Part 2 DCF RFP 2223 082.pdf

CONTRACT NO. DCF RFP 2223 082

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EXHIBIT A – SPECIAL PROVISIONS

The following provisions supplement or modify the provisions of Items 1 through 10 of the Integrated Standard Contract, as provided herein:

A.1. ENGAGEMENT, TERM AND CONTRACT DOCUMENT

A.1.1. Program or Service Specific Terms

A.1.1.1. Section 402.302, Florida Statutes (F.S.): definitions referenced in this Section.

A.1.1.2. Early Childhood Education Certificate – The Department recognizes the credentials outlined on the following website as meeting the definition of “National Early Childhood Certificate”: https://www.myflfamilies.com/childcaretraining/credentials/staff-credential.

A.1.1.3. Florida Child Care Professional Credential (FCCPC) – A Department approved training program that consists of a minimum of 120 hours of early childhood training, 480 hours of experience with children ages birth through eight (8), and a formal observation in a child care setting. The two (2) areas of certification are: “Birth through Five Certification” and “School-Age Certification”.

A.1.1.4. Licensing Counselor(s) – Office of Licensing staff members who ensure the health and safety of the children in Florida’s child care programs by enforcing the standards outlined in the Florida Statutes and the Florida Administrative Code, as well as by providing technical assistance to providers.

A.1.1.5. Office of Licensing – The office within the Department that is statutorily responsible for the administration of child care licensing, registration and training of Florida licensed and registered child care providers.

A.1.1.6. Project Manager – An individual who manages the services provided by the Provider within this contract.

A.1.1.7. Subject Matter Experts – Individuals who have knowledge of Florida laws and rules, specifically section 402.26 and 402.319, Florida Statutes, and chapters 65C-20 and 65C-22, Florida Administrative Code, and who also has knowledge of theories and best practices in early childhood education, child growth and development, adult learning strategies, and provision of child care services.

A.2. STATEMENT OF WORK

There are no changes or additions to this section.

A.3. PAYMENT, INVOICE AND RELATED TERMS

There are no changes or additions to this section.

A.4. GENERAL TERMS AND CONDITIONS GOVERNING PERFORMANCE

There are no changes or additions to this section.

A.5. RECORDS, AUDITS AND DATA SECURITY

There are no changes or additions to this section.

https://www.myflfamilies.com/childcaretraining/credentials/staff-credential https://www.myflfamilies.com/childcaretraining/credentials/staff-credential

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A.6. PENALTIES, TERMINATION AND DISPUTE RESOLUTION

There are no changes or additions to this section.

A.7. OTHER TERMS

There are no changes or additions to this section.

A.8. FEDERAL FUNDS APPLICABILITY

There are no changes or additions to this section.

A.9. CLIENT SERVICES APPLICABILITY

There are no changes or additions to this section.

A.10. PROPERTY

There are no changes or additions to this section.

A.11. AMENDMENT IMPACT

There are no changes or additions to this section.

THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY

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EXHIBIT B - SCOPE OF WORK

B.1. SCOPE OF SERVICE

This Contract requires the Provider to perform the following service tasks:

B.1.1. The Provider shall be responsible for providing child care training and educational support services for the Florida Department of Children and Families (Department) Office of Licensing, Child Care as defined in Exhibit C of this Contract.

B.2. MAJOR CONTRACT GOALS

The major goals of this contract are:

B.2.1. To support the Office of Licensing’s training and education initiatives as it relates to training providers, licensed child care providers, and licensing counselors to incorporate enhanced technical assistance, relationship building, and community integration appropriate for the early childhood education field B.2.2. Organize training opportunities for Department child care employees that focuses on improving existing abilities, developing new skills with the focus of technical assistance, partner engagement, and building relationships with child care providers;

B.2.3. To bring Department staff and other related agencies together at a statewide training event to learn and share information regarding issues related to the provision of quality child care in Florida;

B.2.4. To support and determine eligibility of applicants seeking to provide the FCCPC training program; and, B.2.5. To develop and distribute marketing materials to promote the value of quality child care to the general public, advocacy groups and current licensed child care providers;

B.3. SERVICE AREA/LOCATIONS/TIMES

B.3.1. Service Delivery Location

B.3.1.1. The Provider’s administrative offices are located at the address specified in the CF Standard Contract, Section 1.3.

B.3.1.2. Provision of services outlined under the terms and conditions of this contract will be located within Florida at sites determined by the Provider and approved by the Department.

B.3.1.3. The Provider shall notify the Contract Manager, in writing within 30 calendar days in advance of any changes in the mailing address, telephone number, electronic mail address, or facsimile number that affects the Department’s ability to contact the Provider.

B.4. CLIENTS TO BE SERVED

No clients will be served directly by this contract.

B.5. CLIENT ELIGIBILITY

No clients will be served directly by this contract.

B.6. CLIENT DETERMINATION

No clients will be served directly by this contract.

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B.7. EQUIPMENT

The Provider may use contract funds for assistance with training room set ups, supplies, audio-visual aids equipment, postage, mailing fees, printing, and speaker fees necessary to carry out the terms and conditions of this contract.

B.8. CONTRACT LIMITS

The Provider recognizes and agrees that any and all work that it performs, other than the deliverables and tasks described in the Contract to which compensation is prescribed, unless described in a formal contract amendment, shall be gratuitous and not subject to charge by the Provider or compensation by the Department.

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EXHIBIT C - TASK LIST

The Provider shall perform all functions necessary for the proper delivery of services including, but not limited to, the following:

C.1. SERVICE TASKS

C.1.1. Project Planning and Ongoing Communication The Provider shall develop a Project Plan, including the timeline, for implementation of training and educational support services. The specific terms of the tasks outlined within this section for implementation will be documented by the Provider in the Project Plan.

C.1.1.1. The Provider shall submit a proposed Project Plan to the Department’s Contract Manager within two (2) weeks of contract effective date.

C.1.1.2. The Provider shall schedule, organize, and conduct one initial meeting with the Department for the purpose of reviewing the Project Plan with Child Care staff within three weeks of contract effective date. The Provider shall lead a discussion of the overall plans for the Project, including a review of the Child Care training program’s organizational structure, to ensure the Provider is working with the correct information and understands the direction of the Department for this project. The Provider shall make changes to the Project Plan based on input from the Department at this meeting. The revised Project Plan must be submitted to the Department’s Contract Manager no later than one week from the date of the initial meeting.

C.1.1.3. The Department has final approval of all items in the Project Plan. The Project Plan may be updated at any time with written approval of the Department Contract Manager. The Project Plan, and all updates approved by the Department, is hereby incorporated by reference into the Contract.

C.1.1.4. The Provider shall conduct ongoing communication with the Office of Licensing, Child Care for Project updates, including, but not limited to, quarterly virtual status meetings to discuss progress of the Project and any difficulties that may impede progress. The date and time for quarterly status meetings shall be scheduled by the Provider at dates and times agreed to by the Department.

C.1.1.5. The Provider shall provide Quarterly Reports to the Department’s Contract Manager at least one week prior to each quarterly status meeting with the Department. The Provider must receive approval of the Quarterly Report from the Department’s Contract Manager prior to the submission of the quarterly invoice. Quarterly reports must include:

C.1.1.5.1. A cumulative narrative summary of the Provider’s activities during the previous quarter of the State Fiscal Year.

C.1.1.5.2. A summary of the accomplishments for the Service Tasks contained herein.

C.1.1.5.3. Quantitative and qualitative evidence that task activities identified herein have been performed during each quarter of the State Fiscal Year in compliance with the schedule and terms of the approved Project Plan for this Contract.

C.1.2. Child Care Licensing Counselor Quality Training and Professional Development The Provider shall coordinate training and professional development sessions with subject matter experts as it relates to technical assistance, relationship building, community integration appropriate for the early childhood education field, and any topics requested by the Department.

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C.1.2.1. Training shall be specific to licensing, regulation, or the early childhood education field.

Training sessions can be virtual, in-person, or a mixture of the two (2) formats and could range from one to four hours depending on the topic.

C.1.2.2. The Provider shall coordinate a total of four (4) training sessions with subject matter experts each fiscal year of the Contract.

C.1.2.3. The Provider shall provide all organization, technical assistance, support, and assistance related to Licensing Counselor Quality Training and Professional Development to the Department throughout the contract period.

C.1.2.4. The Provider shall submit training attendance logs, training agenda, and a status report based on the results of the training to the Contract Manager with each Quarterly Report.

C.1.2.5. The Provider shall incorporate and include local child care providers, community partners, teachers, families, children, and early childhood education stakeholders into training sessions as necessary.

C.1.2.6. The Provider shall provide training participants all training materials and resources.

C.1.2.7. The Provider shall provide training participants with a certificate of completion upon the conclusion of all training sessions.

C.1.2.8. The Provider shall evaluate the training sessions with pre- and post-training evaluations.

C.1.3. Florida Child Care Professional Credential (FCCPC) Training Program Support and Application Review The Provider shall provide staff support to existing and potential organizations seeking to provide the FCCPC training program and evaluate all applications submitted by those organizations to determine their eligibility to provide the FCCPC training program. The Provider shall:

C.1.3.1. Provide information regarding the application process to organizations seeking to offer the FCCPC training program;

C.1.3.2. Receive and review information from approved FCCPC providers regarding changes or updates to their training program, update program files, and notify the Department of any approved changes;

C.1.3.3. Manage the application process for approval of FCCPC training programs;

C.1.3.4. Use an existing application evaluation tools and notification documents already developed in collaboration with the Department. The tools shall be used by all Provider team members to review:

C.1.3.4.1. New FCCPC training program provider applications, C.1.3.4.2. Programmatic changes from existing FCCPC training program providers to determine compliance with the Birth through Five FCCPC Training Program Provider Application, CF-FSP Form 5191, and C.1.3.4.3. School Age FCCPC Training Program Provider Application, CF-FSP Form 5257;

C.1.3.5. Establish and manage team reviews of FCCPC training program provider applicants.

The roster of subject matter experts will be coordinated with the Department;

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C.1.3.6. Develop an application tracking log for each applicant. The log shall include: the date the Provider received the FCCPC application, date the application was assigned to team members for review, date each team member completed the application review, date the application was approved or denied by the Department, and all correspondence communicated between the Provider and the applicant;

C.1.3.7. Within thirty (30) days of the team’s completed review of the application, documentation of FCCPC application approval, request for additional information and/or denial shall be submitted to the Department prior to notification to the FCCPC applicant;

C.1.3.8. Generate and disseminate all correspondence to the FCCPC applicant to include:

application approval, request for additional documentation or application denial;

C.1.3.9. Develop a multi-section application file for each applicant. The file shall contain all original documents, which shall be returned to the Department upon completion of the application review process. The file shall include the application, an application review instrument completed by each team member who evaluated the application, a completed application tracking log, and a copy of all correspondence exchanged between the Provider and the applicant, including any recommendation or denial correspondence;

C.1.3.10. Develop and maintain a tracking log for accreditation and licensure status of active FCCPC program Providers. Communicate pending expiration of accreditation/licensure status with the FCCPC training program providers. Provider will notify the Department of FCCPC training program Providers’ inactive status.

C.1.3.11. Coordinate and maintain a log of the Birth Through Five FCCPC Training and Program Provider Audit Requirements and Annual Attestation (Attestation) from active FCCPC training program providers, including providers that did not submit timely. Provider shall submit a copy of the Attestation to the Department within five (5) business days of receipt.

C.1.3.12. FCCPC Provider applications and support documentation for eligibility determination;

recruits Review Committee members as needed; disseminates review material to committee members; communicates with members of applying accreditation associations regarding the application process and status; coordinates conference calls with Review Committee members as needed; and confers with the Office of Licensing staff.

C.1.3.12.1. See C.2.3. for Review Committee member requirements.

C.1.4. Promote the Value of Quality Child Care The Provider shall promote the value of quality child care to the general public, advocacy groups and licensed child care providers. Upon Department review and approval, the Provider shall disseminate information and outreach items pertinent to the quality child care such as quality provider skillsets, how to recruit and retain quality providers, upcoming training opportunities, new or amended licensing requirements, impending legislation, methods for selecting a quality care provider, and other important child care information.

Expenditures include costs of the design, development, printing, and cost of postage and mailing of the newsletter, conference brochure or other information. Documentation of postage purchased for activities related to the dissemination of quality child care information shall be submitted with each payment request. The purchase of postage meters shall include the identification number of the postage meter. Stamp purchases must show the quantity and denomination. Bulk mail permits shall indicate the permit number.

To promote quality child care the Provider shall:

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C.1.4.1. Design, develop, and publish one (1) electronic newsletter during the course of the fiscal year for FCCPC training program providers and maintaining an up-to-date electronic mailing list of FCCPC training program providers;

C.1.4.2. Design, develop, and publish three (3) electronic newsletters during the course of the fiscal year for the Office of Child Care;

C.1.4.3. Design, develop, print, and publish four (4) brochures, fliers, information pamphlets, handouts, or other printed material each fiscal year. The content for these publications will be determined by the Department;

C.1.4.4. Produce and distribute outreach items each fiscal year. The outreach items will be determined by the Department.

C.1.4.5. Support a partial sponsorship of the Florida Association for the Education of Young Children (FLAEYC) annual conference consistent with Chapter 402.314, F.S. to offer opportunities for child care practitioners and advocates to network and support access to quality child care and education throughout Florida.

C.1.4.6. Submit all designs and materials to the Department for review and approval prior to production or distribution.

C.1.5. Coordinate and Host Two Annual Statewide Quality Training Events The Provider shall coordinate and host two (2) annual statewide quality training events to bring Department staff and other related agencies together to learn and share information regarding issues related to the provision of quality child care in Florida. The Provider shall coordinate and perform the following activities with involvement of and approval of the Department:

C.1.5.1. Two annual training events include: 1) one meeting for Office of Licensing leadership held at one location; and 2) one meeting for child care licensing staff that could be held at one location or be held in separate regional locations.

C.1.5.2. Appoint a designated Meeting Coordinator for each statewide training event and notify the Department’s Contract Manager of the name and telephone number of the Meeting Coordinator.

C.1.5.3. Schedule and hold an initial meeting with the Department within the first thirty (30) days of each new fiscal year to begin the planning process for the two statewide training events.

C.1.5.4. Develop and submit for approval to the Department a meeting timeline detailing task due dates and the individual/agency responsible.

C.1.5.5. Secure trainers and speakers consistent with the theme of the annual training event.

C.1.5.6. Select and pay for a meeting venue.

C.1.5.7. Negotiate with hotels, speakers, and workshop training presenters to determine related fees.

C.1.5.8. Establish a website link for attendees to use to register and make hotel reservations.

C.1.5.9. Assist with all hotel/travel accommodations prior to and during the training.

C.1.5.10. Establish a training registration and hotel reservation database and provide a confirmation list to the Department on a weekly basis until the event.

C.1.5.11. Receive from the Department a list of any Department staff that will be attending.

C.1.5.12. Develop, produce, and disseminate statewide training registration materials.

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C.1.5.13. Process all registrations (advanced and on-site registrations).

C.1.5.14. Facilitate the registration process on the date of the training event by providing sign-in sheets, name tags, and other items to persons attending the training.

C.1.5.15. Provide the Department a sign-in list of the names and addresses of training attendees within two weeks after completion of training.

C.1.5.16. Develop and coordinate training agendas, workshop topics, and facility setup including all audio-visual and electronic equipment needed for training presentations.

C.1.5.17. Develop and produce publications, brochures, programs, etc. for training events, registration, and resource materials.

C.1.5.18. Provide on-site staff support during the training event.

C.1.5.19. Evaluate training activities through pre- and post- training surveys collecting participant feedback. Evaluate feedback and provide a summary report of the evaluation.

C.1.5.20. Provide all other necessary administrative tasks required.

C.1.6. Annual Project Summary Report C.1.6.1. The Provider shall generate an Annual Project Summary Report for each fiscal year of the Contract. This report is a cumulative narrative summary of the Provider’s activities during the fiscal year. The report shall include a discussion on the accomplishments for the Service Tasks contained in Section C.1. of this Contract to include, but not limited to:

C.1.6.1.1. The approved Project Plan.

C.1.6.1.2. A summary of the training sessions, the information gained, and the progress made within each training session.

C.1.6.1.3. A summary of the pre and post evaluations of each training session.

C.1.6.1.4. Recommendations for how the Office of Licensing can continue to build upon the approach of technical assistance, relationship building, and community integration appropriate for the early childhood education field, and implications for the future.

C.1.6.1.5. A summary of program support related to the FCCPC Training Program.

C.1.6.1.6. A summary of products development and distributed related to promoting the value of quality child care.

C.1.6.1.7. A summary of the two annual statewide quality training events, including recommendations for future events.

C.1.6.2. The Provider shall submit the Annual Project Summary Report it to the Department’s Contract Manager prior to the submission of the final invoice for each fiscal year.

C.2. ADMINISTRATIVE TASKS

C.2.1. Staffing C.2.1.1. The Provider shall maintain sufficient qualified staff to successfully deliver the services set out in this Contract.

C.2.1.2. The Provider shall notify the Contract Manager in writing (e-mails acceptable), within two (2) weeks of any staff changes or any key organizational changes, such as but not limited to the Executive Director or President.

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C.2.2. Project Manager Professional Qualifications C.2.2.1. The Provider’s Project Manager shall have a minimum of a bachelor’s degree in early childhood education, child growth and development, and experience in a child care setting serving children age birth through 8 years old.

C.2.2.2. The Project Manager shall have a minimum of three years of experience in managing a project relating to the services requested in this contract.

C.2.3. FCCPC Review Committee Member Requirements Through a review of resumes, bios, degrees, certifications, or interviewing, the Provider must confirm FCCPC Review Committee members have experience or training to exercise prudent judgement in the following activities:

C.2.3.1. Understanding and applying theories and best practices in early childhood education/child growth and development, emergent literacy, and the provision of child care services;

C.2.3.2. Understanding adult learning strategies and teaching methods;

C.2.3.3. Conducting review processes that ensure compliance with criteria and identifying shortfalls;

C.2.3.4. Effectively communicating verbally and in writing providing clear and concise recommendations and feedback reports on collected data;

C.2.3.5. Refraining from activities that would be considered a conflict of interest;

C.2.3.6. Functioning as part of a team that works together to achieve inter-rater agreement; and C.2.3.7. Meeting timeframes established by the Project Manager.

C.2.4. Subcontracting All subcontracting to meet the requirements of service tasks referenced in Exhibit C is subject to the approval of the Department as referenced in Standard Contract Part 1, Section 4.3.3.2.

The Department’s agreement to allow service tasks to be subcontracted does not in any way alter the Provider’s responsibility to the Department for all work performed including service tasks, deliverables, minimum performance measures, and possible financial consequences.

C.2.5. Records and Documentation The Provider shall maintain and deliver the following records and completed documentation to the Contract Manager as required:

C.2.5.1. All source documents or supporting documentation used to determine compliance with performance measures and deliverables.

C.2.5.2. Contract Forms # Title Due Date Contents

1. General Liability Insurance Due on or prior to contract begin date and annually thereafter Certificate of Insurance

2. Written delegation of authority including a sample signature

As often as signature authority changes

Recent written proof that the person executing the contract for the Provider has the authority to bind the Provider

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to the terms of the contract.

3. Civil Rights Compliance

Checklist Annually, per CFOP 60-16 if Provider has 15 or more employees

Signed and dated Civil Rights Compliance Checklist (CF 0946) completed per CFOP 60-16 Section 5-3.

4. Documentation of Human Services Contract List (Coordinated Contract Services)

Due on or prior to contract begin date and annually thereafter

A comprehensive list of the Provider’s health and human services contracts.

5. Financial and Compliance Audit

180 days after the end date of each State Fiscal Year

Per instructions in Attachment

6. Certification Regarding Lobbying Form

Due on or prior to contract begin date and as requested by the Department or if federal funds are added

Attachment 2 (CF 1123)

7. Security Agreement Form, Security Awareness Training HIPAA Training

Due on or prior to contract begin date and annually thereafter

CF 0114

Certificates of Completion for Trainings

8. Executive Compensation Annual Report

Due on or prior to contract begin date and before May 1 annually thereafter

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C.2.5.3. The Provider shall maintain only copies of applications, along with supplemental documents submitted with the application. Original files, including applications and supplemental documents, will be electronically submitted to the Department once the evaluation review process is complete for each accrediting agency.

C.2.5.4. The Provider shall maintain a log of any and all correspondence regarding applications and all other documentation related to evaluation of applications.

C.2.5.5. The Provider shall maintain supporting documentation related to the education and experience of the project reviewers identified to perform the services outlined in this contract.

C.2.5. Reports (Programmatic and to Support Payment) C.2.5.1. The Provider shall deliver the reports, documentation, and deliverables listed below to the Department for review and approval as described in Exhibit D, Deliverables, and by the due dates provided therein.

C.2.5.2. Acceptance of required reports shall constitute a separate act and must be approved by the Contract Manager as such. The Department reserves the right to reject reports as incomplete, inadequate, or unacceptable according to the limits set forth in this Contract. The Provider shall, without additional compensation, correct or revise any incomplete, inadequate, or unacceptable reports.

C.2.5.3. The Department, in its sole discretion, may allow additional time for the Provider to remedy the objections noted by the Department, or the Department may, after giving the Provider a reasonable opportunity to make a report complete, adequate, or acceptable to the Department, declare this Contract to be in default.

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EXHIBIT D – DELIVERABLES

D.1. Service Units A unit of service is one quarter of the State Fiscal Year for Child Care Training and Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and in compliance with the schedule and specific terms of the approved Project Plan for this Contract, and documented pursuant to Exhibit C, Section C.2.5., Reports. The unit of service shall be delivered in accordance with the terms and conditions of this Contract and performed in a manner approved by the Department.

D.2. Deliverable Documents

Document Due D.2.1. Project Plan (Exhibit C – Service Tasks, Subsections C.1.1.1. and C.1.1.2.)

The Provider shall submit the proposed Project Plan to the Department’s Contract Manager within two (2) weeks of contract effective date.

The Provider shall submit the revised Project Plan for approval to the Department’s Contract Manager no later than one (1) week from the date of the

D.2.2. Quarterly Reports (Exhibit C – Service Tasks, Subsections C.1.1.4. and C.1.1.5.)

The Provider shall submit each Quarterly Report to the Department’s Contract Manager at least one (1) week prior to each quarterly status meeting with the Department.

D.2.3. Licensing Counselor Quality Training (Exhibit C – Service Tasks, Section C.1.2.)

Determined by Project Plan

D.2.5. Training Materials (Exhibit C – Service Tasks, Section C.1.2.6) Determined by Project Plan

D.2.6. Training attendance logs, training agendas, and status reports based on the results of each training.

(Exhibit C – Service Tasks, Section C.1.2.4.)

Included in Quarterly Performance Compliance Reports

D.2.7. Annual Project Summary Report (Exhibit C – Service Tasks, Section C.1.6.) Determined by Project Plan; Before end of

SFY Invoice

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D.3. Acceptance of Deliverables D.3.1. Service Unit Deliverables Evidence of completion or provision of service units must be provided to the Department's Contract Manager by the time specified within this section. and must be approved by the Department prior to payment of an invoice. The Provider understands and agrees that all tasks associated with the delivery or provision of these services must also be completed prior to requesting payment for said services.

D.3.2. Operational Reports and Deliverables.

Where this Contract requires the delivery of reports and deliverable documents to the Department, mere receipt by the Department shall not be construed to mean or imply acceptance of those reports or documents. It is specifically intended by the parties that acceptance of required written reports shall constitute a separate act. The Department reserves the right to reject reports as incomplete, inadequate, or unacceptable according to any parameters set forth in the Contract. The Department, at its option, may allow additional time within which the Provider may remedy the objections noted by the Department or the Department may, after having given the Provider a reasonable opportunity to complete, make adequate or acceptable, declare the Contract to be in default. The Provider shall work with the Department to ensure the reliability of data collected through established reporting formats appropriate to the program and service.

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EXHIBIT E – MINIMUM PERFORMANCE MEASURES

E.1. Minimum Performance Measures E.1.1. The Provider shall develop and submit a Project Plan including timeline, in accordance with C.1.1., which includes the specific terms of the Tasks outlined in Exhibit C, Task List, for implementation of all phases of the Child Care Training and Educational Support Services. The Department has final approval of all items in the Project Plan, including specific terms for implementation, in accordance with C.1.1.3.

E.1.2. The Provider shall make all revisions to the Project Plan as requested by the Department. The Project Plan may be updated at any time with written approval of the Department’s Contract Manager. The Department has final approval of all items in the Project Plan, including the specific terms for implementation, in accordance with C.1.1.3.

E.1.3. The Provider shall perform 100% of the Tasks as outlined in Exhibit C, Task List, and in compliance with the schedule and specific terms of the approved Project Plan for this Contract, culminating in the development and successful implementation of Child Care Licensing Counselor Quality Training and Professional Development.

E.1.4. The Provider shall submit Quarterly Reports which provides quantitative and qualitative evidence that task activities identified in Exhibit C, Task List, have been performed during each quarter of the State Fiscal Year in compliance with the schedule and specific terms of the approved Project Plan for this Contract.

E.1.5. When compared to the pre-training evaluation, post-training evaluations will show 80% of students have increased knowledge in technical assistance for licensed child care provider, community partner engagement, and building relationships with child care providers.

E.1.6. The Provider shall deliver all services, reports, documentation, and deliverables in accordance with the terms and conditions of this Contract and performed in a manner approved by the Department. Mere receipt by the Department shall not be construed to mean or imply acceptance or approval of those services, reports, documentation, or deliverables.

E.1.7. The Provider shall deliver to the Department's Contract Manager for approval all services, reports, documentation, Deliverables and Deliverable Documents by the time specified in Exhibit D.

E.2. Performance Evaluation Methodology E.2.1 Reports submitted by the Provider along with the Provider’s documentation activities directly related Deliverables shall be reviewed and evaluated by the Department to determine if the terms and conditions of this Contract have been met.

E.2.2 Performance Standards Statement: By execution of this Contract the Provider hereby acknowledges and agrees that its performance under the Contract must meet the standards set forth above and shall be bound by the conditions set forth in this Contract. If the Provider fails to meet these standards, the Department, at its exclusive option, may allow a reasonable period, not to exceed six months, for the Provider to correct performance deficiencies. If performance deficiencies are not resolved to the satisfaction of the Department within the prescribed time, and if no extenuating circumstances can be documented by the Provider to the Department’s satisfaction, the Department must terminate the Contract. The Department has the sole authority to determine whether there are extenuating or mitigating circumstances.

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EXHIBIT F - METHOD OF PAYMENT

F.1. This is a fixed price (unit cost) contract. The Department will pay the Provider for the delivery of service units provided in accordance with the terms and conditions of this Contract for a total dollar amount not to exceed the following:

F.1.1. $TBD for three quarters of State Fiscal Year 2023-2024;

F.1.2. $TBD for State Fiscal Year 2024-2025;

F.1.3. $TBD for State Fiscal Year 2025-2026;

F.1.4. $TBD for State Fiscal Year 2026-2027; and, F.1.5. $TBD for State Fiscal Year 2027-2028 for a total contract amount not to exceed $TBD, subject to the availability of funds.

F.2. Unit Cost The Department will pay for the service units at the unit prices and at the limits listed below:

F.2.1. Pricing State Fiscal Year 2023-24

F.2.2. Pricing State Fiscal Year 2024-25

F.2.3. Pricing State Fiscal Year 2025-26

# Deliverable Unit Cost F.2.2.1 One quarter of the State Fiscal Year for Child Care Training and

Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and documented pursuant to Exhibit C, Section C.2.5., Reports. The first year of the Contract will be for three quarters.

$TBD

Total State Fiscal Year Not to Exceed: $TBD

# Deliverable Unit Cost F.2.2.2 One quarter of the State Fiscal Year for Child Care Training and

Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and documented pursuant to Exhibit C, Section C.2.5., Reports.

$TBD

Total State Fiscal Year Not to Exceed: $TBD

# Deliverable Unit Cost F.2.2.3 One quarter of the State Fiscal Year for Child Care Training and

Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and documented pursuant to Exhibit C, Section C.2.5., Reports.

$TBD

Part 2 of 2 17 Contract No.

F.2.4. Pricing State Fiscal Year 2026-27

F.2.5. Pricing State Fiscal Year 2027-28

F.3. Service Delivery Documentation Requirements The Provider shall submit the required supporting documentation in accordance with Exhibit C

– Task List, Sections C.1, and C.2 of this Contract.

F.4. Obtaining Department Approval of Deliverables prior to Invoice Submission The Provider shall be responsible for obtaining the written approval of each deliverable from the designated Department staff prior to submitting the invoice for payment. When the written approval is obtained, the Provider shall submit the written approval to the Contract Manager, if the designated approver is staff other than the Contract Manager. Approval of each deliverable due within the month of service must be obtained by the Provider and provided to the Contract Manger prior to invoicing for services.

F.5. Invoice Requirements The Provider shall prepare and submit an invoice for services within fifteen (15) business days following the end of the quarter for which payment is being requested. The Provider's invoice shall be accompanied by detailed documentation that supports each line item identified in the Provider's invoice.

Approval of an invoice for payment is a separate action than the Department's approval of the delivery of deliverables and services. The actual content and format of the Provider's invoice shall be subject to approval of the Department. The quarterly invoice for units of service rendered during a previous quarter must contain:

F.5.1. the invoice number, # Deliverable Unit Cost Total State Fiscal Year Not to Exceed: $TBD

# Deliverable Unit Cost F.2.2.4 One quarter of the State Fiscal Year for Child Care Training and

Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and documented pursuant to Exhibit C, Section C.2.5., Reports.

$TBD

Total State Fiscal Year Not to Exceed: $TBD

# Deliverable Unit Cost F.2.2.5 One quarter of the State Fiscal Year for Child Care Training and

Educational Support Services as described in, and meeting the requirements of, Exhibit B, Scope of Work, and Exhibit C, Task List, and documented pursuant to Exhibit C, Section C.2.5., Reports.

$TBD

Total State Fiscal Year Not to Exceed: $TBD

Part 2 of 2 18 Contract No.

F.5.2. the contract number, F.5.3. the name and address of the Provider, F.5.4. the date submitted, F.5.5. the service dates for which payment is being requested, F.5.6. the amount due, including:

F.5.6.1. the core services (service units) provided during the service period and amount due by unit, F.5.6.2. subtotal by service unit for services F.5.6.3. Total dollar amount being requested for invoice service period

F.5.7. The invoices must be signed and dated by the person completing the invoice.

F.6. Expenditures shall meet the minimum requirements established by the Department of Financial Services, Division of Accounting and Auditing, Bureau of Auditing, Reference Guide for State Expenditures, which is available at the Department of Financial Services web site.

F.7. The following financial consequences apply in addition to the Financial Consequences provided in Standard Contract Part 1, Section 6.1, of this Contract.

F.7.1. Deliverables that are not accepted for reimbursement shall be assessed a financial consequence of five percent (5%) of the quarterly invoice.

F.7.2. With regard to financial consequences in this Exhibit, in the event that the noncompliance was the result of adverse circumstance beyond the Provider's control, the Department will consider waiving or reducing the financial consequences under the following circumstances:

F.7.3. Adverse circumstances beyond the Provider's control refer to unforeseeable events not arising from an act or omission of the Provider, its officers or employees that materially impaired the Provider's ability to perform and for which there were no reasonable means to mitigate or avoid the adverse impact.

F.7.4. The Provider shall demonstrate that it had corrected the noncompliance as quickly as reasonably possible and detail the steps that the Provider has put into place to avoid a future recurrence of the noncompliance.

F.7.5. In order to be able to rely on this section, the Provider's representative possessing contract signature authority shall attest to and document the adverse circumstances beyond the Provider's control to the Contract Manager at the time that it provides its response to any notice of noncompliance or notice of financial consequences.

F.7.6. Receipt of the attestation by the Contract Manager does not constitute acceptance of the attestation. It is specifically agreed by the parties that acceptance, in writing by the Contract Manager, of the sufficiency of the adverse circumstances beyond the Provider's control is a condition of any waiver or reduction of the financial consequences provided for hereunder.

F.7.7. Barring Department acceptance of adverse circumstances beyond the Provider's control, the Department's Contract Manager shall assess financial consequences against the Provider in accordance with those described in this Exhibit.

Part 2 of 2 19 Contract No.

Part 2 of 2 20 Contract No.

ATTACHMENT 1 – FINANCIAL AND COMPLIANCE AUDIT

The administration of resources awarded by the Department of Children & Families to the Provider may be subject to audits as described in this attachment.

A. MONITORING

In addition to reviews of audits conducted in accordance with 2 Code of Federal Regulations (CFR) §§ 200.500- 200.521 and § 215.97, F.S., as revised, the Department may monitor or conduct oversight reviews to evaluate compliance with contract, management, and programmatic requirements. Such monitoring or other oversight procedures may include, but not be limited to, on-site visits by Department staff, agreed-upon procedures engagements as described in 2 CFR § 200.425 or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures deemed appropriate by the Department. In the event the Department determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department’s inspector general, the state’s Chief Financial Officer or the Auditor General.

B. AUDITS

PART I: FEDERAL REQUIREMENTS

This part is applicable if the recipient is a State or local government, or a non-profit organization as defined in 2 CFR §§ 200.500-200.521.

In the event the recipient expends $750,000 or more in Federal awards during its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of 2 CFR §§ 200.500-200.521. The recipient agrees to provide a copy of the single audit to the Department’s Single Audit Unit and its contract manager. In the event the recipient expends less than $750,000 in Federal awards during its fiscal year, the recipient agrees to provide certification to the Department’s Single Audit Unit and its contract manager that a single audit was not required. In determining the Federal awards expended during its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Children & Families, Federal government (direct), other state agencies, and other non-state entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by 2 CFR §§ 200.500-200.521. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200 §§ 200.500-200.521 will meet the requirements of this part. In connection with the above audit requirements, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR § 200.508.

The schedule of expenditures should disclose the expenditures by contract number for each contract with the Department in effect during the audit period. The financial statements should disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the Department shall be fully disclosed in the audit report package with reference to the specific contract number.

PART II: STATE REQUIREMENTS

This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes.

Part 2 of 2 21 Contract No.

In the event the recipient expends $500,000 or more ($750,000 or more for fiscal years beginning on or after July 1, 2016) in state financial assistance during its fiscal year, the recipient must have a State single or project-specific audit conducted in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. The recipient agrees to provide a copy of the single audit to the Department’s Single Audit Unit and its contract manager. In the event the recipient expends less than $500,000 (less than $750,000 for fiscal years beginning on or after July 1, 2016) in State financial assistance during its fiscal year, the recipient agrees to provide certification to the Department’s Single Audit Unit and its contract manager that a single audit was not required. In determining the state financial assistance expended during its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Children & Families, other state agencies, and other nonstate entities.

State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements.

In connection with the audit requirements addressed in the preceding paragraph, the recipient shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 or 10.650, Rules of the Auditor General.

The schedule of expenditures should disclose the expenditures by contract number for each contract with the Department in effect during the audit period. The financial statements should disclose whether or not the matching requirement was met for each applicable contract. All questioned costs and liabilities due the Department shall be fully disclosed in the audit report package with reference to the specific contract number.

PART III: REPORT SUBMISSION

Any reports, management letters, or other information required to be submitted to the Department pursuant to this agreement shall be submitted within 180 days after the end of the provider’s fiscal year or within 30 (federal) or 45 (State) days of the recipient’s receipt of the audit report, whichever occurs first, directly to each of the following unless otherwise required by Florida Statutes:

C. Contract Manager for this contract (One copy) D. Department of Children & Families (One electronic copy and management letter, if issued)

Office of the Inspector General Single Audit Unit The Centre, Suite 400-I 2415 Monroe Street Tallahassee, Florida 32303 Email address: HQW.IG.Single.Audit@myflfamilies.com

E. Reporting packages for audits conducted in accordance with 2 CFR Part 200 §§ 200.500-200.521, and required by Part I of this agreement shall be submitted, when required by § 200.512 (d) by or on behalf of the recipient directly to the Federal Audit Clearinghouse using the Federal Audit Clearinghouse’s Internet Data Entry System at:

https://harvester.census.gov/facweb/ and other Federal agencies and pass-through entities in accordance with 2 CFR § 200.512.

mailto:HQW.IG.Single.Audit@myflfamilies.com https://harvester.census.gov/facweb/

Part 2 of 2 22 Contract No.

F. Copies of reporting packages required by Part II of this agreement shall be submitted by or on behalf of the recipient directly to the following address:

Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 Email address: flaudgen_localgovt@aud.state.fl.us

Providers, when submitting audit report packages to the Department for audits done in accordance with 2 CFR §§ 200.500-200.521, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit or for-profit organizations), Rules of the Auditor General, should include, when available, correspondence from the auditor indicating the date the audit report package was delivered to them. When such correspondence is not available, the date that the audit report package was delivered by the auditor to the provider must be indicated in correspondence submitted to the Department in accordance with Chapter 10.558(3) or Chapter 10.657(2), Rules of the Auditor General.

PART IV: RECORD RETENTION

The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of six years from the date the audit report is issued and shall allow the Department or its designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department or its designee, Chief Financial Officer or Auditor General upon request for a period of three years from the date the audit report is issued, unless extended in writing by the Department.

CF 1120, Effective February 2017, (CF-1120-1516) mailto:flaudgen_localgovt@aud.state.fl.us

Part 2 of 2 23 Contract No.

ATTACHMENT 2 – CERTIFICATION REGARDING LOBBYING

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE

AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No federal appropriated…