PDS and Server Room Alarming - PWS.pdf

Performance Work Statement

Installation Line Detection Systems in Radio Server Room (Rm 138), Bldg. 542, Grand Forks Air Force Base

8 Nov 2021

Table of Contents

1. Introduction

1.1 Background

1.2 Scope

2. General Requirements

2.1 Design, Statement of Work, Schedule

2.2 Installation

2.3 Alarming PDS

3. System Testing, Certification and Acceptance Requirement

3.1 System Testing

3.2 System Certification

3.3 Government Acceptance

4. Business Relations

5. Contract Administration and Management

5.1 Contract Management

5.2 Contract Administration

5.3 Personnel Administration

5.4 Subcontract Management

5.5 Contractor Personnel, Disciplines, and Specialties

5.6 Location and Hours of Work

6. Special Requirements

6.1 Security and Safety

6.2 Safety

6.3 Transition

6.4 Government Furnished Materials and Utilities

6.5 Equipment/Material and Shipping

7. Deliverable Schedule…

7.1 Deliverable Schedule…

8. Related Documents/ Attachments

Performance Work Statement (PWS)

Installation Line Detection Systems in Radio Server Room (Rm 138), Bldg. 542, Grand Forks Air Force Base

1. Introduction

1.1 Background

Room 138 (all references to Rm 138 also include Rms 134, 135, 136, 140) requires open storage capability and the handling, holding, and transferring of classified information. To meet the stated needs, there is a need to install a Line of Detection system that provides for Intrusion Detection System and Access Control System capabilities that will ensure mission accomplishment and ensure the proper handling and protection of classified information.

There is also an existing need to transfer classified material between two locations (Bldg. 541 to 542 and vice versa). The need to transmit classified material between the two local dictates the need to alarm the Protected Distribution System (PDS) to ensure prompt detection of any penetration and annunciate the alarm to the appropriate offices, 319 Security Forces Squadron and Base Defense Operation Center

(BDOC)

In understanding the general background and all other additional information provided throughout this Performance Work Statement (PWS), the Contractor shall propose the installation that best meets the scope and general requirement stated within this PWS.

1.2 Scope

The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, install, test, certify a fully operational Line of Detection System that will allow for “open storage” capabilities within room 138 and interfaces with the Base Defense Operation Center (BDOC). All work accomplished shall be done in strict accordance with AFI 31-101 Physical Security Requirement, AFSS1 7702 Emission Security Counter, AFSSI 7703 Communications Security: Protected Distribution Systems (PDS), DODMAN 5200.01 v. 3, and ESE-SIT0001 Siting Criteria.

Additionally, the contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to alarm the Protected Distribution System (PDS) between room 138 Bldg. 542 and Bldg. 541 and shall also interface with the Base Defense Operation Center (BDOC). All work accomplished shall be done in strict accordance with AFI 31-101 Physical Security Requirement, AFSS1 7702 Emission Security Counter, AFSSI 7703 Communications Security: Protected Distribution Systems (PDS), DODMAN 5200.01 v.3, and ESE-SIT0001 Siting Criteria.

Furthermore, the contractor shall comply with the guidance provided in the Non-Nuclear Intrusion Detection System (IDS) Equipment Approval Letter dated 6 August 2020.

2 General Requirements

2.1 Design, Statement of Work, and Schedule

2.1.1 Design: The contractor shall provide all the necessary tools, equipment, labor, material, expertise, and management required to deliver a design layout to the Government. The design shall be first reviewed and approved by the Government before use and reference on-site; the design shall include but not be limited to identifying all reference points of installation of equipment, design pathway, etc. All design components shall be designed and applied in strict accordance with the PWS. All design components shall be provided to the Government prior to award.

2.1.2 Schedule The contractor shall complete work on the installation within 120 days of contract award.

This will take into account lead times, installation, and testing.

2.1.3 Liquidated Damages Liquidated damages will be accessed and considered by the Government if the 120 day after contract award deadline is not met.

2.2 Installation

2.2.1 Line of Detection System: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert and support, and other all items and services necessary to design, install, test, certify a full operational Line of Detection System that will allow for "open storage" capabilities within room 138.

The contractor shall inform the Government the number of PIR, BMS, and under floor sensors to adequately secure Room 138 and install the specified number of PIR, BMS, and under floor sensors. The contractor shall ensure the all work performed adequately ensures the security and elimination of any pending or "stay-behind" threat in Rm 138. Moreover, the contractor shall ensure that the installed alarm system is compatible, interfaces, and annunciates seamlessly with the contractors' line of detection system co-located in Bldg. 541 and the Intrusion Detection System (IDS) located at the BDOC. All systems components installed shall be designed, installed, and tested in strict accordance with AFI 31- 101 Physical Security Requirement, AFSS1 7702 Emission Security Counter, AFSSI 7703 Communications Security: Protected Distribution Systems (PDS), DODMAN 5200.01 v 3 and ESE- SIT0001 Siting Criteria and any other applicable regulation.

2.3 Alarming PDS

2.3.1 Alarming PDS: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support and all other items and services necessary to install an annunciator that is capable of communicating with the new alarm system being installed. The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expert, support, and other all items and services necessary to alarm the Protected Distribution System (PDS) between room 138 Bldg. 542 and Bldg. 541 and shall also interface with an annunciator at the Base Defense Operation Center ( BDOC).

The PDS system shall be alarmed, and the system shall be connected to the existing IBD system ensuring detection of attempted penetration of the system. The alarmed PDS must be capable of prompt detection of any penetration and annunciate the alarm in an office manned 24 hours a day, 7 days-a-week. The alarm system shall provide protection from tampering and be able to register malfunctions. The alarm system shall also transmit a line fault message to the annunciator panel for the IBDS and BDOC if the system fails. The annunciator located in BDOC should be fully operational and capable to communicate with all alarming equipment installed within Room 138.

3.0 System Testing, Certification and Acceptance Requirements

3.1 System Testing

equipment, tools, materials, supervision, technical expert, support, and other all items required to conduct testing, certification, and acceptance. The contractor shall conduct all testing in accordance with the procedures at regulations stated in AFI 31-101 Physical Security Requirement, AFSS1 7702 Emission Security Counter, and AFSSI 7703 Communications Security: Protected Distribution Systems (PDS), DODMAN 5200.01 v3, and ESE-SIT0001 Siting Criteria. The contractor shall provide a schedule to the Government on the testing schedule as well as provide a 2-week notification of when testing is to begin.

The testing schedule shall be considered a deliverable and shall be provided to the Government prior to contract award.

Testing shall be performed for all major elements of the electronic security installation to include sensors, tamper switches, AC power loss relays (where provided), control units, communications lines, cameras, video lines (where provided), and alarm annunciation and display systems. Whenever intrusion detection devices are installed, sufficient testing must be performed to assess the Intrusion Detection Capability and the Invalid Alarm Rate (IAR) of the sensor system. Testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements.

Testing is subdivided into three phases. Phase I, II, and III testing’s are based on the Electronic Security Equipment (ESE) Master Installation Acceptance Test and in accordance with the most current version of the Test Plan. AFLCMC/HBU typically conducts Phase I and Phase II testing, while 319 conducts and oversees Phase III testing.

3.1.1 Phase1: Contractor Verification (CVT) and Government Acceptance Test (GAT):

3.1.1.1 Phase1: Contractor Verification (CVT) and Government Acceptance Test (GAT): The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise, and support necessary to conduct and completed Phase 1 Testing. Phase I testing must demonstrate that all installed equipment and components perform according to system specifications and operational requirements. Phase I acceptance testing consists of the following:

1. Intrusion tests.

2. Tamper tests.

3. Correct annunciation test.

4. Correct assessment test.

5. AC power loss test.

6. Line supervision test.

7. Sensor system self-tests, where capable.

8. Access control, where capable.

9. Backup

3.1.1.2 Corrective Action and Response: The Contractors Installation Team will immediately correct minor adjustable/repairable discrepancies. All discrepancies noted during Phase I testing, which require additional time to correct, will be noted on AF Form 1261, Command, Control, Communications and Computer Systems Acceptance Certificate, citing the discrepancy and the date by which it will be corrected and the Office of Primary Responsibility (OPR) for corrective action.

3.1.2 Phase 2: 72 Hour Burn-in

3.1.2.1 Testing: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise, and support necessary to conduct and completed Phase II Testing. Phase II testing is a 72-hour continuous test that ensures all equipment is installed properly and works according to specifications. Phase II establishes initial expectations in regards to nuisance and false alarms. AFLCMC/HBU and the base organization responsible for the IDS conduct this test phase. During testing, the Government will provide a list of all known vulnerabilities for the sensor components installed. For installations not conducted by AFLCMC/HBU, the ESS NCO/Program Manager shall request the list of vulnerabilities for their system components.

3.1.2.2 Corrective Action and Response: The Contractors Installation Team will immediately correct minor adjustable/repairable discrepancies. All discrepancies noted during Phase II testing, which require additional time to correct, will be noted on AF Form 1261, Command, Control, Communications and Computer Systems Acceptance Certificate, citing the discrepancy and the date by which it will be corrected and the Office of Primary Responsibility (OPR) for corrective action.

3.1.2.3 The Air Force Technical Order (AFTO) Form 747: Upon completion of the testing, the contractor and the certifying activity shall sign the AFTO 7474 Cyberspace Infrastructure System Acceptance, transfer of the system will be accomplished after successful completion of this test phase. Completion of Phase II to and the signing of AFTO Form 747 does not connote performance completion. The completion of this form means the system has been tested and accepted as installed, and all noted exceptions corrected by the responsible party to the satisfaction of the signee. The decision to accept the successful completion of the test phase is a commander-level decision and should be completed by the appropriate commander at a given location.

Phase 3 30-day Continuous Operational Test

3.1.2.4 Testing: The contractor shall provide all personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise and support necessary to conduct and completed Phase III Testing. Phase III testing is a 30-day continuous operational test to assess how well the system performs in its normal operating mode on a permanent basis. This test is conducted to detect any premature or latent defects in the equipment or components and to allow the operators and maintainers an opportunity to assess the adequacy of logistics support, and assess the nuisance and false alarm rates of the system. Note: The base organization responsible for the IDS normally conducts this test. After successful completion of this test phase, the using organization will request certification from appropriate AFSC’s and the 319 SFS.

3.1.2.5 Alarm Point Failure and Technical Support: In the event that there is an alarm point failure during the 30 day continuous operational testing, the contractor shall personnel, design layout, plan and pathway, parts, programming, equipment, tools, materials, supervision, technical expertise and support necessary to provide technical support. Technical support during Phase III testing at a minimum shall be telephonic.

3.1.3.1.3 Alarm Point Failure and on Site Technical Support: In the event that the alarm point failure issue cannot be fixed via telephone technical support as referenced in 3.1.3.2 the contractor shall send a technician to the site to remedy the alarm point failure. The contractor shall notify the Contracting Officer within 3 hours of notification of mobilization plans. The contractor shall respond and be on site to remedy the alarm point failure within 3 hours of approved mobilization plans but no later than 5 calendar days, unless otherwise coordinated with the Contracting Officer.

3.2 Systems Certification

equipment, tools, materials, supervision, technical expert, support and other all items required to conduct testing, certification and acceptance. The 319 SFS and local users conduct functional and operational certification tests of IDS to ensure they meet effectiveness standards/compliance requirements. ANG certification and revalidation test requirements will be outlined in the ANG supplement to this instruction.

Note: This test and certification process is accomplished before any newly installed IDS are operated as an annunciator, a line of detection or a detection capability

The purpose of certification testing is to validate the equipment is operating correctly and ensure the installation is capable of operating, maintaining, and sustaining the newly installed IDS. Specific measures of IDS effectiveness include the following: verify probability of detection (Note: This applies to untested and unapproved, and significantly modified or new configurations only); Probability of detection testing for approved systems and configurations is normally accomplished during Qualification Test and Evaluation and Operational Test and Evaluation; Correct annunciation; Correct assessment; Vulnerability of IDS to covert intrusions; Nuisance and false alarm rates; Availability and reliability of alternate power support; Access delay and denial; Review operating instructions, procedures, checklists and local policy and guidance on the ESS operations and program management.

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

3.3 Government Acceptance

The Government shall conduct final inspection and acceptance at the end of Phase III. If any deficiencies are found during the inspection, the contractor shall correct as needed at no cost to the Government. The Contractor shall coordinate with the CO, Requirement owner PM and 319 SFS on conducting final inspection and acceptance.

In accordance with FAR 52.212-4, The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

4.0 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

5.0 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

5.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Grand Forks AFB and the contractor's corporate offices.

5.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

5.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks at Bldg.542, Rm 138. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, and emergency).

While completing work on the 319 Grand Forks AFB, the Contractor shall ensure that;

i. Personnel maintain the cleanliness of work areas and remove any unnecessary materials, tools, equipment, and debris.

ii. Personnel follow all security requirements of Grand Forks AFB and instructions of base security personnel while on and when entering and departing the installation.

iii. Personnel conduct operator training on any newly installed/upgraded equipment with owner/user.

iv. Personnel comply with all local state, and federal regulations. The contractor will follow all manufacturer requirements.

v. Personnel have the most current design specification and PWS. Any work performed by

Contractor as a result of non-current design specification or PWS shall result in the Contractors re-performance of the task at no additional cost to the Government

5.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Program Mangers (PM).

5.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories document (see attachment), labor rates, and man-hours utilized in the performance of each Performance Work Statement (PWS) issued hereunder will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

5.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at Bldg. 542 and Bldg. 541, Grand Forks AFB. Normal workdays are Monday through Friday except US Federal Holidays. Workers typically work eight (8) hours per day, 40 hours per week. Work shall begin no earlier than 7:45 a.m. and not later than 4:30 p.m. (If irregular hours are requested, ex: weekends, prior coordination will be required with facilities owner/user personnel). Inspections shall be scheduled between the hours of 7:45 a.m. and 4:30 p.m. (If irregular hours are required, coordinate with the Contracting Officer (COR), Monday through Friday, excluding federal holidays (New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas). Federal holidays that occur upon Sunday are observed on the Monday following the holiday.

6 Special Requirements

6.1 Security

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

6.1.1 Restricted/Controlled Areas: Grand Forks AFB has numerous areas containing sensitive resources, which are posted with either “RESTRICTED AREA” or “CONTROLLED AREA” signs. In addition to signs, ropes, and stanchions, red painted lines also define the area’s boundaries. Contractor personnel may not enter these areas unless under escort by authorized personnel. It is the contractor’s responsibility for ensuring their employees are aware of the procedures for access to restricted/controlled areas and ensures these procedures are observed.

6.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor's safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to the Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer's representative, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government personnel notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting http://www.osha.gov/dcsp/vpp/index.html officer, the contracting officer's representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

6.3 Transition

The contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods

6.4 Government Furnished Materials and Utilities

The Government will provide power to location. The Government will also provide copper/fiber telephone wiring to the building in which the contractor will be responsible for routing the cooper/fiber pair to the actual panel for use. Anything beyond these items will be provided by the contractor (including any necessary conduit and other resources).

6.5 Equipment/Material and Shipping

All shipped material and equipment shall remain the responsibility of the contractor until final Government acceptance. Unless otherwise agreed to herein all supplies, material and equipment shipped for the purpose of the performance of the resultant contract shall be F.O.B Destination. The contractor shall assume all responsibility for associated cost, coordination, liability, risk and delivery/bill of lading.

7 Deliverables

The contractor shall provide deliverables as described in this PWS to the Contracting Officer for review and approval. Provided herein is the list deliverable items and the specified delivery period for submission

7.1 Deliverable Schedule

Item # Deliverable Title Required Delivery Period

0001 Design - Submitted with Proposal

0002 Bill of Material/Material Schedule

- Submitted with Proposal

0003 As -Built - Submit Prior to Final Government Acceptance and Final Payment submission

0004 O&M Material - Submit Prior to Final Government Acceptance and Final Payment submission

0005 Final Design - Submit Prior to Final Government Acceptance and Final Payment submission

8 Related Documents/ Attachments

The following Documents are related to this project are provided as an attachment of a link for contractor reference.

Item # Document Title

00001 Bldg. 542 CAD

0002 AFI 31-101 Physical Security Requirement

0003 AFSS1 7702 Emission Security Counter (available upon request)

0004 AFSSI 7703 Communications Security: Protected Distribution Systems (PDS) (available upon request)

0005 DODMAN 5200.01 v.3

0006 ESE-SIT0001 Siting Criteria (available upon request)

8 Related Documents/ Attachments