PB 22-5 Addendum 2.pdf

PB 22-5 Addendum No 2 March 29, 2022

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: Palm Beach International Airport

James L. Turnage Blvd. Bridge Repairs

PROJECT NUMBER: Department of Airports Project No. PB 22-5

ADDENDUM NUMBER 2

Date of Issue: March 29, 2022

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents.

Proposers, upon receiving addenda, shall insert same into the Proposal Documents.

It is required that this Addendum Number 2 be signed in the Acknowledgement of Receipt below and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Bidder

ADDENDUM NO. 2

This addendum includes the following:

1. Pre-Bid Conference

1.1. The Meeting Minutes and PowerPoint presentation for

the Pre-Bid Conference held on March 22, 2022 at 10:00 AM Local Time in the Department of Aviation’s main conference room are attached to this Addendum No. 2.

2. Project Manual

2.1. Instructions to Bidders, Section 11.3 DBE Goal, Page

IB 14:

REVISE the first sentence of Section 11.3 as follows:

“The Owner has established a DBE participation goal of 24.7 % for the base bid and any additive bids or alternates.”

3. Bidders’ Questions

3.1. Question: Will staging areas be provided on site?

Answer: Yes, See the Contractor’s Staging Area Exhibit, Figure 1 & 2 attached to this addendum No. 2.

3.2. Question: Will the contractor be allowed to perform

repairs on different bridge locations simultaneously?

Answer: Working simultaneously on different bridges will depend on the time of year, bridge locations, and potential impacts to normal operations. Proposal to work on different bridges simultaneously will be subject to review by the owner and is not guaranteed.

3.3. Question: Can the friction coating be applied during

the day shift or will it have to be done at night?

Answer: The Friction Coat will be applied on Bridges 3 & 8. Bridges 3 & 8 are not restricted to nighttime work only. Note that areas under repair must be secured from traffic and no traffic will be allowed on the work area until the friction coating is fully placed and cured.

3.4. Question: Are there any security access badge

requirements? If so, will this be provided by the owner or will the contractor have to include this cost in the bid? If it's the contractor’s responsibility, what would the cost be?

Answer: At this time, security access badges (PBIA ID Media) are not be required. If security access badges become a requirement at a later date, it will be conducted via Palm Beach County Facilities Development & Operations – Electronic Services and Security (ESS badge). These ESS badges will be provided by the owner and there is no cost to the contractor.

3.5. Question: Will the owner provide waste containers on

site or will this be the contractors responsibility?

Answer: Waste containers shall be the sole responsibility of the Contractor.

3.6. Question: Would you also clarify the DBE Goal, if

there is one, as the space to place the percentage goal has been left blank on Page IB 14 of 20 as show below:

Answer: The Instructions to Bidders Section 11.3 on page IB 14 has been revised per this Addendum No. 2 to clarify the DBE Goal for this Contract. The DBE Goal for this project is 24.7 percent as listed in the Invitation to Bid (INV-1 of 2) and now as also included in the Instructions to Bidders Section 11.3, page IB 14.

4. This Addendum includes the following attachments:

4.1. Pre-Bid Conference Meeting Minutes and PowerPoint

Presentation

4.2. Contractor’s Staging Area Exhibit – Figures 1 & 2

Note: The deadline for questions is March 29, 2022, seven (7) calendar days prior to the date for receipt of bids.

END OF ADDENDUM 2

AECOM

2090 Palm Beach Lakes Blvd Suite 600 West Palm Beach, FL 33409 www.aecom.com

561 684 3375 tel 561 689 8531 fax

Meeting Minutes

MEETING DATE: March 22, 2022

TIME: 10:00 AM

LOCATION: Palm Beach County Department of Airports (DOA) 846 Palm Beach International Airport West Palm Beach, FL 33406

MEETING PURPOSE:

Pre-Bid Conference

1. Introductions

a) George Santos began the meeting with a brief introduction to the Project and thanked everyone for their attendance. He then asked everyone in the room to introduce themselves and which company they represented (see attached sign-in sheet). Mr.

Santos turned the meeting over to the AECOM team. The AECOM team then introduced themselves and began the PowerPoint presentation of the Contract work

b) Owner Palm Beach County Department of Airports (DOA) Gary Sypek, Senior Deputy Director of Airports 846 Palm Beach International Airport West Palm Beach, Florida 33406 - 1470

c) Prime Consultant AECOM Technical Services, Inc.

2090 Palm Beach Lakes Blvd., Suite 600 West Palm Beach, Florida 33409

2. Scope of Work

a) AECOM presented the key construction items that will be performed as part of this contract. This list is not inclusive. For specific work locations, refer to the project plans and project manual:

• Project work areas:

• Bridges 1 and 2: are located as the inbound and outbound bridges from I-95. Cracks and spalls are typically found on the travel lanes and piers. A traffic control officer will be required during the closure of both bridges. Travel lanes will be reduced from 4 lanes to 2 lanes.

• Bridge 4: is the exit ramp from the short-term parking garage. Cracks and spalls are typically found as well as deteriorated deck expansion joints. The deck expansion joints will need to be inspected to determine the type of repair. This bridge will require

To Attendees Page 1 of 1

Subject:

James L. Turnage Blvd. Bridge Repairs

PB 22-5

From: Ronald Irrgang

Issue Date: March 28, 2022

Meeting Notes Summary March 22, 2022 nighttime closures from Sunday through Thursday from 2 AM to 6 AM. The short-term parking exit and entrance lanes will be closed during working hours.

• Bridge 5: is the exit ramp from the Terminal to James L. Turnage Blvd. Typical repairs include spalls, cracks, joint expansion inspection repair, cleaning and sealing joints on long pavement, repairs under deck lighting, and repairing joint seal at the column base. During phase 1A the travel lanes will be reduced from 3 to 1 lane.

During phase 1B, the travel lanes will be reduced from 3 to 2 lanes.

• Bridge 8: is the entrance ramp from James L. Turnage Blvd. to the Terminal. Typical repairs include spalls, cracks, expansion joints, and will include friction coating. There is a large void in the deck area (3.5’ long x 2.5’ wide). Refer to notes on the repair table sheet, specific to this repair. During phase 1A the travel lanes will be reduced from 3 to 2 lanes. During phase 1B, the travel lanes will be reduced from 3 to 1 lane.

Below the deck, the travel lanes will close one at a time.

• Bridge 3: is located at the arrival and departure Terminal entrances. Typical repairs include spalls, cracks, expansion joint repair, and miscellaneous items, including the repair of the friction coating. The existing friction coating is delaminating in areas exposed to the elements. A traffic control officer will be needed during the closure of this bridge. Two travel lanes may only be closed at a time.

• Bridge 10: is the entrance ramp to the short-term parking garage. Typical repairs include spalls, cracks, joint expansion repair, and joint deck cleaning. The work will also include cleaning and repairing the drainage grates. A lift will be required below the deck. During phases 1A and 1B, the angled parking will be closed, and during phase 1C, the premium parking entrance will be closed.

b) Repair Plans The project manager showed an example of typical bridge repair details, repair tables, and legends.

c) Additional Structural Information

• All bridge structures are to receive a class 5 finish coating, except for Bridge 10.

• Architectural panels on bridge 10 are only to be pressure cleaned.

• All structural work is to be performed per the FDOT Standard Specifications for Road and

Bridge Construction

3. Bid Requirements

a. Project Schedule and Liquidated Damages

AECOM presented the project schedule and liquidated damages for the Project.

The Total Contract time is 410 Calendars days from Notice to Proceed (NTP). The Contractor shall be substantially complete within 320 Calendar days from the beginning of the construction phase. Final Acceptance shall be achieved within 30 days of Substantial Completion.

Procurement 60 Calendar days $500 per Calendar day Construction to Substantial Completion

320 Calendar days $1,000 per Calendar day

Bridge 1 55 Calendar days $500 per Calendar day Bridge 2 55 Calendar days $500 per Calendar day Bridge 3 45 Calendar days $500 per Calendar day Bridge 4 28 Calendar days $500 per Calendar day Bridge 5 22 Calendar days $500 per Calendar day Bridge 8 55 Calendar days $500 per Calendar day Bridge 10 60 Calendar days $500 per Calendar day Final Acceptance 30 Calendar days $500 per Calendar day TOTAL CONTRACT TIME 410 Calendar days

b. Bid Procedures and Requirements

The Project Manual includes the Following Sections:

• Table of Contents

• Invitation to Bid

• Instruction to Bidders

• Bid Forms and Attachments

• Contract Documents

• Special Provisions

• General Provisions

• General Requirements

• Technical Specifications

c. Disadvantaged Business Enterprise (DBE) Bid Requirement

• The DOA presented the contract DBE Bid requirements.

• See attached PowerPoint slides. Additional questions regarding the DBE bid requirements should be submitted in writing to the DOA per the Bid Documents.

• The Minimum Goal for DBE Firms is 24.7%.

d. Prime Participation

• Prime Contractor shall self-perform a minimum of 25% of the total contract cost.

e. Bid Procedures and Requirements

• Bid Security requirements are located in Section 5.3 of the Instructions to Bidders.

• Construction Bond and Insurance Requirements are located in Section 8 of the Instruction to Bidders.

• Insurance Requirements are located under the General Provisions in Section GP 70-21

4. Bid Documents

Bid Documents May be Obtained By:

Downloading and Printing the Contractor Documents free of charge by visiting the County’s Vendor Self-Service Website:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

The Contractor should access the site daily to be aware of any new data added.

5. Submittal of Bids

a. Sealed Bids will be received until Tuesday, April 5, 2022, at 2:00 PM Local Time at:

Palm Beach County Department of Airports 846 Palm Beach International Airports West Palm Beach, Florida 33406

b. Bid Opening: Bids will be opened and publicly read immediately thereafter in the main conference room.

6. Addenda

a. All questions shall be addressed to:

Javier “Javi” Gämboa- Villamil, Airport Planner jgamboa@pbia.org

b. Bidders’ questions are due by March 29, 2022, by 5:00 PM Local Time

c. Last day an Addendum will be issued: April 2, 2022.

7. Questions

a. What is the Construction Cost Estimate?

i. The Construction Cost Estimate is $1.8 M

b. Can you work on more than one bridge at the same time?

i. Please submit this question in writing to the DOA.

c. Where is the designated staging area?

i. Please submit this question in writing to the DOA.

d. Does the friction coating need to be done at night?

i. Please submit this question in writing to the DOA.

e. Is there any restriction on the removal of the existing friction coat?

i. Please submit this question in writing to the DOA.

f. What are the badging requirements for this Project?

i. Please refer to the Contract Documents for Badging requirements. If changes to the badging requirements are made the DOA will publish badging requirements in an addendum.

Attachments:

1) Pre-Bid Conference Sign-In Sheet

2) Pre-Bid Conference PowerPoint Slides https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

2090 Palm Beach Lakes Blvd Suite 600

West Palm Beach, FL 33409

Palm Beach International Airport

James L. Turnage Blvd. Bridge Repairs

PB 22-5

PRE-BID CONFERENCE

10:00 AM

Owner / Prime Consultant

� Owner

Palm Beach County Department of Airports

Gary Sypek, Senior Deputy Director of Airports

846 Palm Beach International Airport

West Palm Beach, Florida 33406-1470

� Prime Consultant

AECOM

2090 Palm Beach Lakes Blvd., Suite 600

West Palm Beach, FL 33409

Project Requirements

Scope of Work � The work consists of repairing miscellaneous deficiencies on the James L. Turnage Blvd. Bridges at Palm Beach International Airport

� These repairs include cleaning, sealing, and repairing concrete joints, concrete spall and crack repair on the bridge superstructure and substructure and repairing miscellaneous appurtenances within the bridge structure.

� The project also consists of cleaning and refinishing the exterior bridge surfaces.

� Applying a friction surface coating on designated pavement surfaces on bridges 3 and 8.

Project Work Areas

� Bridge 1

� Bridge 2

� Bridge 3

� Bridge 4

� Bridge 5

� Bridge 8

� Bridge 10

BRIDGE LOCATIONS

Repair Plans

Typical Bridge Repair Details

Repair Tables

Bridges 1 & 2 Repairs

Crack & Spall Repairs

Bridges 1 & 2 MOT Make provision for a Traffic Control Officer for all Lane Closures.

Bridge 4 Repairs

Deteriorated Joint Material along the

Full Length of Joint

Bridge 4 MOT

Bridge 5 Repairs

Spall with Exposed Rebar

Deteriorated Joint Sealant

Bridge 5 MOT

Bridge 8 Repairs

Large Void in Deck: 3.5’ Long x 2.5’ Wide

Bridge 8 MOT

Bridge 3 Repairs

Existing Friction Course Peeling on Bridges 3 & 8

Bridge 3 MOT Make provision for a Traffic Control Officer for all Lane Closures.

Bridge 10 Repairs

Existing Drainage Grates are Broken and Clogged

Bridge 10 MOT

Additional Structural Information

� All Bridge Structures are to receive a Class 5 Finish coating

� Architectural panels on Bridge 10 are only to be pressure cleaned

� All Structural work is to be performed per FDOT Standard Specifications for Road and Bridge Construction

Project Schedule and Liquidated Damages

PHASE CALENDAR DAYS LIQUIDATED DAMAGES

Procurement 60 Calendar Days $500 per Calendar Day

Construction to Substantial Completion

320 Calendar Days $1,000 per Calendar Day

Bridge 1 55 Calendar Days $500 per Calendar Day

Bridge 2 55 Calendar Days $500 per Calendar Day

Bridge 3 45 Calendar Days $500 per Calendar Day

Bridge 4 28 Calendar Days $500 per Calendar Day

Bridge 5 22 Calendar Days $500 per Calendar Day

Bridge 8 55 Calendar Days $500 per Calendar Day

Bridge 10 60 Calendar Days $500 per Calendar Day

Final Acceptance 30 Calendar Days $500 per Calendar Day

TOTAL CONTRACT TIME 410 Calendar Days

Bid Procedures and Requirements

Project Manual

Table of Contents

� Invitation to Bid

� Instructions to Bidders

� Bid Forms and Attachments

� Contract Documents

� Special Provisions

� General Provisions

� General Requirements

� Technical Specifications

DBE Participation

� Minimum Goal for DBE Firms is 24.7%

� Prime Contractor shall self perform a minimum of 25% of Total Contract Cost

Prime Participation

DISADVANTAGED BUSINESS ENTERPRISE

BID REQUIREMENTS

DBE Schedules

Completed DBE Schedules must be submitted as a part of the bid response. Failure to complete the forms will result in the disqualification of your bid.

Schedule 1- List of Proposed DBE Firms

Schedule 2- Letter of Intent to Perform as a DBE

Schedule 3- Demonstration of Good Faith Efforts to Achieve DBE Goal (Note: This form has been substantially revised.)

Schedule 6- Bidder’s & Subcontractor’s Information

For this Project:

Base Bid with a 24.7% goal

Common Mistakes

The amounts listed in Schedule 1 for each DBE Firm must be supported by the price included on Schedule 2 in order to be counted toward attainment of the DBE goal. Schedule 2 must be signed by the DBE firm.

Firms must be certified by the Unified Certification Program for the State of Florida as a “DBE”. Information regarding DBE certification status may be found through the Florida Department of Transportation Equal Opportunity Office’s website at:

http://www3b.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/;

or by contacting the Palm Beach County Department of Airports’ DBE Office at (561) 471-7403.

Certification as a SBE/MWBE or by any other program SHALL NOT count toward achievement of the DBE goal.

Verifying DBE Certification Status

Although a DBE firm may perform work in categories for which it is not certified, only work to be performed in the DBE’s certified categories will be counted toward attainment of the DBE goal.

DBE firms are certified for certain categories of work in accordance with the North American Industry Classification System (NAICS). Information regarding NAICS can be found at:

http://www.census.gov/eos/www/naics/.

Materials and Supplies – Counting DBE Participation

DBE Manufacturer -100% of the cost of the materials or supplies may be counted.

DBE “Regular Dealer” – 60% of the cost of the materials or supplies may be counted.

Brokers – DBE participation is limited to the amount of the fees or commissions charged; provided that the fees are reasonable and the broker is performing a commercially useful function.

Good Faith Efforts - Generally

The bidder is required to demonstrate that it has made good faith efforts to achieve participation with DBE firms if the DBE goal is not achieved. Failure to demonstrate good faith efforts to achieve the DBE goal shall result in disqualification of your bid in the event that the DBE goal is not achieved.

Determinations of good faith efforts are intrinsically fact-specific and are made taking into consideration the evidence provided by each bidder as to its documented efforts.

Demonstration of good faith efforts include, but are not limited to, the actions identified in Schedule 3. Actions constituting evidence of good faith efforts are described in Appendix A to 49 CFR Part 26.

Schedule 3 Demonstration of Good Faith Efforts

Schedule 3 form has substantially changed and requires submission of additional information. Bidders should read the revised form carefully. In the event the DBE goal is not achieved, Schedule 3 must be completed in its entirety.

Complete required contact log, including the name of each DBE firm contacted, method of initial and follow up contact, dates of efforts and results of contact.

Include copies of backup documentation supporting your contact log.

Include method of solicitation for all subcontracting categories identified on Schedule 3 for DBE participation. Do not list categories where little or no efforts were made to obtain participation.

Schedule 3 Demonstration of Good Faith Efforts

Include copies of advertisements; however, advertising alone is not sufficient to satisfy good faith efforts.

List all quotes from DBE firms. If a non-DBE firm is selected over a DBE firm, the bidder is required to include the actual copies of the quotes submitted by the DBE firm and non-DBE firm. Failure to include the required quotes shall cause the bid to be nonresponsive.

Schedule 3 provides specific examples of actions that raise the question of whether the bidder has used good faith efforts and actions that may cause a bid to be found nonresponsive. This information may be used as a general guide; however, the list is not exhaustive or exclusive.

Examples of actions that do not constitute good faith efforts

Making mere pro forma efforts such as sending blanket e-mails with no documented follow up efforts.

Rejecting DBE firms as being unqualified without sound reasons.

Failing to make portions of the work available consistent with the available DBE firms.

Failing to negotiate in good faith with interested DBE firms.

Providing the Department with inaccurate or misleading information regarding good faith efforts.

Schedule 3 – Attachment 10 24.7% or greater DBE participation

If 24.7% or more DBE Participation is proposed:

(1) Check the top box;

(2) Enter the percentage

(3) Sign & Date

(4) There is no need to complete the remainder of the form.

Schedule 3 – Attachment 10 Less than 24.7% DBE participation

If less than 24.7% DBE Participation is proposed:

(1) Check the second box;

(2) Enter the percentage proposed

(3) Sign & Date

(4) The remainder of the form must be completed and demonstrate the Bidder’s good faith efforts to achieve at least 24.7% participation.

Questions

Additional questions regarding the DBE bid requirements should be submitted in writing to the Department in accordance with the Bid Documents.

Insurance Requirements � Bid Security requirements are located in Section 5.3 of

Instructions to Bidders.

� Construction Bond and Insurance Requirements are located in Section 8 of Instructions to Bidders.

� Insurance Requirements are located under General Provisions in Section GP 70-21.

Bid Documents

� Bid Documents May Be Obtained By:

Downloading and Printing the Contract Documents free of charge by visiting the County’s Vendor Self-Service Website:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

The Contractor should access the site on a daily basis to be aware of any new data that is added to the site.

Submittal of Bids

� Sealed Bids received until 2:00 PM Local Time, on Tuesday, April 5, 2022, at:

Palm Beach County Department of Airports

846 Palm Beach International Airports

West Palm Beach, Florida 33406

� Bid Opening: Bids will be opened and publicly read immediately thereafter in the main conference room.

Addenda

� Address all questions to:

Palm Beach County Department of Airports

Javier Gӓmboa-Villamil, Airport Planner

846 Palm Beach International Airport

West Palm Beach, Florida 33406-1470

561-471-7427 (fax) jgamboa@pbia.org

� Bidders Questions Due: March 29, 2022 5:00PM Local Time

� Last Addendum Due: April 2, 2022

Thank you

James L. Turnage Blvd. Bridge Repairs

PB 22-5

PRE-BID CONFERENCE

March 22, 2022

10:00 AM

Questions?

Figure 1 - PB 22-5 James L. Turnage Blvd. Bridge Repairs - Contractor's Staging Area

Figure 2 - Enlarged View of Contractor’s Staging Area

PERIMETER RD.

JAMES L. TURNAGE BLVD.

BELVEDERE RD.