Pavillion_Siding_and_Fencing_Specs.pdf

Pavillion Siding and Park Fencing Replacements

Red Clay State Park 1140 Red Clay Park Road

Cleveland, Tennessee 37311

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to install Clear Creek siding and replace split rail fencing.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order and April 15, 2026, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active

BC-B sm, BC-B, or BC-C Tennessee Building Contractor license prior to submitting a bid.

Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional

Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing.

Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the Contractor by the Facilities Management

Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Pavillion:

a. The Contractor shall remove existing siding, trim, and gutters.

b. The Contractor shall remove all lattice and associated framing.

c. The Contractor shall remove old water fountain box to the right of the fireplace.

d. The Contractor shall remove exposed conduit on fireplace wall to be ran in wall with MC Cable.

e. The Contractor shall remove both exterior condensing units and all signage and retain for re-installation.

f. The Contractor shall remove the lights over each restroom door.

2) Park Fencing:

a. The Contractor shall remove split rail fencing at the Front Gate, South

Entrance and approximately 800-feet along the roadside between entrances.

New Work

1) Pavillion:

a. The Contractor shall re-install switches for lights and fans to match original locations and cut into wall. Junction boxes shall be relocated where they will not be cut into new siding.

b. The Contractor shall install blocking to re-hang units for restrooms.

c. The Contractor shall install new fiberglass reinforced concrete siding and trim to manufacturer specifications.

d. The Contractor shall install new LP Smartside Engineered Treated Composite fascia boards.

e. The Contractor shall wrap all support posts with LP Smartside to create the appearance of solid columns. Bolt caps shall be placed over the exposed bolts and post skirts shall be constructed from 1x6 PVC boards. The top side of the boards shall be beveled at least 30 degrees to shed water.

f. The Contractor shall install a new handrail in front of each restroom door to match the walkway of the Visitor Center. The posts shall be treated 6x6 and utilize three concealed post bases per side. The height shall match the stone bases and leave a minimum of 4-inches under the lower support for cleaning/maintenance.

g. The Contractor shall paint columns, support beams, fascia, and doors with two coats of “Park Brown” and the shelter ceiling with “Touch of Sand” paint.

h. The Contractor shall install new gutters, gutter guards and downspouts.

i. The Contractor shall install new pendant mount canopy lights over each restroom door.

2) Park Fencing:

a. The Contractor shall provide and install new lodge pole post and rail

(Langford style) fencing at the Park Front Entrance, South Entrance and 800-feet along Red Clay Road, Southwest towards South E ntrance to match existing layouts.

Approved Brands and Specifics (or Pre-approved Equal) Item Approved Brand or

Pre-Approved Equal Specific Requirements

Concrete Timber Siding

ClearCreek, Everlog Fiberglass reinforced concrete siding with Lifetime Warranty (Homestead color- Timber shape with chinking)

Fascia, Column Wrap

LP Smartside Engineered Treated Composite with 50 Year Warranty

Post Bases Simpson Strong-Tie CPTZ ZMAX Galvanized Concealed Post Base for 6x6 Nominal Lumber

Exterior Finish Sherwin Williams, PPG

Exterior Acrylic Latex with Lifetime Limited Warranty

Canopy Light Halco Lighting Technologies

150-Watt Equivalent Integrated LED Bronze Water Resistant IP65 Canopy Light 3000/4000/5000K 39900

Fencing Langfence, JW Lumber

Lodge Pole Posts (2 hole) and Rails

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one year from date of final inspection. Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) The Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the Contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this Contract in a timely or proper manner, or if the Contractor materially violates any terms of this Contract, the State shall have the right to immediately terminate the Contract and withhold payments in excess of compensation for completed services or provided goods. Notwithstanding the above, the Contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this Contract in whole or in part or the use of subcontractors in fulfilling the

Contractor's obligations under this Contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. The Contractor shall have insurance as shall protect the Contractor from claims which may arise out of or result from the Contractor’s operations under the Contract and for which the Contractor may be held legally liable, whether such operations be by the

Contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Deborah Quist, 160 State Circle, Rocky Top, TN 37769, 865-606-0785, deborah.g.smith@tn.gov.

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Chad Young, 865-606-1551, chad.young@tn.gov

Project Manager: Chris Mayeaux, 865-340-3287, chris.mayeaux@tn.gov mailto:deborah.g.smith@tn.gov mailto:chad.young@tn.gov mailto:chris.mayeaux@tn.gov