passaic RFQ-27-004_Engineers_Architects_Land_Surveyors_Planners_145317.pdf

REQUEST FOR QUALIFICATIONS

for

Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course

Architects/Designers, and Environmental and Safety/Engineering Consultants

RFQ-27-004

Contract Period: January 1, 2027 through December 31, 2027

PASSAIC COUNTY BOARD OF COUNTY COMMISSIONERS

Cassandra “Sandi” Lazzara, Director Orlando Cruz, Deputy Director

Rodney A. De Vore Bruce James

Michael Ramaglia Christina Schratz Nicholas Veliky

Sherry Arvanitakis, QPA

Purchasing Agent County of Passaic

Passaic County Procurement Center 495 River Street

Paterson, New Jersey 07524 Phone: (973) 247-3300 Fax: (973) 742-8295

COUNTY OF PASSAIC Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Etc.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

Table of Contents Qualification Document Checklist I. Introduction II. Experience of Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants III. Contact Information of Respondents IV. General Guidelines for Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants V. Evaluation Criteria VI. Qualification of Professional Services Pursuant to N.J.S.A. 40A:11-5, et seq VII. Fair and Open Process Pursuant to N.J.S.A. 19:44A-20.7 VIII. County Set-Aside Program IX. Procedures for Submitting Professional Qualifications X. New Jersey Business Registration Certificate XI. Prompt Payment XII. Insurance Requirements XIII. State and Federal Taxes XIV. Document Retention XV. Discrimination in Employment XVI. Equal Opportunity for Individuals with Disabilities XVII. Requests for Information XVIII. Definitions XIX. Conditions Applicable to RFQ XX. Rights of the County of Passaic XXI. Addenda or Amendments to RFQ XXII. Cost of Preparation XXIII. Format

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

STATEMENT OF OWNERSHIP

CERTIFICATION

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR

BELARUS

NON-COLLUSION AFFIDAVIT

MBE/WBE PROGRAM CERTIFICATION FORM

FORM W-9, DEPARTMENT OF THE TREASURER INTERNAL REVENUE SERVICE

SAMPLE NEW JERSEY BUSINESS REGISTRATION CERTIFICATE

APPENDIX A - MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE

SET-ASIDE AND JOINT VENTURE PROGRAM FOR THE COUNTY OF PASSAIC

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

Qualification Document Checklist

Required with Bid Response

A. FAILURE TO SUBMIT ANY OF THESE ITEMS AT THE TIME OF BID

OPENING IS MANDATORY CAUSE FOR REJECTION OF QUALIFICATION

☒ Acknowledgment of Receipt of Addenda, N.J.S.A. 40A:11-23.2 (e) __________________ ☒ Statement of Ownership, N.J.S.A. 52:25-24.2 __________________ ☒ Certification (Internal) __________________

B. MANDATORY ITEM(S), REQUIRED TO BE SUBMITTED TO THE

COUNTY PRIOR TO THE CONTRACT BEING EXECUTED

☒ Disclosure of Investment Activities in Iran, N.J.S.A. 52:32-57 P.L. 2012, c. 25 __________________

☒ Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, N.J.S.A. 52:32-60.1, et seq. P.L. 2022, c.3 __________________

☒ Non-Collusion Affidavit, N.J.S.A 52:34-15 __________________ ☒ MBE/WBE Program Certification Form (if applicable), Resolution No. R20210933 __________________ ☒ 2024 Form W-9, Department of the Treasurer Internal Revenue

Service (Internal) __________________ ☒ Business Registration Certificate, N.J.S.A. 52:32-44 __________________

Name of Bidder (i.e. Company Name) (Please Print):

Signature of Authorized Representative:

Name (Please Print):

Title (Please Print): Date:

*All documents required for the bid submission and prior to the execution of Agreement to the winning bidder are appended hereto and labeled accordingly. If any of the documents stated herein are missing, please contact the Passaic County Purchasing Agent immediately.

NOTE: BID DOCUMENT RETURN ENVELOPES MUST CLEARLY IDENTIFY THE NAME

AND ADDRESS OF THE BIDDER, BID NAME, BID NUMBER, AND BID OPENING DATE ON

THE EXTERIOR OF THE COMMON CARRIER OR COMPANY MAILING ENVELOPE.

Initial each required entry and if required, submit the item

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

I. Introduction

The Passaic County Board of County Commissioners (the “Board”) is seeking qualified engineers, architects, land surveyors, planners, landscape architects, golf course architects/designers, and environmental and safety/engineering consultants to undertake projects for the County. Applicants awarded matters pursuant to this qualification shall report to the Office of County Engineer and comply with general guidelines established by same, and other instructions given. Matters shall be assigned on an as needed basis upon adoption of a resolution by the Board.

II. Experience of Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf

Course Architects/Designers, and Environmental and Safety/Engineering Consultants

At a minimum, all Respondents must provide the following qualification criteria:

a. Possess a State of New Jersey license in either engineering, architecture, surveying, planning, site remediation and/or landscape architecture;

b. Have a minimum of five (5) years’ experience in the public sector;

c. Possess demonstratable ability to work with, receive approvals from and manage grants from various Local, State & Federal agencies and regulations, including NJDOT, NJDEP, HEPSCD, ACOE, DCA, NJTPA, FHWA, Utilities, etc.

III. Contact Information of Respondents

All Respondents are required to provide the following contact information: (a) Name of firm; (b) Name of contract person for the firm; (c) Address of firm; and (d) Telephone, fax, and email for contract person for the firm.

All Respondents are required to provide the following contact information:

(a) Name of firm

(b) Name of contract person for the firm;

(c) Address of firm; and

(d) Telephone, fax, and email for contract person for the firm.

IV. General Guidelines for Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants

The Board is committed to obtaining the best engineering, architectural, surveying, planning, site remediation, golf course architects/designers, and/or landscape architectural professional services necessary to carryout project initiatives and other matters requiring said professional services. Additionally, the Board is committed to taking all reasonable steps to control related costs.

Consequently, the Passaic County Engineer hereby establishes the following qualification submission guidelines for engineers, architects, land surveyors, planners, landscape architects, golf course architects/designers and environmental and safety/engineering consultants handling professional services for the County:

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

The Respondent shall submit the following Professional Services Information/Documentation:

1. Respondent shall submit a description of its overall experience in providing the type of services sought in the RFQ. At a minimum, the following information on past experiences should be included as appropriate to the RFQ:

a. Description of services and scope of work completed by Respondent.

b. Name, address, and contact information of at least three (3) references.

c. Explanation of relevance of the experience to the RFQ.

2. Written description of the services that Respondent would perform directly.

3. Describe those portions of the Respondent’s services, if any, that are sub-contracted out.

Identify all subcontractors the Respondent anticipates using in connection with this project.

4. Provide copies of resumes of key employees.

5. Provide a narrative statement of the Respondent’s understanding of the County’s needs and goals.

6. List all immediate relatives of Principal(s) of Respondent who are County employees or elected official of the County. For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.

a. Provide a Qualification Statement listing Respondent’s overall experience, and technical and professional capabilities to perform the specific skills and services in the categories selected;

b. Provide an executive summary, not to exceed a total of three pages, stating each category

Respondent wishes to be considered for in the Qualification Statement.

Categories

1. Bridge Inspection, Replacement and Rehabilitation

2. Roadway and Intersection Improvements

3. Drainage Improvements & Stormwater Management

4. Civil/Site Engineering

5. Construction Inspection & Project Management

6. Structural Engineering

7. Traffic Engineering and Safety

8. Dam Inspection, Rehabilitation and Replacement

9. Geotechnical Engineering

10. Environmental Engineering

11. Asbestos Remediation

12. Architectural Services

13. Public Building Design & Rehabilitation

14. Land Surveying

15. Geographic Information Systems

16. Landscape Architectural, Open Space & Park Improvements

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

17. Planning

18. Facilities Engineering (list specialty – Mechanical, Electrical, Plumbing, etc.)

19. Golf Course Architects / Designer

20. Grant Management

21. Other (list specialties)

Compliance with the guidelines as set forth herein is mandatory. Any Respondent failing to abide by these times risks invoices being denied.

The Qualification Statements will be reviewed to determine if the Respondent has met the minimum professional, administrative, and financial criteria described in this RFQ. Based upon the totality of the information about the reputation and experience of each Respondent, the County of Passaic will (in its sole judgement) determine which Respondents are qualified (to perform the contemplated services).

Each Respondent that meets the requirement of the RFQ (in the sole judgement of the County) will be designated as a Qualified Respondent and may be given the opportunity to submit a detailed Proposal in response to subsequent RFQs or Request for Proposal issued by the County of Passaic.

All Qualification Statements will be made available to the public at the appropriate time, as determined by the County of Passaic (in the exercise of its sole discretion and in accordance with the law).

Responses to this RFQ are the property of the County of Passaic and will be “public records”. Responses that are labelled “confidential”, or that contain information identified as “confidential”, will not be acceptable for consideration by the County of Passaic.

V. Evaluation Criteria

The County’s objectives in requesting professional qualifications are to select a firm that can provide high quality and effective representation. The County will only qualify Respondents that complied with the terms and conditions as set forth herein, and further based upon the Respondent’s: (a) experience and reputation in the field; (b) knowledge of the County and the subject matter addressed; (c) available to accommodate the required meetings of the County; and (d) other factors to be demonstrated in the best interest of the County.

VI. Qualification of Professional Services Pursuant to N.J.S.A. 40A:11-5, et seq.

The County is qualifying respondents for the professional services of Engineers, Architects, Land

Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants pursuant to N.J.S.A. 40A:11-5(1)(a)(i). The qualification by the Board is not an award of contract.

VII. Fair and Open Process Pursuant to N.J.S.A. 19:44A-20.7

Pursuant to N.J.S.A. 19:44A-20.7, the request for qualifications for professional services is a fair and open process. Specifically, the qualification is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded.

VIII. County Set-Aside Program

On October 26, 2021, the Board of County Commissioners of the County of Passaic passed Resolution No. R20210933 establishing the Minority Business Enterprise and Women Business

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

Enterprise Set-Aside and Joint Venture procurement program in the County. The Set Aside Program was established to promote economic inclusion, and to ensure that the County’s procurement practices promote equal opportunities to compete for all willing and able businesses, the County has established goals to ensure that funds spent by the County promote local minority business entities and women business entities.

For calendar year 2022, the Set Aside Program’s goals for professional services are as follows:

(1) ten percent (10%) of total average “spend” on contracts for professional services awarded to WBEs and with a goal to twenty percent (20%) by 2024 by way of set-asides; and (2) ten percent (10%) of total average “spend” on contracts for professional services awarded to MBEs and with a goal to twenty percent (20%) by 2024 by way of set-asides. If your business is a qualified WBE and/or MBE, please complete the MBE/WBE Program Certification Form enclosed herewith. If a bidder is not a certified minority business enterprise or women business enterprise, please check the box at the top of the form marked ‘not applicable’.

IX. Procedures for Submitting Professional Qualifications

Respondent shall submit the request for qualification either in person prior to the hour designated herein via regular mail, overnight delivery, or hand delivery to the following address:

County of Passaic – Division of Purchasing Passaic County Procurement Center 495 River Street, 2nd Floor Paterson, New Jersey 07524

Qualifications delivered by regular mail, overnight delivery, or hand delivered prior to the date and time as set forth herein shall be inserted in a sealed envelope provided by the County. The name and address of the bidder is to be written on the outside of the envelope.

Any Respondent who has mailed, overnight delivered, or hand delivered a bid to the County of Passaic Division of Purchasing may attend the bid opening for the reading of bids. However, the County is not responsible for any bid that is not received at the time of the bid opening.

By typing your signature on the County bid document, you are doing so with the intent to sign your bid submission and consent to the terms of the County’s bid specifications pursuant to the Uniformed Electronic Transaction Act.

Respondent must submit all required documentation as stated herein, including all of the items listed on the Qualification Document Checklist. Please take note of the following:

1. A respondent’s bid proposal shall not be considered responsive if submitted with any qualifying conditions or provisions.

2. The Statement of Ownership enclosed hereto and required under N.J.S.A. 52:25-24.2 must set forth the names and addresses of all stockholders in the corporation who own ten percent (10%) or more of its stock of any class, or any individual partners in a partnership who own a ten percent (10%) or greater interest therein.

3. If any discrepancies or omissions appear in the RFQ, the bidder shall notify the Purchasing Agent in writing of any such discrepancy or omission.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

X. New Jersey Business Registration Certificate

Prior to the award of contract, the Respondent shall provide a current Business Registration Certificate (hereafter “BRC”) pursuant to N.J.S.A. 52:32-44. A Business Registration Certificate is required for all Respondent. Under N.J.S.A. 52:32-44, the following requirements are imposed on Respondent that knowingly provide goods or perform services for the services required herein:

1. The Respondent shall obtain and provide the owner the BRC;

2. During the term of a contract with the County, the Respondent shall collect and remit to the

Director, New Jersey Division of Taxation, the use tax due pursuant to the N.J.S.A. 54:32B-1 et seq. on all taxable sales of tangible personal property delivered into the State.

Failure to submit the BRC with the Qualification is not a cause for rejection. However, the

County prefers the BRC be submitted with the response. If it is not provided prior to execution of a contract the Respondent.

A Respondent who fails to provide proof of business registration or provides false business registration information shall be liable to a penalty of twenty-five dollars ($25.00) for each day of violation, not to exceed fifty thousand dollars ($50,000), for each BRC not properly provided or maintained under a contract with the County.

A BRC is obtained from the New Jersey Division of Revenue and Enterprise Services.

Information on obtaining a BRC is available by visiting www.nj.gov/treasury/revenue/busregcert.shtml or by phone at (609) 292-2929.

XI. Prompt Payment.

All payments for work performed will be made by the County in compliance with N.J.S.A.

2A:30A-1, et seq.

XII. Insurance Requirements

The Respondent shall maintain insurance as set forth herein for the duration of any agreement with the County, including, but not limited to the following:

New Jersey Workers’ Compensation pursuant to N.J.S.A. 34:15-1, et seq.;

Generable Liability Insurance;

Property Damage Liability Insurance; and Business Automobile Liability Insurance Professional Legal Malpractice Insurance

The Respondent shall maintain a guarantee of such insurance in the following amounts:

Workers’ Compensation $100,000 to $300,000 General Liability Insurance $1,000,000 Property Damage Liability Insurance $500,000 Business Automobile Liability Insurance $250,000

The County of Passaic shall be named as an additional insured on the insurance policies required herein. The Respondent shall provide a certificate of insurance upon execution of a contract with the

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

County. The certificates of insurance shall expressly state that the insurers will notify the County of termination of coverage no less than thirty (30) days prior to termination. In the event that any of the insurance policies herein lapse, the Respondent shall notify the County of a lapse in coverage immediately.

In the event the Respondent shall cause his insurance coverage to lapse, the Respondent shall immediately notify the County of same. In addition, the insurance policy additional named insured provision naming the County as an additional insured on same shall contain language regarding the insurer to provide timely notification to the County about lapse in coverage.

The Respondent shall also agree to indemnify and hold harmless the County for all claims, cost and judgments arising out of the allegations of negligence, errors, omissions, or allegations otherwise sounding in tort while performing within the scope of an agreement with the County for professional services as stated herein.

XIII. State and Federal Taxes

Pursuant to N.J.S.A. 54:32B-9 and applicable federal law, the County of Passaic is exempt from sales and use tax and the federal excise tax for the purchase of fuel.

XIV. Document Retention

Pursuant to N.J.A.C. 17:44-2.2, the Respondent shall maintain all documentation related to products, transactions, or other services under this contract for a period of five (5) years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

XV. Discrimination in Employment

The terms and conditions as set forth in the New Jersey Civil Rights Act, N.J.S.A. 10:1, et seq.

are hereby made part of every contract entered into by the County of Passaic. Pursuant to N.J.S.A. 10:1, et seq., the Respondent agrees to the following conditions:

1. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under a contract with the County, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

2. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

3. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of fifty dollars ($50.00) for each person for each calendar

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

4. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

Pursuant to N.J.S.A. 10:5-32, no contract be awarded by the County, nor shall any moneys be paid thereunder to any contractor, subcontractor or business firm which has not agreed and guaranteed to afford equal opportunity in performance of the contract and, except with respect to affectional or sexual orientation, and gender identity or expression, in accordance with an affirmative action program approved by the New Jersey State Treasurer.

Respondents are required to comply with the requirements of P.L.1975, c.127. The terms and conditions as set forth in N.J.S.A. 10:5-33 are hereby made a part of every contract entered into by the County of Passaic, specifically, that, during the performance of the contract, the contractor agrees as follows:

1. The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause;

2. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex; and

3. The contractor or subcontractor where applicable, will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers’ representative of the contractor’s commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

Pursuant to N.J.S.A. 10:5-34, each Respondent is required to submit an Affirmative Action Plan to the New Jersey State Treasurer, as set forth in the law:

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

Each prospective bidder on a public works contract or contracts and each subcontract bidder to a prime contract bidder shall formulate and submit to the State Treasurer his or its affirmative action program of equal opportunity whereby he or it guarantees minorities employment in all employment categories; the submission shall be accompanied by a fee in an amount to be fixed by the State Treasurer. For the purposes of this section, equal employment opportunity but not affirmative action is required with respect to persons identified solely by their affectional or sexual orientation and gender identity or expression. The State Treasurer shall notify the bidder of approval or disapproval of his or its program within 60 days of its submission; failure of the State Treasurer to so act within 60 days shall constitute approval of the program. Any existing federally approved or sanctioned affirmative action program shall be approved by the State Treasurer.

No subcontract bidder who has less than five employees need comply with the provisions of this section.

XVI. Equal Opportunity for Individuals with Disabilities

All Respondents expressly agree to comply with the provisions of the American with Disabilities Act of 1990, 1990 Enacted S. 933, 101 Enacted S. 933, 104 Stat. 327, 101 P.L. 336, 1990 Enacted S. 933, 101 Enacted S. 933, and any amendments thereto, that established a clear and comprehensive prohibition of discrimination on the basis of disability. The rules and regulations promulgated under the American with Disabilities Act of 1990, and any amendments thereto, are hereby made a part of every contract entered into by the County of Passaic with the lowest responsible bidder.

In the event that the Respondent, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Americans with Disabilities Act of 1990, and any amendments thereto, during the performance of the contract, the Respondent shall indemnify, protect, and save the County, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, or whatever kind of nature arising out of claimed to arise out of an alleged violation.

XVII. Requests for Information

All requests for information made by a Respondent prior to the designated bid opening shall be made in writing to the following designated official:

Hashiah Brown, Principal Purchasing Agent

County of Passaic Purchasing Division Phone: (973) 247-3300 Email: Bids@passaiccountynj.org

Sherry Arvanitakis, QPA

Requests for information by a Respondent shall be shared with every Respondent who has picked up the Request for Qualifications with corresponding answers.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

XVIII. Definitions

As used herein the following words have the following definitions, unless the context indicates otherwise:

a. “Affiliate” means any entity that: (1) directly, indirectly, or constructively controls another entity; (2) is directly, indirectly, or constructively controlled by another entity; or

(3) is subject to the control of a common entity if it owns, directly or individually, more than fifty percent (50%) in the entity.

b. “Bid Opening” shall mean the time as designated herein when qualifications are due and shall be unsealed as set forth herein and in accordance with applicable law.

c. “Board” means the Passaic County Board of County Commissioners.

d. “Contracting Unit” shall mean the County of Passaic.

e. “County” means the County of Passaic.

f. “Purchase Order” means a document issued by the contracting agent authorizing a purchase transaction with a vendor to provide or perform goods or services to the contracting unit, which, when fulfilled in accordance with the terms and conditions of a request of a contracting agent and other provisions and procedures that may be established by the contracting unit, will result in payment by the contracting unit.

g. “Purchasing Agent” means the Passaic County Purchasing Agent.

h. “Qualification” means quality suitable for RFQ-27-004.

i. “Qualification Statement” means the response to the RFQ submitted by the Respondent.

j. “Respondent” means the entity submitting a qualification for Engineers, Architects, Land

Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants as set forth herein.

k. “RFQ” means request for qualifications of professional services pursuant to N.J.S.A.

40A:11-5, et seq.

XIX. Conditions Applicable to RFQ

Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and consents to the following conditions relative to the submission, review, and consideration of its Qualification Statement:

a. This document is an RFQ;

b. This document does not constitute a Request for Proposals (RFP);

c. This RFQ does not commit the County of Passaic to issue an RFP or to award a contract for the services contemplated by this RFQ;

d. All Qualification Statements shall become the property of the County of Passaic and will not be returned; and

e. Neither the County of Passaic, nor their respective staff, consultants, or advisors shall be liable for any claims or damages resulting from the solicitation or preparation of the Qualification Statement, nor will there be any reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement or for participating in this procurement process.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

XX. Rights of the County of Passaic

The County reserves, holds, and may exercise, at its sole discretion, the following rights and options with regard to this RFQ and the procurement process in accordance with the provisions of applicable law:

a. To determine that any Qualification Statement received complies or fails to comply with the terms of this RFQ;

b. To reject for any reason any and all responses and components thereof, and to eliminate any and all Respondents responding to this RFQ from further consideration for the services contemplated by this RFQ;

c. To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective Respondents who have received a copy of this RFQ;

d. To waive any technical non-conformance with the terms of this RFQ;

e. To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all prospective Respondent who have received a copy of this RFQ;

f. To conduct investigations of any or all of the Respondents, as the County of Passaic deems necessary or convenient, to clarify the information provided as part of the Qualification Statement and to request additional information to support the information included in any Qualification Statement;

g. To suspend or terminate the procurement process described in the RFQ at any time in its sole discretion. If terminated, the County of Passaic may determine to commence a new procurement process or exercise any other rights provided under applicable law without any obligation to the Respondents;

h. Pursuant to P.L. 2012c c.25, State and local contracts are not permitted with persons or entities engaging in certain investment activities in energy or finance sectors of Iran; and

i. The County of Passaic shall be under no obligation to complete all or any portion of the procurement process described in this RFQ.

XXI. Addenda or Amendments to RFQ

During the period approved for the preparation of the Qualification Statement, the County of Passaic may issue addenda, amendments, or answers to written inquiries. Those addenda will be noticed by the County and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued prior to the designated submission date.

XXII. Cost of Preparation

Each Qualification Statement and all information required to be submitted pursuant to the RFQ shall be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the County of Passaic, its staff or consultants, for reimbursement for the payment of costs or expenses incurred in the preparation of the Qualification Statement or other information required by the RFQ.

XXIII. Format

Responses should cover all information requested in this RFQ. Responses which in the judgement of the County fail to meet the requirement of the RFQ or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

LETTER OF INTENT1

Respondents Federal EIN:

Passaic County Board of County Commissioners [insert date] 401 Grand Street, Room 205 Paterson, NJ 07065-2853

Attn: Matthew P. Jordan , County Administrator

Re: [ insert title of RFQ]

Dear Mr. Jordan:

The undersigned, as Respondent, has submitted the attached Qualification Statement in response to a Request for Qualifications (RFQ), issued by the County of Passaic (“County”), dated [insert date], in connection with the services set forth above.

(Name of Respondent) HEREBY STATES:

1. The Qualification Statement contains accurate, factual, and complete information. We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated herein by reference) are accurate, factual, and complete to the best of our knowledge and belief and that the Qualification Statement is submitted in good faith upon express understanding that any false statement may result in the disqualification of the undersigned Respondent.

2. The undersigned Respondent is interested in being invited to respond to the County of Passaic’s request for Qualifications (RFQ). It is the intent of Respondent, to complete and submit a Qualification Statement for the provision of services set forth above and to enter into a contract for said services if selected and awarded a contract by the Passaic County Board of County Commissioners.

3. The undersigned Respondent agrees to participate in good faith in the procurement process as described in the RFQ and to adhere to the County of Passaic’s Procurement schedule.

4. The undersigned Respondent agrees to all costs incurred by it (them) in connection with the preparation and submission of the Qualification Statement in response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.

5. The undersigned Respondent hereby declares that the only persons participating in this Qualification Statement as Principals are named herein and that no person other than those herein mentioned has any participation in this Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating principals, but only if acceptable to the County of Passaic. The undersigned Respondent further declares that this Qualification Statement is made without connection with any other person, firm or parties who have submitted a Qualification Statement, except as expressly set forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.

1 To be typed on Respondent’s Letterhead. No modifications may be made to this letter.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

6. The undersigned Respondent acknowledges and agrees that the County of Passaic may modify, amend, suspend and/or terminate the procurement process (in its sole judgment). Under no circumstances shall the County of Passaic have any liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.

7. The undersigned Respondent acknowledges that any contract executed with respect to the provisions of the above referenced services must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required in order to comply with such applicable laws.

8. The undersigned Respondent acknowledges and agrees that it will be obligated to satisfy the requirements set forth herein at the time of submission of its Qualification Statement. The Respondent hereby states that (as of the date hereof) it has a reasonable expectation that it will be able to satisfy such criteria and requirements as of the date of its submittal.

Name of Respondent (Please Print):

Signature of Authorized Representative2:

Name (Please Print):

Title (Please Print): Date:

2 If a joint venture or other formal organization is submitting a Qualification Statement, each participant shall execute this Letter of Intent.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA

The undersigned Respondent hereby acknowledges receipt of the following addenda. If no addenda were issued, check the “No addenda were received” box.

This form must be returned with your bid response regardless of if addenda were issued.

Addenda Number Date

No addenda were received

Name of Respondent (i.e. Company Name) (Please Print):

*Signature is required only if an addendum was issued.

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

STATEMENT OF OWNERSHIP

All parts must be carefully reviewed and completed to the extent applicable.

Any material errors or omissions will result in the rejection of a bidder’s entire submission.

PART 1

(Part 1 must be completed by all bidders)

1) Full Legal/Corporate Name of Bidder: _____________________________________________

(hereafter, “Bidder”)

2) Bidder’s Entity Type (check one):

Corporation S Corporation Limited Liability Company Partnership Limited Partnership Limited Liability Partnership Sole Proprietorship Other: ____________________

3) Does any individual own a 10% or greater interest in the Bidder? (check one):

Yes No

4) Does any entity own a 10% or greater interest in the Bidder? (check one):

Yes

5) Does any individual or entity own a 10% or greater interest in an entity described in

Question 4 above? (check one):

Yes

Not Applicable

PART 2

(Part 2 must be completed if Bidder is a Corporation, S Corporation, or Limited Liability Company)

Date of Incorporation: ______________ Place of Incorporation: ______________________

Business Address: _____________________________________________________________

Business Telephone: _______________________ Business Fax: _______________________

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

PART 3A

(Part 3A must be completed if you answered “Yes” to Part 1, Question 3)

In accordance with N.J.S.A. 52:25-24.2, you must provide the legal names and addresses of all individuals holding a ten percent (10%) or greater interest in the Bidder (i.e., of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be).

Name: __________________________________________________________________ Address: __________________________________________________________________

(Attach additional sheets if necessary)

PART 3B

(Part 3B must be completed if you answered “Yes” to Part 1, Question 4)

In accordance with N.J.S.A. 52:25-24.2, you must provide the legal names and addresses of all entities holding a ten percent (10%) or greater interest in the Bidder (i.e., if any stockholder or partner or member holding a ten percent (10%) or greater interest in Bidder is itself a corporation or partnership or limited liability company).

Name: __________________________________________________________________

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

PART 3C

(Part 3C must be completed if you answered “Yes” to Part 1, Question 5)

In accordance with N.J.S.A. 52:25-24.2, you must provide the legal names and addresses of all individuals and entities holding a ten percent (10%) or greater interest in any entity listed in Part 3B hereinabove.

PART 4

(Part 4 is optional, and may be completed in lieu of Parts 3B and/or 3C with respect to any publicly traded entity that is a direct or indirect parent entity of the Bidder)

To comply with N.J.S.A. 52:25-24.2, a bidder with any direct or indirect parent entity which is publicly traded may submit:

1) The name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent; and

2) If there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest.

Any response to Part 4 must be provided through separately attached document(s) including all information, website links, and page numbers required by N.J.S.A. 52:25-24.2.

PART 5

(Part 5 must be completed and signed by an individual on behalf of the Bidder)

CERTIFICATION

I, the undersigned, certify that I am authorized to execute this certification on behalf of the Bidder, and that the foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the County of Passaic (“County”) is relying on the information contained herein, and that the Bidder is under a continuing obligation from the date of this certification through the completion of any contract(s) with the County to notify the County in writing of any changes to the information contained herein. I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification. If I do so, I will be subject to criminal prosecution under the law, and it will constitute a material breach permitting the County to declare any contract(s) resulting from this certification void and unenforceable.

Signature: __________________________________________________ Date: _______________ Name (please print): _________________________________________ Title: (please print): _________________________________________

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

CERTIFICATION

submits the following certification for the

Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, and Environmental and Safety/Engineering Consultants

RFQ-27-004

Contract Period: January 1, 2027 through December 31, 2027

To the Passaic County Board of County Commissioners:

The undersigned hereby declares that they have carefully examined the Request for Qualifications and that they will contract to carry out and complete the professional services requested pursuant the following declarations and conditions:

1. The qualification submitted contains accurate, factual, and complete information;

2. The Respondent is qualified and licensed to provide the services requested by the County;

3. The Respondent’s participation in the matters contemplated by RFQ-27-004 will not create any conflict of interest for the firm or any of its officers or employees;

4. The Respondent is an equal opportunity employer and does not discriminate against applications or employees on the basis of race, color, religion, sex, age, disability, national origin, or ancestry;

I certify that the foregoing statement made are true. I am aware that if any of the foregoing statements made by me are willfully false, I am subject to punishment.

Name of Respondent (i.e. Company Name) (Please Print):

Signature of Authorized Representative:

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Part 1: Certification

Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the New Jersey Treasury’s Chapter 25 list as a person or entity engaging in investment activities in Iran.

The Chapter 25 list is found on the State of New Jersey Division of Purchase and Property website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review the list prior to completing the certification below. Failure to complete the certification will render a bidder’s proposal non-responsive.

PLEASE CHECK THE APPROPRIATE BOX:

I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed herein nor any of the bidder’s parents, subsidiaries, or affiliates is listed on the New Jersey Department of Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25. I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

OR

I am unable to certify as above because the bidder and/or one of more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of Treasury’s Chapter 25 list. I will provide a detailed, accurate, and precise description of the activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines, and/or sanctions will be assessed as provided by law.

Part 2: Please provide further information related to investment activities in Iran.

Relationship to Name________________________________________ Bidder/Offeror _______________________________________

Description of Activities _____________________________________________________________________________

Duration of Engagement ________________________ Anticipated Cessation Date ___________________________

Bidder/Offeror Contact Name ________________________________ Contact Phone Number ______________________________

Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that Passaic County is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the County to notify the County in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with Passaic County, New Jersey and that the County at its option may declare any contract(s) resulting from this certification void and unenforceable.

Name of Bidder (i.e. Company Name) (Please Print):

Signature of Authorized Representative:

BOARD OF COUNTY COMMISSIONERS PROJECT RFQ-27-004

CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN

RUSSIA OR BELARUS

(Attach Additional Sheets if Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN,EIN, or FTIN

Vendor’s Name (i.e. Company Name) Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address

Definitions:

Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2)

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendor”) that seeks to enter into or renew a contract with a State agency, including a local government agency, for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here: https://sanctionssearch.ofac.treas.gov/.