PAYMENT METHOD (2).doc
DOC document 28 KB Posted
- Attached to
- Fire Suppression System
- Solicitation number
- RFQ - 17D - 11061000000000001255
- Issued by
- Kennebec County, Maine
About this file
This is a payment method document issued by the State of Maine for a Fire Suppression System procurement. The document outlines the state's payment options and requirements for vendors submitting bids to this solicitation. Bidders are required to confirm their ability to accept payment through various methods including check, Electronic Funds Transfer (EFT), and State of Maine procurement cards. The state emphasizes that vendors cannot impose surcharges on credit or debit card transactions in accordance with Maine Revised Statutes Annotated 9-A MRSA 8-303(2), which prohibits sellers from charging cardholders additional fees when electing to use credit or debit cards instead of cash or check payments.
The document advises vendors that interchange rates charged for accepting credit cards vary based on individual agreements with banking partners and are not standardized at three percent. The State of Maine notes that accepting procurement cards provides operational advantages to both the state and vendors through efficient payment processing and timely vendor compensation with reduced administrative burden. Vendors are instructed to check a box confirming their organization's ability to accept a State of Maine procurement card and to provide company name, address, signature, and date with their bid submission. The state reserves the right to award the contract to the lowest-priced, responsive and responsible bidder that meets all specifications, regardless of payment method considerations.
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Other files
| File | Type | Posted |
|---|---|---|
| Fire Suppression System specs.doc | DOC document | |
| Solicitation_terms.doc | DOC document |
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Text version
PAYMENT METHOD: The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases (text follows).
9-A MRSA §8-303 (2): A seller in a sales transaction may not impose a surcharge on a cardholder who elects to use a credit card or debit card in lieu of payment by cash, check or similar means.
Interchange rates that are charged to vendors who accept credit cards are not standardized at 3%. The rates depend on multiple factors involved with each individual vendor’s agreement with its banking partners. Given that this RFQ is for a competitive purchase, interested vendors should consider the implications of simply transferring fees directly to the State, and how that might have a negative impact on the vendor’s bid in reference to the bids of other vendors. The use of State Procurement Cards is advantageous to the State (and also to vendors). It creates a more efficient payment method that ensures vendors are paid in a timely manner, and it requires less administrative processing by the State. Also, as noted above, it does not mean that the State will automatically pay higher prices. The pricing of competitive purchases still depends on each interested vendor’s business practices.
Please check one of the following to confirm that your organization has the ability to accept a State of Maine procurement card for this purchase, should the State of Maine choose to do so: YES___ NO ____. Please fill out the below section and return with your bid submission.
Name of Company:
Address:
Signature: __________________________________________________________________
Date: ____________________________________________________________
(Please note: the State of Maine reserves the right to award to the lowest-priced, responsive/responsible bidder that meets specifications.)
File details come from the government source that posted it. Updated .