PD-High-Density-Files-Bidding-Final.pdf

St. Clair Shores Police Department

6/23/2025

St. Clair Shores Police Department High Density Files Systems Specifications

High Density File Systems for St. Clair Shores Police Department

SPECIFICATIONS AND

CONTRACT DOCUMENTS FOR

Purchase and Installation High Density File Systems

27665 Jefferson, St. Clair Shores MI 48081

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON CIRCLE DRIVE

ST. CLAIR SHORES, MI 48081-2093

INDEX

Advertisement for Bids

Instructions to Bidders I.1 – I.6

Supplemental Instructions to Bidders S.1 – S.4

High Density File Systems Specifications HDF-1 thru HDF-14

Bid Form – High Density File Systems

BF-HDF

Contract C-1 thru C-4

ADVERTISEMENT FOR BIDS

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600 Jefferson Circle, St. Clair Shores, Michigan 48081-2093, up to 10:30 AM, Local Time, Tuesday, July 29, 2025, at which time they will be publicly opened and read for:

27665 Jefferson, St. Clair Shores MI 48081

Purchase and Installation of the following items:

Evidence Lockers Men’s and Women’s Room Lockers

Booking Room Lockers High Density Files

Furniture

St. Clair Shores Fire Department 26700 Harper, St. Clair Shores MI 48081 Purchase and Installation of Furniture

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600 Jefferson Circle, St. Clair Shores, Michigan 48081-2093, up to 10:30 AM, Local Time, Tuesday, July 29, 2025, at which time they will be publicly opened and read for the Purchase and Installation of the following items: Evidence Lockers, Men’s and Women’s Room Lockers, Booking Room Lockers, High Density Files and Furniture for the St. Clair Shores Police Department and purchase and installation of Furniture for the St. Clair Shores Fire Station 1, 26700 Harper, St. Clair Shores.

The specifications under which the work will be done may be found on Bidnet or on the City website, scsmi.net by June 23, 2025. Each proposal shall be accompanied by a proposal guaranty in the amount of at least equal to five percent (5%) of the amount of the Proposal in the form of a bid bond, cashier’s check, or certified check, made payable to the City Treasurer. The Proposal shall be good and may not be withdrawn for a period of sixty (60) calendar days after receipt of the bids.

The right is reserved by the City of St. Clair Shores to accept any bid, to reject any or all bids, or to waive irregularities, in any bid in the best interest of the City.

Abrial Barrett, City Clerk City of St. Clair Shores, Michigan

DATED:

INSTRUCTIONS TO BIDDERS

I.1

1. RECEIPT AND OPENING OF BIDS

The City of St Clair Shores, Macomb County, Michigan invites Bids on the form attached hereto, all blanks of which must be appropriately filled in. Bids will be received at the office of the City Clerk of the City of St. Clair Shores before 10:30 AM on July 29, 2025. The envelopes containing the Bids must be sealed, addressed to Abrial Barrett, City Clerk, City of St. Clair Shores, 27600 Jefferson, Ave., St. Clair Shores, Michigan 48081 and marked with the name of the Project on the outside of the envelope. The Bid may be mailed or dropped off to the Clerk’s Office at City Hall. Bids will be opened and read aloud immediately following the deadline at 10:30 am July 29, 2025. It is the Bidder’s responsibility to ensure that the Bid is received before the bid deadline. A copy of the Advertisement is to be considered a part of the "Instructions to Bidders" as fully as if repeated herein.

2. PREPARATION OF THE PROPOSAL

All Proposals must be prepared and signed by the Bidder in the form attached hereto and submitted in its entirety with no modifications or changes except as authorized. All blank spaces for the Bid prices must be plainly written in legible figures.

Illegibility of any figure in the Proposal may be sufficient cause for rejection of the Proposal by the Owner.

The Contractor shall include and be deemed to have included in his bid and contract price all Michigan Sales and Use Taxes currently imposed by Legislative enactment.

If a unit price or a lump sum Bid already entered by the Bidder on the Proposal Form is to be altered, it shall be crossed out with ink and the new unit price or lump sum Bid entered above or below it, and initialed by the Bidder with ink.

The Proposals received will be compared on the basis of the summation of the lump sum amount Bid. In the case of discrepancy between the total shown in the Proposal and that obtained by adding the products of the quantities of items at the unit prices, the unit prices in the Proposal shall govern and any errors found in said products, and in the addition, will be corrected.

Each Bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, his address, and the name of the Project for which the Bid is submitted. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed as specified in the Bid form. All Proposals must be received by the Owner prior to the time at the place specified in the Advertisement.

I.2

The Owner may consider informal any Bid not prepared and submitted in accordance with the provisions thereof and may waive any informalities or reject any and all Bids. No unsolicited alternates will be considered.

Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be considered.

No Bidder may withdraw a Bid within the period stated in the “Advertisement for Bids” after the actual date of the opening.

3. BID SECURITY

Each Bid must be accompanied by a cashier’s check, certified check of the Bidder or a Bid bond duly executed by the Bidder as principal and having a surety thereon a surety company approved by the Owner, in the amount of 5% of the Bid as a guarantee on the part of the Bidder that they will, if called upon to do so, enter into a Contract in the attached form to do the work covered by such Proposal and at the prices stated therein and to furnish acceptable surety for its faithful and entire fulfillment. Such checks for Bid bonds will be returned promptly after the Owner and the accepted Bidder has executed the Contract, or, if no award has been made sixty (60) days after the date of the opening of Bids, upon demand of the Bidder at any time thereafter, so long as he has not been notified of the acceptance of his Bid.

4. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO THE CONTRACT

The Contract shall be deemed as having been awarded when formal Notice of Award shall have been duly served by the Owner upon the Bidder.

The Bidder to whom the Contract shall have been awarded will be required to execute at least three copies of the Contract in the form attached hereto and to furnish surety and insurance certificates, all as required. In case of his refusal or failure to do so within ten

(10) days after award, he will be considered to have abandoned all his rights and interests in the award, and his Bid deposit will be declared forfeited to the Owner as liquidated damages and the award may then be made to the next qualified Bidder or the work re-advertised as the Owner may elect.

5. OWNER

The Owner is the City of St. Clair Shores, Michigan.

I.3

6. BONDS

Bid Bond of 5%, no other bonds required.

7. POWER OF ATTORNEY

Attorneys-in-fact who sign Bid bonds or Contract bonds must file with each bond a certified effectively dated copy of their power of attorney.

8. SCOPE OF WORK

The project consists of purchase and installation of High Density File Storages Systems for Records Storage, Property Room and Vault at the St. Clair Shores Police Department, 27665 Jefferson, St. Clair Shores, MI 48081.

9. Questions

The Bidder shall report any apparent omissions, errors or discrepancies in these specifications to Christopher R. Rayes, RA, AICP , ARPA/Special Projects Manager via email crrayes@hengineers.com no later than July 8, 2025).

The failure or omission of any Bidder to receive or examine any form, instrument, addendum or other document, or to visit the site and acquaint themselves with the current conditions, shall in no way relieve them from any obligation with respect to their Bid or to the Contract.

The Contractor, as such and as Bidder, shall make his own determination as to conditions and shall assume all risk and responsibility and shall complete the work under whatever conditions they may encounter or create, without extra cost to the Owner.

The Bidders attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over maintenance of the project shall apply to the contract throughout and they will be deemed to be included in the Contract the same as though herein written out in full.

10. ADDENDA AND EXPLANATIONS

No verbal answers to inquiries regarding the meaning of Specifications or verbal instructions previous to the award of the Contract will be given. Any verbal statements regarding same by any person, previous to the award, shall be unauthoritative.

I.4

Explanations desired by Bidders shall be requested of the Owner in writing, and if explanations are necessary, a reply will be made in the form of an Addendum a copy of which will be posted to Bidnet. Every request for such explanation shall be sent to Christopher R. Rayes, RA, AICP, ARPA/Special Projects Manager via email to crrayes@hengineers.com. Questions must be submitted by COB July 8, 2025 and will be responded to by Addendum by COB July 15, 2025. No inquiry submitted after June 27, 2025 will be given consideration. Addenda issued to Bidders prior to date of receipt of Proposals shall become a part of the Specification, and all Proposals shall include the work described in the Addenda.

Any and all such interpretations and any supplemental instructions will be in the form of written Addenda which, if issued, will be posted on the Bidnet as outlined above. Failure of any Bidder to receive any such Addendum shall not relieve such Bidder from any obligation under their Bid as submitted.

11. NAME, ADDRESS AND LEGAL STATUS OF THE BIDDER

All proposals must be properly signed in ink and the address of the Bidder given. The legal status of the Bidder, whether corporation, partnership, or individual, shall also be stated in the proposal.

A corporation shall execute the proposal by its duly authorized officers in accordance with its corporate bylaws and shall also list the state in which it is incorporated. A partnership Bidder shall give all the names of the partners. Partnership and individual Bidders will be required to state in the Proposal the names of all persons interested therein.

The place of residence of each Bidder, or the office address in the case of a firm or company, with county and state, must be given after his signature. If the Bidder is a joint venture consisting of a combination of any or all of the above entities each joint venture shall execute the proposal.

Anyone signing a proposal as an agent of another or others must submit with his proposal legal evidence of his authority to do so.

12. COMPETENCY OF THE BIDDER

The opening and reading of the Proposal shall not be construed as an acceptance of the Bidder as a responsible Bidder. The Owner reserves the right to determine the responsibility of a Bidder from its knowledge of the Bidder’s qualifications or from other sources.

Bidders must have at least three (3) years’ experience in the scope of the work described herein these contract documents in order to be considered a qualified Bidder.

I.5

The Bidder shall submit with the proposal a listing of work of a similar character and proportions which they have performed, giving the name of the owner, a reference and phone number, date performed and contract cost.

In the event that the Owner shall require certified supporting data regarding the qualifications of the Bidder in order to determine whether they are a responsible Bidder, the Bidder will be required to furnish the following information sworn to under oath by him:

1. A tabulation of other work now under Contract, giving the location, type, size, required date of completion and the percentage of completion to date of each job.

2. A listing of the major parts of the work which are proposed to be sub-let along with a complete list and references of all subcontractors and sub-subcontractors.

3. The experience of the Bidder’s key personnel and the name and title of the person(s) who would supervise the work and make “on the job” decisions during the length of the Contract.

4. The Bidder’s certified financial statement, dated within sixty (60) days prior to the opening of Bids. The Owner may require that any items of such statements be further verified.

5. Evidence that the Bidder is licensed to do business in the State of Michigan, in case of a corporation organized under the laws of any other State.

6. A progress schedule for that portion of the Contract for which he is under consideration for award based on starting work within ten (10) days after receiving “Notification to Proceed”.

7. Such additional information as will satisfy Owner that the Bidder is adequately prepared to fulfill the Contract.

The Owner may make such additional investigations as he deems necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted.

13. DISQUALIFICATION OF BIDDERS

Any one or more of the following causes may be considered sufficient for the disqualification of a Bidder and the rejection of their Bid or Bids:

I.6

1. Evidence of collusion among Bidders.

2. Lack of competency as revealed by either financial experience or plant equipment statement as submitted.

3. Lack of responsibility as shown by past work, judged from the standpoint of workmanship and progress.

4. Uncompleted work under other Contracts, which, in the judgement of the Owner, might hinder or prevent the prompt completion of additional work if awarded.

5. Being in arrears on existing Contracts, in litigation with the Owner, or having defaulted on a previous Contract.

14. METHOD OF AWARD

The Owner reserves the right to award the Contract on lowest base bid only or on any combination of lowest bid submitted by a responsible bidder that does not exceed the amount of funds then estimated by the Owner as available and best suits the needs of the Police Department.

The Owner reserves the right to accept any Proposal to reject any or all Proposals, and to waive defects or irregularities in any Proposal. In particular, any alteration, erasure or interlineation of the Contract documents and of the Form of Proposal shall render the accompanying Proposal irregular and subject to rejection by the Owner.

15. PAYMENT

The Owner will pay the Contractor upon completion of the final inspection which will be performed when all deficiencies have been corrected.

SUPPLEMENTAL INSTRUCTIONS TO BIDDERS

S.1

INSURANCE REQUIREMENTS

The Contractor, and any and all their subcontractors, shall not commence work under this Contract until they have obtained the insurance required under this paragraph, and shall keep such insurance in force during the entire life of this Contract. All coverage shall be with insurance companies licensed and permitted to conduct business in the State of Michigan and acceptable to City of St. Clair Shores. The requirements below should not be interpreted to limit the liability of the Contractor. All deductibles and SIRs are the responsibility of the Contractor.

The Contractor shall procure and maintain the following insurance coverage:

1. Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

2. Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall include, but not limited to, the following: (A) Contractual Liability; (B) Products and Completed Operations;

(C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Explosion, Collapse, and Underground, if applicable.

3. Automobile Liability, including Michigan No-Fault Coverages. Coverage shall include all vehicles used while performing services on behalf of the City of St. Clair Shores.

4. Additional Insured: Policy(ies) and coverages as described above, excluding Workers’ Compensation Insurance, shall include an endorsement stating the following shall be Additional Insureds: The City of St. Clair Shores, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is understood and agreed by naming the City of St. Clair Shores as additional insured, coverage afforded is considered to be primary and any other insurance the City of St. Clair Shores may have in effect shall be considered secondary and/or excess.

5. Professional Liability in an amount not less than $1,000,000 per occurrence and aggregate.

6. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the following: It is understood and agreed Thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: (City of St. Clair Shores, Attention: Mr. John Walters, 27600 Jefferson Circle Drive, St. Clair Shores, Michigan 48081).

S.2

7. Proof of Insurance Coverage: The Contractor shall provide the City of St. Clair Shores at the time the Contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

Required liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates, endorsements, and/or policies to City of St. Clair Shores at least ten (10) days prior to the expiration date.

2. INDEMNIFICATION CLAUSE

The Contractor shall indemnify and save harmless the City of St. Clair Shores for and from all claims, demands, payments, suits, actions, recoveries, and judgements; of every name and description, brought or recovered against them or to property received or sustained by any person or persons whomsoever by reason of any action or omission of the said Contractor, his agents, servants, or his contractors in the performance of said Work, or by or in consequence of any negligence or carelessness in connection with the same or on account of the death of or injuries to persons who shall be engaged in or about the work to be performed under this Contract; and on account of liability or obligation imposed directly or indirectly upon the City of St. Clair Shores by reasons of any law of the State or the United States, now existing or which shall hereafter be enacted, imposing any liability or obligation, or providing for compensation to any person or persons on account of or arising from the death of, or injuries to employees. Said Contractor shall pay, settle, compromise and procure the discharge of any and all such claims and all such losses, damages, expenses, liabilities, and obligations, and shall defend at his own cost and expense any and all claims, demands, suits and actions made or brought against the City of St. Clair Shores, and all Additional Named Assured, for or upon any such claim. In case the said Contractor shall fail, neglect, or refuse to comply with any of the provisions of this paragraph, the City of St. Clair Shores may, in order to protect itself, and all Additional Named Assured, from liability, defend any such claim, demand, suits or action and pay, settle, compromise, and procure the discharge thereof, in which case the said Contractor shall repay the City of St. Clair Shores any and all such loss, damage and expense, including attorney's fees paid, suffered or incurred by the City of St. Clair Shores, and all Additional Named Assured, in so doing. So much of the monies

S.3 due, or to become due, to said Contractor under this agreement as shall be deemed necessary by the City of St. Clair Shores, shall or may be retained by the City of St. Clair Shores until every and all such claims, demands, suits, actions, recoveries, judgements, liabilities and obligations have been settled and discharged and evidence to that effect furnished the City of St. Clair Shores, or the City of St. Clair Shores may collect the same in whole or in part in any lawful manner from said Contractor. The Contractor shall provide adequate insurance until his work is completed, with a reasonable insurance company which meets with the approval of the City of St. Clair Shores, covering liability to the public for loss resulting from injury to persons or damage to property arising out of or caused by his operations, acts, or omissions, or those of his subcontractors, agents, or employees in procuring work for the City of St. Clair Shores. Such insurance coverage shall be in provided, however, that such insurance coverage shall include an endorsement providing that the contractual exclusion shall be removed or in the alternative, contractual insurance shall be afforded. If the former, such endorsement shall contain specific language as follows:

"It is hereby agreed that the contractual exclusion does not apply to the Contract entered into between the insured and the City of St. Clair Shores, and each Additional Named Assured as their interest may appear for the project work. Such insurance coverage shall also contain an endorsement guaranteeing that thirty (30) days’ notice to the City of St.

Clair Shores and each Additional Named Assured, shall be given in writing prior to the cancellation of, or change in any such insurance.”

3. WORKING HOURS

The contractor can work Monday through Saturday from 7:00 am until 7:00 pm.

4. NOTIFICATIONS

The Contractor’s shall coordinate a pre-installation meeting through the Owner’s Representative, Christopher R. Rayes, RA, AICP, Special Projects Manager, Hennessey Engineers via email crrayes@hengineers.com

5. PERMITS

The successful bidder and sub-contractors shall be required to apply for, pull permits and schedule required inspections through the St. Clair Shores Community Development Department (586-447-3340) for all work where required by Code. NO FEES will be charged for the permits.

The Community Development Department can be reached at 586.447.3340.

S.4

6. EXTRAS

The bidder shall include all cost within their bid. No claim for extra compensation because of failure to include all costs in their bid to provide a complete and operation product will be allowed.

Contractor and Owner mutually agree that in the event the Contractor is to perform services beyond, or at variance with the Scope and total price of this Contract, such services must be mutually agreed to, in advance, in writing, with agreed upon price included. Accordingly, claims for the payment of Extra Services must be substantiated by the Contractor with a written order signed by Owner or his authorized agent.

7. EMERGENCY PHONE NUMBERS

The Contractor must submit Emergency (24 Hours) phone numbers on the company letterhead when submitting contract books.

8. INCLUDED WORK

All items of work noted in the Specifications that are not specifically noted in the proposal, shall be considered as included with the Contract and shall be completed at no extra cost to the Owner.

9. PROJECT COORDINATION

The successful bidder shall be required to coordinate all work with the Construction Manager, Cunningham-Limp. Coordination includes but is not limited to product delivery to the site, installation of the product and any coordinated effort with the mechanical and electrical systems.

10. CLEANLINESS OF THE WORK

The bidder shall keep the work area and all property occupied by him in a neat and orderly condition at all times. Disposal of all packaging material is the responsibility of the successful bidder. At the completion of the work, the premises shall be fully cleaned and restored to “like new” condition.

11. INSPECTION FOR FINAL ACCEPTANCE

A final inspection will be scheduled by the Owner when all work has been completed, and all deficiencies have been corrected. The Project must be complete and functional before the final inspection is performed.

HDF-1

MOBILE STORAGE SHELVING UNITS - MECHANICALLY-ASSISTED BY

SPACESAVER (OR OWNER APPROVED EQUAL)

GENERAL

1.1 RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Mechanically assisted, carriage mounted high-density mobile storage units, support rails, fabrication, and installation including leveling of support rails and coordination of work with the Construction Manager.

B. Related Work, Not Furnished:

1. Structural floor system capable of supporting live and dead loads required by prevailing building codes, including rolling loads of storage units to be installed.

2. Finish floor covering materials and installation on concrete with recessed rail installation.

1.3 REFERENCES

A. American National Standards Institute (ANSI) Standards:

1. Applicable standards for fasteners used for assembly.

B. American Society for Testing and Materials (ASTM) Standards:

1. Applicable standards for steel materials used for fabrication.

C. American Institute of Steel Construction (AISC) Standards:

1. Applicable standards for steel materials used for fabrication.

1.4 SYSTEM DESCRIPTION

A. General: The system consists of manufactured storage units mounted on manufacturer’s track-guided carriages to form a compact storage system.

System design permits access to any single aisle by manually moving units until the desired aisle is opened. The carriage/rail system provides uniform carriage movement along the total length of travel, even with unbalanced loads.

HDF-2

B. Carriage System Design and Features: The carriage system consists of a formed structural steel frame with machined and balanced wheels riding on steel rails recessed mounted to the floor. Rails shall be types selected by the manufacturer to ensure smooth operation and self-centering of mobile storage units during travel without end play or binding. Rail types, quantities and spacing shall be selected by the manufacturer to suit installation conditions and requirements. All bearings used in the drive mechanism shall be permanently shielded and lubricated.

C. Movement Controls: Triple or single arm operating wheels with rotating hand knobs shall be provided on the accessible (drive) ends of shelf units, centered on the end panel, located 40 inches from the base of each unit to permit units to be moved to create a single aisle opening. Turning the handle transmits power through chain drive to drive wheels on each carriage.

D. Drive System: The system shall be designed with a positive type mechanically-assisted drive which minimizes end play, ensures there is no play in the drive handle, and that carriages will stop without drifting.

1. System shall include a chain sprocket drive system for each movable carriage to ensure that carriages move uniformly along the total length of travel, even with unbalanced loads. All system components shall be selected to ensure a smooth, even movement along the entire carriage length. Drive system gearing shall be designed to permit 1 lb. of force applied to the drive handle to move a minimum of 4,000 lbs. of load.

2. A tensioning device shall be provided on each chain drive with provision for adjusting tension without removing end panels.

3. All bearings used in the drive mechanism shall be permanently shielded and lubricated.

E. Safety Features:

1. Color-coded visual indicators shall provide verification that carriages are in a locked or unlocked mode.

2. A single safety lock button, mounted on each operating wheel hub, will permit moving a carriage in either direction to create a new access aisle when pulled out (unlocked), or locking the carriage when pushed in.

F. Finishes:

1. Fabricated Metal Components and Assemblies: Manufacturer’s standard powder coat paint finish.

2. End Panels, Accessible Ends: Manufacturer’s standard powder coat paint finish.

1.5 PERFORMANCE REQUIREMENTS

HDF-3

A. Design Requirements:

1. Records Storage Room 113 (Finished Ceiling Height – 9’-0”)

a. Limit overall height to 90 inches.

b. Limit overall length to – see plan attached below.

2. Property Room 120 (Exposed Ceiling – Approximately 11’-0” to bottom of Beam)

a. Limit overall height to 90 inches.

b. Limit overall length to – see plan attached below.

3. Vault Room 121 (Exposed Ceiling – Approximately 11’-0” to bottom of Beam)

a. Limit overall height to 90 inches.

b. Limit overall length to – see plan attached below.

B. Ease of Movement: Provide mechanically assisted units capable of being moved by exerting a maximum horizontal force of 5 pounds on the operating wheel.

C. Seismic Performance: Provide mobile storage units capable of withstanding the effects of earthquake movement when required by applicable building codes.

1.6 SUBMITTALS

A. Product Data: Submit manufacturer's product literature and installation instructions for each type of shelving, track and installation accessory required.

Include data substantiating that products to be furnished comply with requirements of the contract documents.

B. Shop Drawings: Show fabrication, assembly, and installation details including descriptions of procedures and diagrams. Show complete extent of installation layout including clearances, spacings, and relation to adjacent construction in plan, elevation, and sections. Indicate clear exit and access aisle widths; access to concealed components; assemblies, connections, attachments, reinforcement, and anchorage; and deck details, edge conditions, and extent of finish flooring within area where units are to be installed.

1. Show installation details at non-standard conditions. Furnish floor layouts, technical and installation manuals for every unit shipment with necessary dimensions for rail layout and system configuration at the project site.

Include installed weight, load criteria, furnished specialties, and accessories.

HDF-4

2. Provide layout, dimensions, and identification of each unit corresponding to sequence of installation and erection procedures. Specifically include the following:

1. Location, position and configuration of tracks on all floors.

2. Plan layouts of positions of carriages, including all required clearances.

3. Details of shelving, indicating method and configuration of installation in carriages.

3. Provide location and details of anchorage devices to be embedded in or fastened to other construction.

4. Provide installation schedule and complete erection procedures to ensure proper installation.

C. Samples: Provide minimum 3 inch square example of each color and texture on actual substrate for each component to remain exposed after installation.

D. Selection Samples: For initial selection of colors and textures, submit manufacturer's color charts consisting of actual product pieces, showing full range of colors and textures available.

E. Warranty: Submit draft copy of proposed warranty for review by the Owners Agent.

F. Maintenance Data: Provide in form suitable for inclusion in maintenance manuals for mobile storage units. Data shall include operating and maintenance instructions, parts inventory listing, purchase source listing, emergency instructions, and related information.

1. Submit manufacturer's instructions for proper maintenance materials and procedures.

2. Submit manufacturer's printed instructions for maintenance of installed work, including methods and frequency recommended for maintaining optimum condition under anticipated use conditions. Include precautions against using materials and methods which may be detrimental to finishes and performance.

G. Reference List: Provide a list of recently installed mobile storage units within a 50 mile radius to be visited by owner, architect, and contractor. Intent of list is to aid in verifying the suitability of manufacturer's products and comparison with materials and product specified in this section.

H. Sustainability Commitments:

1. To encourage the use of building products that are working to minimize their environmental and health impacts, provide the following information:

a. Environmental Product Declarations (EPD)

HDF-5

b. Material Ingredients Documentation demonstrating the chemical inventory of the product to at least 0.1% (1,000ppm) (HPD)

2. To ensure product manufacturer is taking proactive measures to minimize their environmental footprint, comply with current and relevant legal and mounted high-density mobile storage units and support rails. Furnish certificate attesting manufacturer’s ISO 9001 quality system registration regulatory requirements, and striving to continually achieve environmental objectives, furnish:

a. Certification attesting ISO 14001:2015 Environmental Management Systems registration.

1.7 QUALITY ASSURANCE

A. Manufacturer Qualifications: Engage an experienced manufacturer who is ISO9001 certified for the design, production, installation and service of carriage.

B. Installer Qualifications: Engage an experienced installer who is a manufacturer's authorized representative for the specified products for installing carriages and anchoring shelving units to carriages.

4. Minimum Qualifications: 1-year experience installing systems of comparable size and complexity to specified project requirements.

5. Guaranteed 24-hour service response time.

1.8 DELIVERY, STORAGE AND HANDLING

A. Follow manufacturer’s instructions and recommendations for delivery, storage and handling requirements.

1.9 PROJECT CONDITIONS

A. Field Measurements: Verify dimensions before fabrication. Indicate verified measurements on Shop Drawings. Coordinate fabrication and delivery to ensure no delay in progress of the Work.

B. Established Dimensions: Where field measurements cannot be made without delaying the Work, establish dimensions and proceed with fabricating mobile storage units. Coordinate construction to ensure actual dimensions correspond to established dimensions.

1.10 SEQUENCING AND SCHEDULING

A. Sequencing: Coordinate storage shelving system installation with other work to minimize possibility of damage and soiling during remainder of construction period.

B. Scheduling: Plan installation to commence after finishing operations, including painting have been completed.

HDF-6

C. Built-In Items: Provide components which must be built in at a time which causes no delays general progress of the Work.

D. Pre-installation Conference: Schedule and conduct conference on project site to review methods and procedures for installing mobile storage units including, but not limited to, the following:

6. Review project conditions and levelness of flooring and other preparatory work performed under other contracts.

7. Review and verify structural loading limitations.

8. Recommended attendees include:

a. Owner's Representative.

b. Construction Manager

c. Project Architect

d. Manufacturer's representative.

e. Subcontractors or installers whose work may affect, or be affected by, the work of this section.

1.1 Warranty

A. Provide a written warranty, executed by Contractor, Installer, and Manufacturer, agreeing to repair or replace units which fail in materials or workmanship within the established warranty period. This warranty shall be in addition to, and not a limitation of, other rights the Owner may have under General Conditions provisions of the Contract Documents.

B. Warrant the entire movable compact shelving installation against defects in materials and workmanship for a period of five years from date of acceptance by the Owner.

PART 2 - PRODUCTS

2.1 MANUFACTURERS

General: Products are based upon mobile shelving system products manufactured by Spacesaver Corporation or Owner Approved Equal.

2.2 BASIC MATERIALS

A. General: Provide materials and quality of workmanship which meet or exceed established industry standards for products specified. Material thicknesses/gauges are manufacturer’s option unless indicated otherwise.

2.3 GROUT

HDF-7

A. General: Provide non-shrink, non-staining hydraulic cement compound conforming to the following requirements, based on the performance of the test specimens at room temperature and in laboratory air.

1. Linear Movement: No shrinkage while setting; maximum expansion limited to .002 inches per linear inch.

2. Compressive Strength: Based on two inch cubes made following ASTM standards, tested on a Balding-Southward machine of 60,000 pounds capacity, meet or exceed the following:

1. Age: 1 hour ---- 4,500 psi 7 days ---- 8,000 psi

2.4 MANUFACTURED COMPONENTS

A. Rails:

1. Material: ASTM/AISI Type 1035 or 1045 steel, manufacturer’s selection.

2. Capacity: 1,000 pounds per lineal foot of carriage.

3. Minimum Contact Surface: 5/8 inch wide.

4. Provide rail sections in minimum 6 foot lengths.

5. Rail configuration shall permit attachment to top of structural floor system with provision for leveling rails to compensate for variations in floor surface level.

6. Provide rail connections designed to provide horizontal and vertical continuity between rail sections, to gradually transfer the concentrated wheel point load to and from adjoining rail sections. Butt joints are not permitted.

B. Carriages:

1. Provide manufacturer's design movable carriages fabricated of welded or bolted steel construction. Galvanized structural components and/or riveted carriages are unacceptable.

2. Provide fixed carriages of same construction and height as the movable carriages, anchored to rails. Setting fixed shelving directly on floors is not permitted.

3. When required, provide bolted carriage splices designed to maintain proper unit alignment and weight load distribution.

4. Design carriages to allow the shelving uprights to recess and interlock into the carriages a minimum of 3/4 inch. Top mount carriages are unacceptable.

5. Provide each carriage with two wheels per rail.

C. Drive / Guide System:

HDF-8

1. Design: Provide drive system which prevents carriage whipping, binding and excessive wheel/rail wear under normal operation.

a. If line shafts are used, all wheels on one side of carriage shall drive.

b. If synchronized drives are used, a minimum of one-wheel assembly driving both sided of carriage at center location required. Drive shaft shall exhibit no play or looseness over the entire length of that assembly.

2. Shafts: Solid steel rod or tube.

3. Shaft Connections: Secured couplings.

4. Bearing Surfaces: Provide rotating load bearing members with ball or roller bearings. Provide shafts with pillow block or flanged self-aligning type bearings.

D. Wheels:

1. Capacity: Minimum load capacity per wheel: 3200 lbs.

2. Size: Minimum 5 inches, outside diameter drive wheels.

3. Guides: Determined by manufacturer; minimum 2 locations.

2.5 FABRICATION

A. General: Coordinate fabrication and delivery to ensure no delay in progress of the Work.

B. Wheels: Provide precision machined and balanced units with permanently shielded and lubricated bearings.

C. Carriages: Fabricate to ensure no more than 1/4-inch maximum deviation from a true straight line. Splice and weld to ensure no permanent set or slippage in any spliced or welded joint when exposed to forces encountered in normal operating circumstances.

D. Shelving, Supports and Accessories: See individual descriptions in “Shelving” paragraphs.

2.6 FINISHES

A. Colors: Selected from manufacturer’s standard available colors

B. Paint Finish: Provide factory applied electrostatic powder coat paint. Meet or exceed specifications of the American Library Association.

PART 3 - EXECUTION

3.1 EXAMINATION

HDF-9

A. Examine floor surfaces with Installer present for compliance with requirements for installation tolerances and other conditions affecting performance of mobile storage units.

B. Verify that building structural system is adequate for installing mobile storage units at locations indicated on approved shop drawings.

1. The floor slabs are new construction consisting of two pours. The bidder shall coordinate with the Construction Manager the installation, proper spacing and depths of rails once the first pour is cured. The rails shall be prepared/protected for the second concrete pour so the rails are level with the finish floor.

2. Verify that intended installation locations of mobile storage units will not interfere with nor block established required exit paths or similar means of egress once units are installed.

C. Prepare written report, endorsed by Installer, listing conditions detrimental to proper performance of mobile storage units, once installed.

D. Proceed with installation only after unsatisfactory conditions have been corrected.

3.2 INSTALLATION

A. Rails:

1. Lay out rails using full length units to the maximum extent possible. Use cut lengths only at ends to attain total length required. Locate and position properly, following dimensions indicated on approved shop drawings.

Verify thickness of finished floor materials to be installed (by others) and install level 1/16 inch above finished floor surfaces.

2. Verify level, allowing for a minimum 1/4 inch of grout under high points.

Position and support rails so that no movement occurs during grouting.

3. Set rails in full grout bed, completely filling any voids entire length of all rails including rail connectors. Trim up sides flush with rails to ensure proper load transfer from rail to supporting floor. Using shims in lieu of full grouting is not permitted.

4. Installation Tolerances: Do not exceed levelness of installed rails listed below:

2. Maximum Variation from True Level Within Any Module: 3/32 inch.

3. Maximum Variation Between Adjacent (Parallel) Rails: 1/16 inch, perpendicular to rail direction.

4. Maximum Variation in Height: 1/32 inch, measured along any 10-foot rail length.

5. Verify rail position and level; anchor to structural floor system with anchor type and spacing indicated on approved shop drawings.

HDF-10

B. Shelving Units Installation

1. General: Follow layout and details shown on approved shop drawings and manufacturer's printed installation instructions. Position units level, plumb;

at proper location relative to adjoining units and related work.

2. Carriages:

a. Place movable carriages on rails. Ensure that all wheels track properly and centering wheels are properly seated on centering rails. Fasten multiple carriage units together to form single movable base where required.

b. Position fixed carriage units to align with movable units.

3. Shelving Units

a. Permanently fasten shelving units to fixed and movable carriages with vibration-proof fasteners.

b. Stabilize shelving units following manufacturer's written instructions.

Reinforce shelving units to withstand the stress of movement where required and specified.

3.3 FIELD QUALITY CONTROL

A. Verify shelving unit alignment and plumb after installation. Correct if required following manufacturer’s instructions.

B. Remove components which are chipped, scratched, or otherwise damaged and which do not match adjoining work. Replace with new matching units, installed as specified and in manner to eliminate evidence of replacement.

3.4 ADJUSTING

A. Adjust components and accessories to provide smoothly operating, visually acceptable installation.

3.5 CLEANING

A. Immediately upon completion of installation, clear components and surfaces.

Remove surplus materials, rubbish and debris resulting from installation upon completion of work and leave areas of installation in neat, clean condition.

3.6 DEMONSTRATION/TRAINING

A. Schedule and conduct demonstration of installed equipment and features with Owner's personnel.

B. Schedule and conduct maintenance training with Owner's maintenance personnel. Training session should include lecture and demonstration of all maintenance and repair procedures that end user personnel would normally perform.

3.7 PROTECTION

HDF-11

A. Protect system against damage during remainder of construction period. Advise Owner of additional protection needed to ensure that system will be without damage or deterioration at time of substantial completion.

END OF SECTION

HDF-12

ST. CLAIR SHORES POLICE DEPARTMENT

HDF-13

HDF-14

BF-HDF

HIGH DENSITY FILE SYTEMS

HIGH DENSITY FILE SYSTEMS, ST. CLAIR SHORES, MI - POLICE DEPARTMENT

BID FORM

July 29, 2025 – 10:30 AM

BID

High Density Filing System for Room 113 $_______________________________

High Density Filing System for Room 120 $_______________________________

High Density Filing System for Room 121 $_______________________________

Total for High Density Filing System for Rooms, 113, 120 & 121

Amount:

Written in words

Name of Bidder:

Title of Signer:

Signature:

Dated and signed this _______day of , 2025

Business Name and Address of Bidder:

Cell Phone Number: Email Address _______

Contract

C-1

PLACE: City of St. Clair Shores

DATE: AUGUST __, 2025

PROJECT: ST. CLAIR SHORES POLICE DEPART. HIGH DENSITY FILE SYSTEMS

The Proposal of ______________________(hereinafter called “Bidder”) to the City of St.

Clair Shores, Macomb County, Michigan (hereinafter called “Owner”).

The Bidder, in compliance with the Advertisement for ST. CLAIR SHORES POLICE DEPARTMENT HIGH DENSITY FILE SYSTEMS, having inspected the premises and examined the specifications for the proposed work, and being familiar with all of the conditions surrounding the project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies in accordance with the Contract Documents, of which this proposal is part.

The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion undertaking or agreement with any bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in anyway or manner whatsoever.

The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America. The Bidder confirms that his/her company has received Social Security numbers from all employees and have confirmed to the best of his/her legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

The Bidder hereby agrees to commence work under this contract on or before the date to be specified in the written “Notice to Proceed” and to fully complete the entire Project in accordance with the completion dates and schedule as stipulated in the specifications.

The Bidder agrees to perform all the required work described in the specifications.

C-2

LEGAL STATUS OF BIDDER:

A Corporation duly organized and doing business under the laws of the State of

, for whom __, bearing the official title of , whose signature is affixed to this proposal is duly authorized to execute contracts.

A Partnership, all of the members of which with addresses are:

An Individual, whose signature is affixed to this Proposal

(The Bidder shall mark an “X” and fill out the appropriate form as necessary.)

The Bidder attaches hereto a certified check or cashier’s check in the sum of Dollars ($ ) or a bid bond in the amount of 5% as required in the Instruction to Bidders and Bidder agrees that in case he shall fail to fulfill his obligations under the foregoing proposal and contract, the Owner may determine that the undersigned has abandoned his rights and interests in such proposal and that the bid security accompanying his proposal has been forfeited to the Owner but otherwise, the bid security shall be returned to the Bidder upon the execution of such contract and the acceptance of his bonds and insurance coverage, or upon the rejection if his proposal.

The bidder hereby agrees that if the foregoing proposal shall be accepted by the Owner, he will, within ten (10) consecutive calendar days after receiving formal Notice of Award, enter into contract, in the appropriate form, to furnish the labor, materials, equipment, tools and construction equipment necessary for the full and complete execution of the work at ad for the price named in his proposal, and he will furnish to the Owner and to the State of Michigan, such surety for the faithful performance of such contract and for all labor expended thereon as shall be approved and accepted by the Owner.

C-3

CONTRACT

1. THIS AGREEMENT, made as of the day of August ____, 2025 by and between

City of St. Clair Shores, 27600 Jefferson Circle Drive, St. Clair Shores, Michigan, hereinafter called the OWNER, and, ____________ hereinafter called the

CONTRACTOR WITNESSETH, that whereas the OWNER intends to…