Patriotic_Holiday_Lighting_for_July_4th_at_Doral_Central_Park_(Purchase_Under_$50,000).pdf

QQ 2026-03 Page 1

REQUEST FOR QUOTATION

City of Doral, Florida

The premier City to live, work, invest, learn & play

QQ 2026-03

DATE: THURSDAY, APRIL 23, 2026

Procurement and Asset Management Department Doral Government Center 8401 NW 53rd Terrace Doral Florida 33166

QUOTE DUE DATE: MONDAY, MAY 4, 2026 AT

8:30 AM, EST

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofdoral

Release Project Date April 23, 2026

Question Submission Deadline April 29, 2026, 12:00pm

Question Response Deadline May 4, 2026, 12:00am

Response Submission Deadline May 4, 2026, 8:30am

1. INTRODUCTION

1.1. 1.1. Summary

We are currently seeking vendors for our Independence Day Celebration event at Doral Central Park.

The event will take place on Saturday, July 4, and we are looking for proposals for patriotic lighting and décor enhancements throughout the park, including the main entrance, park pavilions, amphitheater area, and VIP areas.

Lighting and décor should be installed and illuminated beginning in early June, approximately 3 to 4 weeks prior to July 4. Removal of decor shall begin on or after July 5th.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

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For this proposal, we are looking for patriotic themed lighting elements. Due to limited electrical outlets throughout the park, solar powered and battery operated lighting options are preferred where feasible. Please include the estimated power and voltage requirements, battery life, and whether batteries would need to be replaced or recharged during the 3 to 4 week display period for each proposed section and lighting element.

2. SCOPE OF WORK

1.2. 2.1. Delivery Address

3005 NW 92 Ave. Doral, FL 33172.

Freight terms are F.O.B. destination, freight prepared by Seller unless otherwise agreed upon in advance and will be stated on the Purchase Order. Collect shipments will not be accepted.

1.3. 2.2. Specifications

For this proposal, we are looking for patriotic themed lighting elements. Due to limited electrical outlets throughout the park, solar powered and battery operated lighting options are preferred where feasible. Please include the estimated power and voltage requirements, battery life, and whether batteries would need to be replaced or recharged during the 3 to 4 week display period for each proposed section and lighting element.

Please include the following areas in your proposal:

• Main Entrance

• 11 Park Pavilions

• Amphitheater Palm Trees

• VIP Area 1

• VIP Area 2

• Community Center Building (Back)

3. MINIMUM INSURANCE REQUIREMENTS

1.4. 3.1. Commercial General Liability

Limits of Liability Bodily Injury & Property Damage Liability

Each Occurrence Policy Aggregate Personal & Advertising Injury Products & Completed Operations

$1,000,000 $2,000,000 $1,000,000 $2,000,000

Endorsements Required City of Doral listed as an additional insured

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1.5. 3.2. Business Automobile Liability

Limits of Liability Bodily Injury & Property Damage Liability Combined Single Limit Any Auto/Owned Autos or Scheduled Autos Including Hired and Non-Owned Autos

Any One Accident $1,000,000

Endorsements Required City of Doral listed as an additional insured

1.6. 3.3. Workers Compensation

Statutory- State of Florida

Employer’s Liability

Limits of Liability

Bodily Injury Caused by an Accident, Each Accident Bodily Injury Caused by Disease, Each Employee Bodily Injury Caused by Disease, Policy Limit

$1,000,000 $1,000,000 $1,000,000

Workers Compensation insurance must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.

4. PRICING PROPOSAL

In submitting a Quotation, the Supplier acknowledges and agrees that the Quotation shall:

A. detail the fixed and firm price of the Goods and/or Services;

B. specify a realistic lead time;

C. include a full description, part number and brand name where these differ to what is shown on the City's request;

D. does not include Federal Excise and State of Florida sales tax;

E. If pricing is in accordance with another government agency's contract, State term contract, or

Cooperative contract, that information shall be provided with its submission to include tabulations, agreements and any other applicable documentation.

F. be prepared to fulfill according to the delivery terms specified in the Quick Quote.

G. Freight terms are F.O.B. destination, freight prepared by Seller unless otherwise agreed upon in advance and will be stated on the Purchase Order. Collect shipments will not be accepted.

The City will accept a Quotation by issuing a Purchase Order to the Supplier. No Quotation shall be deemed accepted by the City unless a Purchase Order has been issued to the Supplier.

Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

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If the vendor is awarded a Purchase Order (Contract) under this request, the price(s) quoted shall remain fixed and firm during the term of this Contract and/or delivery and acceptance of goods.

MAIN ENTRANCE

Decorate eight (8) Bismark Palms and add decorative items throughout the area, such as LED stars or any other patriotic decorative elements that enhance the view of the entrance area.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Eight (8) Bismarck Palms with trunks wrapped in Christmas lights

(3 trees red, 2 in blue and 3 in white twinkle lights)

8 Each

2 Eight (8) Bismarck Palms with bright up-lighting (3 in red, 2 in blue and 3 in white lights)

8 Each

3 Minimum of 24 decorative items throughout the area (LED stars, USA in LED, or any other patriotic decorative elements that can enhance the view of the area)

24 Each

TOTAL

PARK PAVILIONS

Decorate eleven (11) pavilions along the roofline with red, white, and blue C7 LED bulbs Pavilion sizes and perimeters are as follows: Five (5) 20' x 20' pavilions, 80 linear feet each Five (5) 20' x 40' pavilions, 120 linear feet each One (1) 34' x 44' pavilion, 156 linear feet Total estimated roofline perimeter: 1,156 linear feet Each pavilion must include LED star cluster décor or other decorative lighting elements for each pavilion. Please provide the description and cost per decorative item. Electricity is available at each pavilion for connection.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Five (5) 20' x 20' pavilions, 80 linear feet each

5 Each

2 Five (5) 20' x 40' pavilions, 120 linear feet each

5 Each

3 One (1) 34' x 44' pavilion, 156 linear feet

1 Each

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Line Item Description Quantity Unit of

Measure

Unit Cost Total

4 LED star cluster décor or other decorative lighting elements for each pavilion. Please provide the description and cost per decorative item.

11 Each

AMPHITHEATER AREA

Decorate 5 palm trees on each side of the amphitheater with bright up lights in red, white and blue.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Decorate ten (10) palm trees with bright up lights (4 red, 2 white and 4 blue)

10 Each

VIP AREAS

Decorate two sections of the VIP area with up lights and bistro lights.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Thirteen (13) RGB up-lights to cast an alternating red, white, and blue glow on the back row of trees in the VIP area

13 Each

2 Bistro lighting on the back of the

VIP area (approximate area space is 50' wide x75' long)

1 Linear foot

3 Eight (8) Battery-operated LED up-lights placed only for the day of the event

8 Each

COMMUNITY CENTER BUILDING FACADE

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Decorate the building facade with clusters of bright up-lights in red, white and blue. The back façade of the Community Center building is approximately 200 ft wide and 34 ft tall

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Lighting of the building facade with strong up-lighting design with distinct and equally sized sections of bright red, white, and blue light spanning the building's entire length

1 Whole

Section

2 Elements to highlight two (2) large American flags, approximately 30' x 15'

2 Each

5. VENDOR QUESTIONNAIRE

1.7. 1. Certification* I certify that this quote submission is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quote for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this request and certify that I am authorized to act on behalf of the bidder/contractor/supplier.

☐ Please confirm

*Response required

1.8. 2. Certificate of Insurance

1.9. 3. Proposed Lead Time for Placed Orders* How long would the order take to complete from PO issuance?

*Response required