Hazardous Material Information System (HMIS) to research the availability of and to order MSDS. The MSDS will be readily available to employees and the KO or designated representative. The Contractor shall ensure employees are trained in the proper handling of hazardous materials.

6.16.2. The Contractor shall use contractor-obtained environmentally preferred products for the performance of this contract. The Contractor shall provide the KO or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials will be stored IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

6.16.3. The Contractor shall cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to- Know Act (EPCRA), 40 CFR 303 ET. Seq. and AR 200-1. The Contractor shall immediately notify the KO or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

6.16.4. If this contract results in generation of hazardous materials/waste, the Contractor shall comply with the Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The Contractor shall properly manifest and timely dispose all hazardous waste generated in accordance with Pennsylvania Department of Environmental Protection (PADEP) Laws and Regulations.

6.16.5. Prior to disposal of Hazardous Materials they must be approved by the DPW’s Environmental Management Division, who will direct a disposal point.

Publication (Chapter / Page)

Date of Publication

Mandatory or Advisory

Website

All Army Regulations Various Mandatory http://www.whs.mil/library/mildoc.htm

All LEAD Regulations, Pamphlets, and Memorandums

Various Mandatory None

40 Code of Federal Regulations (CFR)

2012 Advisory https://www.ecfr.gov/current/title-40

FAR Subpart 42.5 24Jan2018 Mandatory https://www.acquisition.gov/browse/index/far

AR200-1

Environmental Protection and Enhancement

13 Dec2007 Mandatory https://armypubs.army.mil/epubs/DR_pubs/DR_a/ pdf/web/r200_1.pdf

LEAD Regulation 385-1 LEAD Safety and Occupational Health Program, Chg

1Apr2011 Mandatory None

LEAD Regulation 385-4 Requirements for Security, Safety and Fire Prevention for Contractor’s Performing Work on

LEAD

15Mar 2011 Mandatory None

AR 385-10 Army Safety Program

24Feb 2017 Mandatory https://armypubs.army.mil/ProductMaps/PubForm/De tails.aspx?PUB_ID=1024611

AR385-40 Accident

Reporting and Records

6Mar2009 Mandatory https://armypubs.army.mil/ProductMaps/PubForm/P AM.aspx

Army Regulation 420- 1, Army Facilities

Management

24Aug2012 Mandatory…