Part 2 - ITB 26-111-PW Bid Specifications.pdf

Eugene Water & Electric Board 01 11 13 Summary of Work ITB # -1- Trail Bridge Power Plant Upgrades Fire Detection System

SECTION 01 11 13

SUMMARY OF WORK

PART 1 GENERAL

A. The work covered under this Contract will be performed at the Trail Bridge Powerhouse owned by the Eugene Water and Electric Board (the Owner), located in Linn County, Oregon, approximately 71 miles east of Eugene on the upper McKenzie River; accessible by State Highway 126 East.

B. There is a single generating unit named “Unit 1”. The generator is housed within a cylindrical steel enclosure containing the generator, generator air coolers, and exciter. The main purpose of this enclosure (generator air housing) is to protect equipment from the elements and is not designed for continuous occupancy.

PART 2 DESCRIPTION OF PROJECT SCOPE

2.1 SCOPE

This project will result in the installation and commissioning of a Fire Detection System (FDS) in the Trail Bridge Powerhouse (the “Trail Bridge Fire Detection System”), covering the specified zones.

2.2 CONTRACTOR’S SCOPE DESCRIPTION

A. The Contractor shall provide all labor, materials, design, procurement, installation, programming, calibration, testing, commissioning, and related services required to deliver a code-compliant, complete, and fully functional FDS for the Trail Bridge Powerhouse.

B. As part of the base bid, the Contractor shall provide a detailed design stamped by an Oregon-licensed Fire Protection Engineer. The Contractor shall specify, design, furnish, and deliver all alarms, interlocks, controls, communication equipment, instrumentation, and mounting hardware required for a complete and functional installation.

C. The FDS design shall interface with the existing Allen-Bradley ControlLogix unit control system and existing plant equipment. The Contractor shall be responsible for designing the full interface between the new FDS and the existing plant systems, including all required electrical and communication cabling, switches, routers, and other associated equipment necessary to meet the operational and performance requirements specified herein.

D. The Contractor shall furnish and install all required communication system equipment, and all control, power, and communication cabling between Contractor-supplied equipment and the Owner’s plant PLC. The Contractor shall pull wire to the Owner’s PLC control panel and leave a minimum 10-foot coil of cable for the Owner’s final termination.

E. The Contractor shall perform all programming, calibration, interfacing, communications setup, testing, and commissioning necessary to ensure that the new fire alarm, fire detection, and Aspirating Smoke Detection systems are fully operable.

F. The Contractor shall coordinate with the Owner to achieve complete and accurate commissioning of the interface between the FDS and existing plant equipment.

G. The Contractor shall provide training for Owner’s staff and supply the Owner with Operations and Maintenance Manuals, as-built drawings, and spare parts as described elsewhere in the specifications.

H. Contractor shall coordinate with Owner to avoid conflicts with other work in the powerplant.

I. The Contractor is encouraged to propose, as optional bid items, additional functionality not detailed in this Specification where these additions would benefit the Owner. Options thus proposed shall include sufficient supporting details to allow the Owner to fully evaluate the

ITB # -2- Trail Bridge Power Plant Upgrades Fire Detection System potential benefits of these options. The table below describes the base and optional scopes of work for the FDS:

Zone Base Scope of Work Summary Optional Scope of Work Items

1 –

Generator Air Housing

Two (very early warning) Aspirating Smoke Detectors (ASDs) with transit time of less than 60 seconds (fully redundant) with display control panels and control circuitry enabling tripping of the generator via existing generator protection circuits.

2 –

Control Room

Photoelectric Smoke Detectors – Contractor determines QTY.

3 –

Switchgear Room

Photoelectric Smoke Detectors – Contractor determines QTY.

4 –

Basement

Photoelectric Smoke Detectors – Contractor determines QTY.

Owner selection of option will be based on price and performance.

Common Reference ASD with display control panel (to prevent nuisance trips)

Common Horn/Strobes – Contractor determines QTY and locations of new Horn/Strobes in air housing and throughout the powerhouse.

Common Replacement of all existing Horn/Strobes with new.

Common Alarm Pull Stations – Contractor determines QTY and locations of new Alarm Pull Stations in air housing and throughout the powerhouse.

Common PEX Tubing for ASD sensing/suction lines in Generator Air Housing for Zone 1 and the Reference ASD. Tubing transitions to galvanized pipe in areas subject to physical damage in the air housing and remains galvanized up to location of ASD enclosures in the powerhouse.

Common Fire Alarm Control Panel (FACP) (capable of activating a suppression system)

Common Annunciator for fire alarm system

ITB # -3- Trail Bridge Power Plant Upgrades Fire Detection System

2.3 CONTRACT DRAWINGS AND REFERENCE DRAWINGS

A. The following drawings and diagrams describe the Fire Detection System and its integration with the Trail Bridge powerplant. Reference drawings are issued for general reference only. The Contractor is responsible for obtaining and verifying all site information, field conditions, and dimensions required to complete the scope of work.

EWEB

Drawing No. Description

ELECTRICAL CONTRACT DRAWINGS

38174-E2 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – TURBINE FLOOR EL

2014.0 – ELECTRICAL EQUIPMENT PLAN

38174-E30 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – SCHEMATICS – UNIT 1

DPAC (DPAC1)

38174-E31 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – SCHEMATICS –

BALANCE-OF-PLANT DPAC (DPAC2)

38174-E88 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – RTAC PANEL – PANEL

WIRING DIAGRAM – RTAC PANEL SH 3

38174-N15 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT –– SCHEMATIC

DIAGRAM – UNIT AND PLANT PLC SH 6

38174-N52 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT –– PANEL WIRING

DIAGRAM – UNIT AND PLANT PLC PANEL SH 3

38174-N53 GENERATION SYSTEMS –TRAIL BRIDGE POWER PLANT –– PANEL WIRING

DIAGRAM – UNIT AND PLANT PLC PANEL SH 4

38174-E252 GENERATION SYSTEMS –TRAIL BRIDGE POWER PLANT – DC POWER PANELS –

CONNECTION DIAGRAM

STRUCTURAL & MECHANICAL CONTRACT DRAWINGS

D-43624-M01 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – TRAIL BRIDGE

POWERHOUSE TURBINE-GENERATOR - ASPIRATING SMOKE DETECTION

SYSTEM – NETWORK SAMPLING PLAN

FD-6156-3 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERAL

ARRANGEMENT – TURBINE FLOOR

FD-6156-5 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERAL

ARRANGEMENT - TRANSVERSE SECTION AT CENTERLINE OF UNIT

FD-6156-7 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERAL

ARRANGEMENT - LONGITUDINAL SECTION AT CENTERLINE OF UNIT

DRAWINGS FOR REFERENCE ONLY

FD-6156-21 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – FINISH FLOOR PLAN &

EQUIPMENT ARRANGEMENT

D-6156-42 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERATOR & OIL

ROOM CO2 FIRE PROTECTION

FD-6156-45 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – OIL STORAGE ROOM

PIPING PLANS & SECTIONS

FD-6169-57 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – CO2 FIRE

EXTINGUISHER PIPING

FD-6180-5 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – FIRE PROTECTION

SYSTEM CO2 PIPING LAYOUT AND SCHEMATIC

D-7140-6 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – EQUIPMENT

LOCATIONS & DRAINAGE SOUTHWEST SECTION VIEW

D-7140-7 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – TURBINE DECK,

EQUIPMENT LOCATIONS & DRAINAGE PLAN VIEW

D-7140-8 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – ACCESS DECK,

EQUIPMENT LOCATIONS & DRAINAGE PLAN VIEW

ITB # -4- Trail Bridge Power Plant Upgrades Fire Detection System

EWEB

Drawing No. Description

D-31140 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERATOR CO2

FIRE PROTECTION WIRING DIAGRAM

D-31156 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERATOR CO2

FIRE PROTECTION SCHEMATIC DIAGRAM

D-31157 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – CO2 FIRE

PROTECTION AUX RELAY PANEL CONNECTION DIAGRAM

31158 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – OIL ROOM CO2 FIRE

PROTECTION - SCHEMATIC DIAGRAM

31159 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – OIL ROOM CO2 FIRE

PROTECTION - CONNECTION DIAGRAM

31219 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – CO2 FIRE

PROTECTION COMMON ALARMS- SCHEMATIC DIAGRAM

D-38174-D16 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERATOR CO2

FIRE PROTECTION - WIRING DIAGRAM

D-38174-D17 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – GENERATOR FIRE

PROTECTION AUX RELAY PANEL

38174-E300 GENERATION SYSTEMS – TRAIL BRIDGE POWER PLANT – TURBINE FLOOR EL

2014.00 - RACEWAY LAYOUT

PART 3 EXECUTION

3.1 WORK BY OWNER

A. The following work will be performed by the Owner after the plant outage begins, but prior to the Contractor taking occupancy of the site:

1. Operating of switching, HECP (Hazardous Energy Control Procedures), and LOTO (Lockout Tagout) to be performed by Owner. The Contractor must review and lock on to the Owner’s clearance for the duration of work. Contractor shall provide at least 2 locks for each person working under the LOTO system.

2. The Owner shall provide access to the work site for the Contractor to perform the work.

B. The following work will be performed by the Owner during the Fire Detection installation

1. Owner shall terminate all wires on RTAC and PLC control panels.

2. Owner shall be responsible for programming plant HMI to display alarm, fault, alert, and supervisory messages received from FDS through plant DPAC, RTAC, and PLC.

3. Owner shall determine which messages are to be sent to Radios and which messages shall prompt immediate vs near-term acknowledgement by plant staff.

C. The Owner will furnish and install all external control, communication and power cables that are required to connect between the plant PLC and external circuits..

D. After substantial completion as confirmed by the Owner:

1. The Owner shall provide all operations, clearance lifting, and switching to return the generating unit to service.

3.2 WORK PERIODS

A. All work to install and commission the Trail Bridge Fire Detection System shall be performed during one construction period of work.

B. See Section 01 12 16 - Work Sequence and Schedule for more details regarding the period of work and its sequencing.

END OF SECTION

Eugene Water & Electric Board 01 12 16 Work Sequence and Schedule

Fire Detection System

SECTION 01 12 16

WORK SEQUENCE AND SCHEDULE

PART 1 GENERAL

1.1 DESCRIPTION

A. This section specifies work sequence, schedule, notification requirements, and constraints for the Trail Bridge Fire Detection System (FDS) installation.

1.2 SEQUENCE OF CONSTRUCTION

A. The sequence of construction shall be in accordance with the approved Project Schedule developed by the Contractor. The Project Schedule is described in Paragraph 1.5. Contractor shall coordinate development with the Owner as necessary to complete the work. Owner reserves the right to require changes to the Construction Schedule and Sequence of Construction in response to deficiencies discovered during testing and inspection, coordination requirements for work by the Owner and Others, and other unforeseen circumstances.

B. Perform work to accommodate vehicular and pedestrian traffic during construction inside and outside of the powerhouse. There will be other contractors in the same work area as well as EWEB Operations personnel performing regular duties within the powerhouse.

C. The suggested construction sequence is provided in Part 3 of this Section. The Contractor may modify or adapt these requirements as necessary to complete the project provided all project objectives and service requirements are met and coordination with work by the Owner and Others is maintained.

1.3 CONTINUITY OF OPERATIONS

A. The Trail Bridge Powerhouse is an integral part of the Owner’s power generation facilities;

therefore, removing power from any related facilities must be scheduled and coordinated with the Owner. The Contractor shall schedule and coordinate the work with Owner to maintain safe operation of the facilities.

B. Notify the Owner in writing a minimum thirty (30) calendar days in advance of the time it is planned to take any facility or utility out of service. Provide confirmation of date and timing a minimum of three (3) working days in advance. Provide temporary power, materials and equipment as required to maintain continuous operation except as specifically approved by the Owner. Maintain the integrity of existing utilities and facilities at all times.

1.4 PROJECT CONSTRUCTION COORDINATION

A. The Contractor shall provide weekly updates on the construction schedule and planned operations, in the form of 2-week look-ahead schedules, to the Owner. Contractor shall be responsible for coordination and notifications regarding all disruptions due to scheduled work.

B. The Contractor shall designate a contact person to be responsible for coordination and notifications. This contact person shall notify the Owner prior to contact with other agencies, property owners, and the public.

C. Contractor must communicate with Owner in order to coordinate and facilitate work by other contractors in the work areas.

Fire Detection System

D. EWEB will issue key cards for powerhouse access as necessary and define work and access boundaries for the safety and convenience of the contractor. Preliminary restricted areas and access points will be provided during the preconstruction meeting.

1.5 PROJECT SCHEDULES

A. DESCRIPTION

1. The Contractor shall develop and provide the construction schedule to the Owner. Tasks and phases shown on the schedule shall be unique to trade, responsible party, and type of work whenever possible

B. PROJECT SCHEDULE

1. The Contractor shall submit a Draft Project Schedule, in the form of a Gantt Chart, for review within 10 business days after issuance of the Notice to Proceed. The Contractor shall communicate and coordinate with Owner as necessary to ensure schedule alignment. The Draft Project Schedule shall include the Initial Conference (kick-off) meeting, design, procurement of major components, mobilization date, and substantial completion.

C. CONSTRUCTION SCHEDULE

1. The Contractor shall submit a Draft Construction Schedule, in the form of a Gantt Chart, for review at the Preconstruction Conference or within 4 weeks of issuance of Notice to Proceed, whichever is first. The draft schedule shall incorporate tasks for all design reviews, submittals, material and equipment procurement, and construction work, and shall clearly indicate milestones of completion to be met under the Contract. All tasks shall show predecessor and successive tasks to indicate logical sequence of intended completion. The schedule shall clearly designate the activities which are on the critical path. Allow at least 3 weeks for EWEB to review design submittals.

2. The schedule shall be presented in a form that defines planned activities to the satisfaction of the Owner. The schedule shall be developed in a manner that will accommodate revision and still demonstrate the original schedule and related items. A schedule developed using the current version of Microsoft Project is considered the standard of acceptability.

3. A draft Detailed Construction Phase Schedule shall be submitted to the Owner for review and approval at least 30 days prior to Mobilization. The Contractor shall not proceed with the work until the plan and schedule have been returned to the Contractor with the approval of the Owner. The plan shall be submitted in accordance with Section 01 33 00 of the Specifications.

4. The Contractor shall submit the Final Construction Schedule within five (5) working days after receipt of Owner comments on the Draft Construction Schedule.

5. Following approval of the Final Construction Schedule, any proposed adjustments to the Construction Schedule that would change the Contract duration may be made only by an approved Change Order.

Fire Detection System

D. SCHEDULE CONSTRAINTS

1. The work will take place in one phase.

Milestone

Substantial Completion

Project Final Completion

Substantial Completion requirement

10/23/2026

11/20/2026

E. NOTIFICATIONS

2. Contractor shall provide the following written notices to Owner:

Work item Days prior to desired time of starting work

Contractor mobilization 21

Contractor connecting into any existing facilities or utilities, taking any existing facilities or utilities out of service, or demolishing existing facilities or utilities

Contractor testing or commissioning new facilities, systems, and equipment 14

Contractor ready for punch list inspection 7

3. Confirm time and date for these activities at least three (3) working days in advance. In addition, work on the items above shall not start until Contractor receives written approval from Owner.

F. UTILITY NOTIFICATION AND COORDINATION

1. Contractor shall coordinate with all utilities within the project limits. Contractor shall initiate utility locate and ensure locate is complete prior to starting work. This includes calling the Oregon Utility Notification Center at 1-800-332-2344 and having utility locates completed prior to the start of any excavation.

2. Contractor shall obtain all necessary permits. Contractor shall submit receipts to Owner for reimbursement of permit costs.

Fire Detection System

G. ANTICIPATED PROJECT TIMELINE

1. The required timing of Contractor work will be dictated by the need to coordinate with work performed by Owner and others. The Owner will give the Contractor at least 30 days’ notice before work area is available in order to establish actual on-site work period. After the work period is defined, Owner and Contractor will work together to coordinate around other construction activities at the site. Owner may adjust project timeline as needed for Owner’s sole benefit. Such adjustments shall be at no additional cost to Owner. Anticipated timing is as follows, final schedule to be determined after contract award:

Milestone Approximate Timing Notice to Proceed 7/10/2026 Pre-Construction Meeting 9/07/2026 Construction Begins 9/14/2026 Construction Complete 10/16/2026 Available for Commissioning 10/19/2026 Substantial Completion 10/23/2026 Project Final Completion 11/20/2026

H. ACCESS AND WORK CONSTRAINTS

1. Normal working hours are 6:30 a.m. to 5:00 p.m. Monday through Friday. Contractor shall have access to the Trail Bridge Powerhouse during these times except as listed herein and otherwise arranged with and approved by the Owner. No work shall occur on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr. Day Veterans Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Juneteenth Christmas Day Independence Day

2. Any mobile cranes or vehicular loads over the legal limit travelling over the powerhouse must be reviewed and approved by EWEB at least 3 weeks prior to moving the load.

3. Contractor is responsible for maintaining security around their work area, offices, staging, and crew areas. EWEB will provide security badges for powerhouse entry.

I. SUBMITTALS

1. Submit the following in accordance with Section 01 33 00:

a. Proposed Construction Sequence: Within 2 weeks of Notice to Proceed

b. List of Expected Submittals: Within 2 weeks of Notice to Proceed

c. Schedule of Values: Within 2 weeks of Notice to Proceed

d. Project Schedule, in the form of a Gantt Chart: Within 2 weeks of Notice to Proceed

e. Sample AutoCAD drawing: Within 2 weeks of Notice to Proceed

f. Cable and Conduit types provided: Within 90 days of Notice to Proceed

g. Final Design: at least 30 days prior to mobilization

h. Detailed Construction Schedule, in the form of a Gantt Chart: At least 30 days prior to Mobilization

ITB # -5- Trail Bridge Power Plant Upgrades Fire Detection System

i. Smoke Detection System electrical connection drawings: at least 2 weeks prior to mobilization.

j. Detailed Site Commissioning Procedure: at least 3 weeks prior to Commissioning.

PART 2 NOT USED.

PART 3 EXECUTION

3.1 WORK SEQUENCING

A. The Contractor shall perform the required work continuously and expeditiously throughout the contract period.

B. Contractor shall not remove any existing systems or components from service before procurement is complete or without Owner permission.

C. The following basic work sequence is one suggested means of executing the project and is provided for consideration by the Contractor. This suggested work sequence is general in nature and does not include all work activities required by this contract for completion of the work. The work sequence shall be coordinated with the requirements of the specifications and the approved Contractor design submittals in order to complete the work in a timely and satisfactory manner.

D. Suggested project sequence for the Trail Bridge FDS:

1. Prepare proposed Construction Sequence and draft of Project Schedule, list of expected submittals, schedule of values, etc.

2. Determine as-built conditions relevant for design and construction.

3. Prepare design and procurement submittals for approval.

4. Contractor obtains all necessary permits.

5. Procure all materials and components for construction period.

6. Prepare Detailed Construction Schedule for work and submittals for proposed products and materials.

7. Mobilization and delivery of parts and equipment after completion of Procurement.

8. Coordinate with the Owner to lock out boundaries (LOTO).

9. Perform FDS construction work:

a. Fire Detection Zones, the Fire Alarm Control Panel, Fire Alarm Terminal Cabinet, and all supporting system components.

10. Generation of red-line drawings to track changes made during installation and subsequent as-built versions of all contractor-furnished shop drawings.

11. Perform instrumentation installation and associated brackets and electrical work.

12. Provide Draft O&M Manual and perform Commissioning and training (per Section 01 78 23).

13. Demobilization and cleanup.

14. Finalize and furnish O&M Manual and prepare final submittals.

Eugene Water & Electric Board 01 31 19 Project Meetings

Fire Detection System

SECTION 01 31 19

PROJECT MEETINGS

PART 1 INITIAL CONFERENCE

A. The Owner will schedule an Initial Conference (Kick-off) Meeting to occur within 2 weeks of the

Notice to Proceed attended by Owner and Contractor and others as appropriate. The Initial Conference Meeting will be held via teleconference or at an EWEB facility.

B. The purpose of this meeting will be to establish a working understanding among the parties as to the Work and to discuss the design concepts, schedules, procedures for handling Submittals, processing Applications for Payment, maintaining required records, and other matters.

C. At the Initial Conference, the Owner and Contractor each shall designate, in writing, a specific individual to act as its authorized representative with respect to the services and responsibilities under the Contract. Such individuals shall have the authority to transmit instructions, receive information, render decisions relative to the Contract, and otherwise act on behalf of each respective party.

D. The Owner will compile minutes of the meeting and distribute copies to all participants.

PART 2 PRECONSTRUCTION MEETINGS

A. Prior to the start of construction period, the Owner will schedule a meeting with the Contractor to clarify construction contract administration procedures, establish lines of authority and communication, and identify duties and responsibilities of the parties. The construction Notice to Proceed will be issued at or before this meeting. The preconstruction meeting will be held at a location selected by the Owner.

B. Preconstruction meeting attendees shall include Owner’s Authorized Representative, Owner Safety Representative, Owner Operations Supervisor, Contractor Project Manager, Contractor Superintendent, Contractor Safety Representative, subcontractor representatives as deemed appropriate.

C. The agenda for the meeting will cover at least the following items and a more detailed agenda will be distributed at the meeting:

1. Organization of the Contractor’s forces and personnel, including subcontractors and materials suppliers.

2. Owner’s construction management (CM) organization and personnel.

3. Channels and procedures for communication.

4. Contractor’s construction schedule, including sequence of critical work.

5. Processing of shop drawings and other data that will be submitted to Owner for review.

6. Processing of change order requests.

7. Procedures for safety, first aid and security.

8. Procedures for quality control, housekeeping and related matters.

D. The Owner will compile minutes of the meeting and distribute copies to all participants.

E. For contracts that are organized into phases of work, a preconstruction meeting will be conducted prior to the start of each phase.

PART 3 PROGRESS MEETINGS

A. Unless otherwise arranged by the Owner, there will be a weekly progress meeting via conference call, commencing within 2 weeks of the Notice to Proceed. Meetings are to enable orderly project review during the progress of work.

Eugene Water & Electric Board 01 31 19 Project Meetings

Fire Detection System

B. The purpose of the weekly meetings is to coordinate the efforts of all concerned to result in smooth, safe, and coordinated progress towards completion of the overall project.

C. Owner, Contractor, subcontractors, and suppliers’ representatives as may be needed, other contractors working at the site, and other interested or affected parties will attend these meetings.

D. As applicable, or dependent on the remaining duration of the construction phase, the Contractor shall bring to each weekly meeting a 2-week look-ahead schedule.

E. The Contractor will address the following items at the weekly meeting:

1. Any questions, adjustments, or concerns regarding the minutes from the previous progress meeting.

2. Work completed last week.

3. Work anticipated next 2 weeks, as applicable.

4. Subcontractors on site the prior week.

5. Subcontractors scheduled to be on site next week.

6. Contract document questions noted during prior week.

7. Corrective measures and procedures planned to regain planned schedule, cost or quality assurance, if necessary.

8. Report of any accidents, and any site safety issues that need to be addressed.

9. Discussion of Safety Incident Reports and Contractor’s corrective actions.

10. Information and actions required from Owner, including preferred deadlines.

11. Any previously identified issues that have not yet been resolved (old business).

F. Other Agenda items to be discussed.

1. Review and revise as necessary and approve minutes of previous meetings.

2. Status of submittals and shop drawings.

3. Identify problems that impede planned progress.

4. Issues identified at previous progress meetings that have not yet been resolved.

5. Other current business.

G. Progress Meeting Minutes

1. Contractor shall prepare draft minutes for each progress meeting and distribute them to attendees 3 days prior to the upcoming meeting.

2. Unless published minutes are challenged in writing prior to the next regularly scheduled progress meeting, they will be accepted as properly stating the activities and decisions of the meeting.

3. Persons challenging published minutes shall reproduce and distribute copies of the challenge to all indicated recipients of the particular set of minutes.

4. Challenge to minutes shall be settled as priority item of "old business" at the next regularly scheduled meeting.

Eugene Water & Electric Board 01 33 00 Submittals

Fire Detection System

SECTION 01 33 00

SUBMITTALS

PART 1 GENERAL

1.1 GENERAL

A. Submittals covered by these requirements include manufacturers’ information, shop drawings, test procedures, test results, Contractor-prepared designs, samples, requests for substitutions, and miscellaneous work-related submittals. Submittals shall also include, but not be limited to, all mechanical, structural, electrical, and electronic equipment and systems, materials, reinforcing steel, fabricated items, and piping and conduit details. The Contractor shall furnish all drawings, specifications, descriptive data, designs, certificates, samples, tests, methods, schedules, and manufacturer’s installation and other instructions as specifically required in the Contract documents to demonstrate fully that the materials and equipment to be furnished and the methods of work comply with the provisions and intent of the Contract documents.

Submittal Descriptions are as follows:

SD-01 – Preconstruction Submittals

SD-02 – Shop Drawings

SD-03 – Product Data

SD-04 – Design Data

SD-05 – Test Reports

SD-06 – Certificates

SD-07 – Manufacturer’s Instructions

SD-08 – Operations and Maintenance Data

SD-09 – Closeout Submittals

1.2 COST OF REVIEW

A. The Owner’s cost of review of submittals for the same proposed materials, equipment, or work shall be apportioned as follows: (1) the cost of review of the initial submittal and the first revised submittal shall be borne by the Owner and (2) the cost of all additional revised submittals shall be charged to the Contractor. The cost of review shall include, without limitation, administrative, design, and engineering activities directly related to review of submittals.

B. If a submittal requires further engineering or re-design efforts on the part of the Owner, the cost of such efforts shall be charged to the Contractor; however, the Contractor shall not be charged for such efforts if implementation of the submittal results in savings to the Owner greater than the cost of such efforts.

1.3 CONTRACTOR’S RESPONSIBILITIES

1.3.1 Submittal Preparation

A. The Contractor shall be responsible for the accuracy and completeness of the information contained in each submittal and shall ensure that the material, equipment, or method of

Fire Detection System work shall be as described in the submittal. The Contractor shall verify that all features of all products conform to the specified requirements. Submittal documents shall be clearly edited to indicate only those items, models, or series of equipment that are being submitted for review. All extraneous materials shall be crossed out or otherwise obliterated. The Contractor shall ensure that there is no conflict with other submittals and notify the Owner in each case where its submittal may affect the work of another Contractor or the Owner. The Contractor shall coordinate submittals among its subcontractors and suppliers including those submittals complying with unit responsibility requirements specified in applicable technical sections. The Contractor shall certify on each submittal document that it has reviewed the submittal, verified field conditions, and complied with the Contract documents.

1.3.2 Coordination with Work

A. The Contractor shall coordinate submittals with the work so that work will not be delayed.

The Contractor shall coordinate and schedule different categories of submittals so that one will not be delayed for lack of coordination with another. No extension of time will be allowed because of failure to properly schedule submittals. Time associated with re-submittals will not be considered a basis for schedule extension. Except at its sole risk, the Contractor shall not proceed with work related to a submittal until the submittal process is complete. This requires that submittals for review and comment shall be returned to the Contractor stamped “No Exceptions Taken” or “Make Corrections Noted.”

B. All submittals must be complete 30 days prior to mobilization.

1.4 CATEGORIES OF SUBMITTALS

1.4.1 General

A. Submittals fall into two general categories: submittals for review and comment and submittals that are primarily for information only.

1.4.2 Submittals for Review and Comment

A. The Contractor shall submit all submittals, except those specified to be submitted as product data for information only, to the Owner for review and comment.

1.4.3 Submittals (Product Data) for Information Only

A. Where specified, the Contractor shall furnish product data to the Owner for information only.

1.5 TRANSMITTAL PROCEDURE

1.5.1 General

A. Unless otherwise specified, submittals regarding material and equipment shall be accompanied by the Transmittal Form provided in SECTION 01 33 33, REFERENCE FORMS. Separate, distinct submittals and transmittal forms shall be used for each specific item, class of material, equipment, and items specified in separate, discrete sections for which the submittal is required. Submittal documents common to more than one piece of equipment shall be identified with all the appropriate equipment numbers.

Submittals for various items shall be made with a single form when the items taken together constitute a manufacturer’s package or are so functionally related that expediency indicates checking or review of the group or package as a whole.

Fire Detection System

B. A unique number, sequentially assigned, shall be noted on the transmittal form accompanying each item submitted. Original submittal numbers shall have the following format: “XXXXXX-YYY,” where “XXXXXX” is the specification section number and “YY” is a sequential number assigned by the Contractor. Resubmittals shall have the following format: “XXXXXX-YY-Z,” where “XXXXXX-YY” is the originally assigned submittal number and “Z” is a sequential letter assigned for resubmittals, i.e., A, B, or C being the first, second, and third resubmittals, respectively. Submittal 013235-01-B, for example, is the second resubmittal of Submittal 013213-01.

1.5.2 Deviation from Contract

A. If the Contractor proposes to provide material, equipment, or method of work that deviates from the project manual, this deviation shall be so indicated under “deviations” on the transmittal form accompanying the submittal copies.

1.5.3 Submittal Completeness

A. Submittals that do not have all the information required to be submitted, including deviations, are not acceptable and will be returned without review.

1.5.4 Electronic Database

A. In addition to the regular submittal process, which may include email of submissions to the Owner electronically, the Contractor shall maintain a secure internet-based electronic database of all submission documents and update the database with each submittal provided to the Owner. The electronic database will be set up and provided by the Contractor, who will retain all administrative privileges and assign access to Owner’s personnel and representatives as requested. The Contractor shall ensure that only the latest versions of all drawings, procedures, instructions, and other documents are stored on the electronic database, with all previous document versions moved to appropriate subfolders or retained by other means that do not result in several versions of the same document being listed together. The Contractor shall maintain the electronic database for a minimum period of 1 year following contract closeout.

1.6 REVIEW PROCEDURE

1.6.1 General

A. Submittals are specified for those features and characteristics of materials, equipment, and methods of work that can be selected on the basis of the Contractor’s judgment of their conformance to the specified requirements. Other features and characteristics are specified in a manner that enables the Contractor to determine acceptable options without submittals. The review procedure is based on the Contractor’s guarantee that all features and characteristics not requiring submittals conform as specified. Review shall not extend to means, methods, techniques, sequences, or procedures of construction; or to verifying quantities, dimensions, weights or gages, or fabrication processes (except where specifically indicated or required by the project manual); or to safety precautions or programs incident thereto. Review of a separate item, as such, will not indicate approval of the assembly in which the item functions.

B. When the Contract documents require a submittal, the Contractor shall submit the specified information electronically in PDF format via email.

1.6.2 Submittals for Review and Comment

A. Unless otherwise specified, within 21 calendar days after receipt of a submittal for review and comment, the Owner shall review the submittal and return one electronic copy of the

Fire Detection System marked-up original with review form. The electronic original will be retained by the Owner.

The returned submittal shall indicate one of the following actions:

1. If the review indicates that the material, equipment, or work method complies with the project manual, submittal copies will be marked “NO EXCEPTIONS TAKEN.” In this event, the Contractor may begin to implement the work method or incorporate the material or equipment covered by the submittal.

2. If the review indicates limited corrections are required, copies will be marked “MAKE CORRECTIONS NOTED.” The Contractor may begin implementing the work method or incorporating the material and equipment covered by the submittal in accordance with the noted corrections. Where submittal information will be incorporated in operations and maintenance (O&M) data, a corrected copy shall be provided.

3. If the review reveals that the submittal is insufficient or contains incorrect data, copies will be marked “AMEND AND RESUBMIT.” Except at its own risk, the Contractor shall not undertake work covered by this submittal until it has been revised, resubmitted, and returned marked either “NO EXCEPTIONS TAKEN” or “MAKE

CORRECTIONS NOTED.”

4. If the review indicates that the material, equipment, or work method does not comply with the project manual, copies of the submittal will be marked “REJECTED - SEE REMARKS.” Incomplete submittals and submittals with deviations that have not been identified clearly will be rejected without review. Except at its own risk, the Contractor shall not undertake the work covered by such submittals until a new submittal is made and returned marked either “NO EXCEPTIONS TAKEN” or “MAKE

CORRECTIONS NOTED.”

1.6.3 Product Data

A. Product data are not subject to submittal review procedures and shall be provided as part of the work under this Contract and its acceptability determined under normal inspection procedures.

1.7 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. Review of contract drawings, methods of work, or information regarding materials or equipment the Contractor proposes to provide shall not relieve the Contractor of its responsibility for errors therein and shall not be regarded as an assumption of risks or liability by the Owner, or by any officer or employee thereof, and the Contractor shall have no claim under the Contract on account of the failure, or partial failure, of the method of work, material, or equipment so reviewed. A mark of “NO EXCEPTIONS TAKEN” or “MAKE CORRECTIONS NOTED” shall mean that the Owner has no objection to the Contractor, upon its own responsibility, using the plan or method of work proposed or providing the materials or equipment proposed.

PART 2 PRODUCTS - NOT USED.

PART 3 EXECUTION - NOT USED.

Eugene Water & Electric Board 01 33 33 Reference Forms

Fire Detection System

SECTION 01 33 33

REFERENCE FORMS

PART 1 GENERAL

The forms listed below are included directly after this section and are referenced from other sections of the project manual:

Form No. Title

01 33 33-1 Request for Clarification Form

01 33 33-2 Submittal Transmittal Form

01 33 33-3 Installation Certification Form

01 33 33-4 O&M Transmittal Form

Owner will provide forms to Contractor in Microsoft Word format upon request.

PART 2 PRODUCTS - Not Used.

PART 3 EXECUTION - Not Used.

Eugene Water & Electric Board 01 33 33–1 Request for Clarification

Fire Detection System

Eugene Water & Electric Board RFC No. ____ Trail Bridge Power Plant Fire Detection System Form 01 33 33-1

REQUEST FOR CLARIFICATION

Project Name: Trail Bridge Plant Fire Detection System

Location: McKenzie Bridge, Oregon

Contractor:

Area of Work in Question:

PART(s), Division(s), Section(s), Paragraph(s)/Page(s), Sheet(s):

Change Order Requested: Yes No

Question(s): (Attach sketches as required)

Submitted By Date

Response:

Response By Date

Distribution: Contractor Owner Engineer File File No.

Eugene Water & Electric Board 01 33 33–2 Submittal Transmittal

Eugene Water & Electric Board Submittal Transmittal No. ___ Trail Bridge Power Plant

Form 01 33 33-2

Project Name: Trail Bridge Plant Fire Detection System Date Received:

Project Number: Checked By:

Contractor: Engineer: Date Checked:

Address:

Address:

Date Returned:

Spec. Section:

1st Sub. Re-Sub.

Date Transmitted: Previous Transmittal Date:

No.

Copies Description Manufacturer Dwg. or Data No. Action Taken*

Remarks:

*The Action Designated Above is in Accordance with the Following Legend:

CONTRACTOR: Must certify one of the following statements pertaining to the transmittal or submittal sent for review:

A No Exceptions Taken As the General Contractor for this project we certify that the material or equipment contained in this submittal meets all the requirements, including coordination with all related work specified (no exceptions).

B Make Corrections Noted C Amend and Re-Submit D Rejected E Engineer’s review not required As the General Contractor for this project we certify that the material or equipment contained in this submittal meets all the requirements specified except for the attached deviations.

Comments:

By Date

Distribution: Contractor Owner Engineer File File No.

Eugene Water & Electric Board 01 33 33–3 Installation Certification Form

FORM 01 33 33-3

MANUFACTURER’S INSTALLATION CERTIFICATION FORM

Contract No: _____________ Specification Section: _______________ Equipment name: ___________________________________________ Contractor: ________________________________________________ Manufacturer of equipment item: _______________________________

The undersigned manufacturer of the equipment item described above hereby certifies that he has checked the installation of the equipment and that the equipment, as specified in the project manual, has been provided in accordance with the manufacturer’s recommendations and that the trial operation of the equipment item has been satisfactory.

Comments:

Date Manufacturer

Signature of Authorized Representative

Date Contractor

Signature of Authorized Representative

Eugene Water & Electric Board 01 33 33-4 O&M Transmittal Form

Fire Detection System

FORM 01 33 33-4

O&M TRANSMITTAL FORM

Date: ______________________ Contractor: ________________________________ Contract No.: ______________________________

Submittal No.: ____________________ Contract No: _____________________ Spec Section: ____________________

Submittal Description: _________________________________________________________ Equipment/System Description: __________________________________________________

Checklist

Contractor Owner

Satisfactory Accept Deficient

1. Table of Contents

2. Equipment record forms

3. Manufacturer information

4. Vendor information

5. Safety precautions

6. Operator prestart

7. Startup, shutdown, and post shutdown procedures

8. Normal operations

9. Emergency operations

10. Operator service requirements

11. Preventive maintenance plan and schedule

12. Trouble-shooting guides and diagnostic techniques

13. Maintenance and repair procedures

14. Removal and replacement instructions

15. Spare parts and supply list

16. Corrective maintenance manhours

17. Warranty information

18. Personnel training requirements

19. Testing equipment and special tool information

Remarks:

Contractor’s Signature Date

Eugene Water & Electric Board 01 35 29 Health, Safety, & Emergency Response

Fire Detection System

SECTION 01 35 29

HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

PART 1 GENERAL

1.1 GENERAL

A. The Contractor assumes responsibility for safety for all work required by the Contract Documents and on the work site. Owner is not responsible for safety on the work site. By submitting a bid, the Contractor certifies that s/he is experienced and qualified to anticipate and meet the safety and health requirements of this project.

1.2 SUBMITTALS

A. Contractor shall submit the following in accordance with Section 01 33 00.

1. Construction safety plan.

2. Safety site plan, to include Emergency Response Procedures.

3. Material Safety Data Sheets in electronic format (PDF) for all hazardous chemicals that will be used on site

4. Completed Safety Incident Report forms as required

PART 2 SAFETY AND HEALTH REGULATIONS

A. The Contractor shall comply with the provisions of the Oregon Occupational Safety and Health

Act, as amended.

B. The Contractor shall comply with applicable provisions of the Oregon Revised Statutes Chapter 654 and Oregon Administrative Rules Chapter 437.

PART 3 CONSTRUCTION SAFETY

3.1 CONSTRUCTION SAFETY PLAN

A. Contractor shall prepare a project-specific construction safety plan which details the methods and procedures to comply with State, Federal, and local health and safety laws, rules and requirements for the duration of the Contract Time. The plan shall be submitted to the Owner prior to the start of Work. The Contractor shall implement all elements of the safety plan in order to ensure the safety of employees, subcontractors, inspectors, Owner personnel, and the public.

B. The plan shall include the following at a minimum:

1. Procedures for providing workers with an awareness of safety and health hazards expected to be encountered during the course of construction.

2. Safety equipment appropriate to the safety and health hazards expected to be encountered during construction. Include warning devices, barricades, safety equipment in public right- of-way and protected areas, and safety equipment used in multi-level structures.

3. Methods for minimizing employees’ exposure to safety and health hazards expected during construction.

4. Procedures for reporting safety or health hazards.

5. Procedures to correct and follow-up on a recognized safety and health hazard.

Fire Detection System

6. Procedures for investigation of accidents, injuries, illnesses, and unusual events that have occurred at the construction site.

7. Procedures for addressing Safety Incident Report forms received from Owner.

8. Periodic and scheduled inspections of general work areas and specific work stations.

9. Training for employees, subcontractors, and workers at the job site, for work tasks and anticipated hazards, which may include the following:

a. General Safety Rules, including reporting of Unsafe Conditions

b. Hazard Communication & chemical safety

c. Confined Space Program

d. Emergency Response Procedures

e. Lockout/Tagout

f. Electrical Safety and overhead lines

g. Lightning Safety for outdoor work

h. Evacuation Routes, Alarms & Procedures

i. Hot Work Program

j. Process Safety Management

k. Personal Protective Equipment

l. Traffic safety

m. Crane operations

n. Ladder safety

10. Methods of communication of safe working conditions, work practices and required personal protection equipment.

11. Crane and lifting operations plans for all lifting activities.

12. Safety site plan drawing or drawings showing locations of safety equipment, signage, work areas requiring special personal protective equipment, evacuation routes, and other safety factors.

3.2 GENERAL SAFETY RESPONSIBILITIES

A. Contractor shall assume responsibility for every aspect of Health and Safety on the job site, including the health and safety of Subcontractors, suppliers, the public, and all other persons on the job site.

B. Contractor shall designate a Contractor Safety Representative for the project. The Contractor Safety Representative will be at the work site at all times when work is underway and will serve as primary contact in the event of job site safety issues.

C. Contractor shall transmit to Owner copies of reports and other documents related to accidents or injuries encountered during construction.

D. To ensure the safety of Contractor, subcontractor, and Owner employees, facilities and equipment, the Contractor shall conduct a comprehensive pre-work safety review conference with employees and subcontractors for all Contractor work that involves review of the

Fire Detection System

Construction Safety Plan. As a minimum, the safety review participants will consist of the Owner, Contractor safety representative, and affected Contractor and subcontractor employees. All task specific safety concerns shall be addressed and resolved prior to the daily commencement of work by the Contractor or subcontractors.

E. The Contractor shall provide to the Owner a listing of all hazardous chemicals with applicable Material Safety Data Sheets (in electronic format) that will be used on the job site.

F. The Contractor shall maintain on site copies of all Material Safety Data Sheets for all hazardous chemicals with that will be used on the job site.

G. If the contractor encounters work that is considered a confined space, entry is allowed only through a confined space program that meets the requirements of OAR 437-2/J (29 CFR 1910.146). Contractor and Owner shall inform each other of their respective confined space entry procedures and shall come to an agreement on the procedures that will be used for performing the Work. If Owner and Contractor are unable to agree upon appropriate confined space entry procedures, Contractor shall either (a) comply with Owner’s procedures, or (b) comply with a Contractor-prepared procedure that is submitted to and approved by OR- OSHA Consultation Services. A copy of the Owner’s confined space entry procedures will be provided to Contractor upon request. Both the Contractor and Owner shall ensure that their personnel understand and comply with restrictions and prohibitions of the confined space entry procedures being used.

H. Contractor may encounter slip, fall, and engulfment hazards. Contractor shall inform Owner of the employee protection procedures that will be used, shall utilize employees trained in safe practices, and shall instruct employees as to the specific potential hazards of this project. Contractor shall maintain records as to training and enforcement procedures that assure that safe practices are followed.

I. Contractor and Owner shall inform each other of their respective lockout/tagout procedures and shall come to an agreement…