PCC - Dump Truck - Specifications.pdf

REQUEST FOR QUOTATION

ARFQ DCR2200000032

Dump Truck

1 | P a g e Revised 08/02/2021

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Homeland Security Division of Administrative Services is soliciting bids on behalf of the Pruntytown Correctional Center and Jail for a one-time purchase of 2004 or Newer Chevrolet Silverado 3500 Work Truck or Equal.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “A.B.S.” - means Anti-Lock Braking System.

2.2 “Agency” - means Agency of the Pruntytown Correctional Center and Jail.

2.3 “Contract Item” - means the list of items identified below and on the Pricing Page listed as Exhibit A.

2.4 “Pricing Page” - means schedule of prices, and totals contained in wvOasis or attached hereto as Exhibit A – Pricing Page and used to evaluate the Solicitation responses.

2.5 “Solicitation” - means the official notice of an opportunity to supply the State with goods or services that is published by the WV Division of Administrative Services.

3. MANDATORY REQUIREMENTS:

3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Item listed below for a one-time purchase and must meet or exceed the mandatory requirements as shown below.

3.1.1 Vehicle Type:

3.1.1.1 Vendor must provide a 2004 or Newer Chevrolet Silverado 3500 Work Truck or Equal.

3.1.1.1.1 Vendor must provide truck with dump style bed

3.1.1.2 Vendor must include all delivery costs associated with this purchase in their bid price per vehicle.

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3.1.2 Condition Specifications:

3.1.2.1 Vehicle shall be free from defects that may impair their operations, safety, and emissions.

3.1.2.2 Must have less than 80,000 Actual Miles

3.1.3 Chassis Specifications:

3.1.3.1 Must have 6.6L V8 OHV 32V TURBO Diesel Engine or

Equal

3.1.3.2 Must have 5-Speed Automatic Transmission

3.1.3.3 Must have 4 Wheel or All Wheel Drive

3.1.3.4 Must have a minimum of 12,000 lbs towing capacity

3.1.3.5 Must have a minimum of 300 horsepower engine

3.1.3.6 Must have a minimum of 360-foot pounds of torque

3.1.3.7 Must have Power Brakes

3.1.3.8 Must have Power Steering

3.1.3.9 Must have Adjustable Steering

3.1.3.10 Must have Front Air Dam

3.1.3.11 Must have Automatic Headlights

3.1.3.12 Must have Daytime Running Lights

3.1.3.13 Must have Interval Wiperssuccess

3.1.4 Safety Specifications:

3.1.4.1 Must have Air Bag

3.1.4.2 Must have Passenger Airbag Deactivation Switch

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3.1.4.3 Must have Anti-Lock Brake System

3.1.4.4 Must have Electronic Brakeforce Distribution

3.1.5 Body Specifications:

3.1.5.1 Must have Locking Fuel Tank Door

3.1.5.2 Curb weight must be a minimum of 5,500 lbs

3.1.5.3 Curb weight must be a maximum of 6,500 lbs

3.1.6 Cab Specifications:

3.1.6.1 Must have Tachometer

3.1.6.2 Must have Air Conditioning

3.1.6.3 Must have Climate Control

3.1.6.4 Must have Front Split Bench Seat

3.1.6.5 Must have AM/FM Stereo

3.1.7 Accessory Specifications:

3.1.7.1 Must include Pickup Truck Cargo Box Light

3.1.7.2 Must have Cargo Area Tiedowns

3.1.7.3 Must have Full Size Spare Tire

3.1.7.4 Spare tire and rim must be the same as the other tires and rims

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

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4.2 Pricing Page: Vendor should complete the Pricing Page by providing the unit cost on the attached pricing page and on wvOASIS. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. Vendor shall enter a price for the vehicle shipped Free on Board (FOB) to the destination. Vendor shall include all shipping costs associated with their pricing into the unit each price of the contract item.

NOTE: Vendor must identify “or Equal” Brand and model of equipment being submitted for bid with their submitted response. Vendor shall provide equipment brochures with their submitted response to the bid. This information will be required before award of the contract. Failure to submit brochures for an “or Equal” product may result in vendor’s bid being disqualified.

Any product or service not on the Agency provided Pricing Page will not be allowed. The State cannot accept alternate pricing pages, failure to use Exhibit A Cost Sheet could lead to disqualification of vendors bid.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items as soon as possible after receiving a purchase order or notice to proceed. Final cost shall include shipping charges, delivery charges. Contract Item must be delivered to:

Pruntytown Correctional Center and Jail 2006 Trap Springs Road

Grafton, WV 26354 (Taylor County)

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason.

Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under

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6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses.

If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition.

Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

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7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

8. MISCELLANEOUS:

8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _________________________________

Telephone Number: ________________________________

Fax Number: ______________________________________

Email Address: ____________________________________