PBX PORFP J00P6600001 - FA I.pdf

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services

Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number) J00P6600001

PORFP Type:

(Select one category from drop down list)

FP

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Hardware, Associated Peripherals and Software)

FA II (Manufacturer’s Extended Warranty and Maintenance

Services)

FA III (Time and Material Labor)

Manufacturer Name: NEC Corporation of America

Designated Small

Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA II & III Below

(See “PBX IV- Telecommunications Equipment and Services Master

Contract MBE Participation Worksheet”):

N/A

Minority Business Enterprise (VSBE) Goal for FA II & III Below

(See “PBX IV- Telecommunications Equipment and Services Master

Contract VSBE Participation Worksheet”):

N/A

PORFP Issue Date:

(mm/dd/yyyy)

11/17/2025 PROPOSAL DUE

DATE and TIME:

12/02/2025

2:00:00 PM EST

Place of Performance: Maryland Aviation Administration at BWI Marshall Airport

Special Instructions:

All questions and responses will be submitted in writing (e-mail) to the Agency Point of Contact (POC):

Phoebe Yost Purchasing & Materials Management Section pyost@bwiairport.com

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the https://doit.maryland.gov/contracts/Pages/PBXIVMC.aspx

001B0600162 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB) https://procurement.maryland.gov/emma-qrgs/ mailto:pyost@bwiairport.com https://doit.maryland.gov/contracts/Pages/PBXIVMC.aspx https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

Questions must be submitted in writing with the subject line, “Question for PORFP # J00P6600001, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow proposals/quotes provided in response to this

PORFP to be valid for at least 180 days after the set due date above.

6. The Master Contractor must include a screenshot or copy of the Manufacturer’s Quote with the bid. NOT the Manufacturers

Suggested Retail Price (MSRP)

7. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryA ffidavit.pdf

8. Equipment must be delivered to:

Maryland Aviation Administration

Materials Management Section

7005 Aviation Blvd

Glen Burnie, MD 21061

Security Requirements

(if applicable):

Prime contractor and all Subcontractors shall be BWI (Red)

Badged. Training required for all Red badge holders and

Authorized Signers is provided by MAA Security Division.

Invoicing Instructions:

Invoicing shall be made 30 days after work completed and accepted.

1. All invoices shall include the following information:

• Invoice Date

• Invoice Number

• Brief Description and amount due per line and total

• Issuing Purchase order number

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryAffidavit.pdf https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryAffidavit.pdf invoices shall be submitted no later than 30 days after receipt of product.

3. Send invoice to:

Maryland Aviation Administration email: maaacctpayable@bwiairport.com

Accounts Payable

P.O. Box 8789

BWI Airport, MD 21240-0766

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Aviation Administration (MAA)

Agency POC Name: Phoebe Yost Agency POC

Phone Number:

410-859-7666

Agency POC Email

Address:

pyost@bwiairport.com Agency POC

Fax:

Agency POC Mailing

Address:

Maryland Aviation Administration

PO Box 8766

BWI Airport, MD 21240-0766

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Weryonwon Gongar Agency On-site

Phone Number:

410 859-7239

Agency On-site Email

Address:

wgongar@bwiairport.com

Agency On-site

Fax:

410-859-7000

Agency On-site Address: Maryland Aviation Administration

MAC Building

7005 Aviation Blvd

Glen Burnie, MD 21061

Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required PBX IV- Telecommunications

Equipment and Model Number/s

Quantity

• Part Number: BE118734 (SCF-CP03-B)

• Part Number: Q24-FR000000138568 (CFAST-16GB

PROGRAMMED-SV95

• Part Number: Q24-FR000000138835 (GR/SR-

NODE(1.5U)-C)

Due Date for Delivery:

(mm/dd/yyyy)

FA II – Manufacturer’s Extended Warranty and Maintenance Services

(Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Maintenance Services

List deliverables mailto:jsands@bwiairport.com mailto:wgongar@bwiairport.com

FA III – Time and Material Labor

(Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

List Required Time and Material Labor List deliverables

Est. Work Start Date:

Est. Work End Date:

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

The evaluation criteria are based on:

1. Pricing

2. Delivery

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.