DCF RFP 2223 082 9.27.pdf

DCF RFP 2223 082 1 of 37 (PMT-05-2021) Effective 6/24/2021

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

OFFICE OF LICENSING

REQUEST FOR PROPOSAL

DCF RFP 2223 082

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

DCF RFP 2223 082 2 of 37

TABLE OF CONTENTS

SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

1.2 Term of the Agreement

1.3 Contact Person and Procurement Officer

1.4 Official Notices

1.5 Protests

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Limitations on Contacting Department Personnel and Others

2.3 Timeline

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation

2.5 Pre-solicitation Conference

2.6 Written Questions and Department Answers

2.7 Receipt of Proposals

2.12 Form PUR 1001

2.13 Departments Discretion

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.2 Minimum Programmatic Specifications

3.7 Composition of the Contract

3.12 Order of Precedence

3.13 Supporting Documentation

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Proposal

4.2 Contents of the Proposal

SECTION 5. THE SELECTION METHODOLOGY

5.1 Selection Criteria

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

APPENDIX II: VENDOR’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORM

APPENDIX IV: SUBCONTRACTOR LIST

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APPENDIX V: STANDARD CONTRACT PART 1

APPENDIX VI: STANDARD CONTRACT PART 2

APPENDIX VII: FEDERAL GRANT COMPLIANCE INTRODUCTION

APPENDIX IX: CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION CONTRACTS/SUBCONTRACTS

APPENDIX X: PROPOSED PRICING……………………………………………………………….36

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SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

The Florida Department of Children and Families (Department), Office of Licensing, Child Care Regulation, is seeking a Vendor to provide child care training and educational support services. Any person interested in participating must comply with the terms of this solicitation.

The goal of these services is to support the Child Care’s training and education initiatives as it relates to training providers, licensed child care providers, and licensing counselors to incorporate enhanced technical assistance, relationship building, and community integration appropriate for the early childhood education field. This contract will continue the Department’s work towards increasing the provision of quality child care services, and promoting the value of quality child care to the general public, advocacy groups, and current licensed child care providers.

Services provided through this contract will include:

1.1.1 Project Planning and ongoing communication for training and educational support services. Provide an annual project plan and summary for each fiscal year.

1.1.2 Assisting with the Department's compliance with statutory and administrative rule requirements for the application, evaluation, and approval of Florida Child Care Professional Credential (FCCPC) training providers.

1.1.3 Supporting the dissemination of information for public awareness as provided in sections 402.26(4), 402.3125(5), 402.313(9) and 402.3131(6), F.S., to help citizens in determining quality child care options and best practices. Dissemination of information is expected to occur through the creation and distribution of child care regulation pamphlets, brochures,publications, and outreach items, as well as the publication of annual FCCPC newsletters and triannual newsletters for child care licensing staff, child care providers, and community partners.

1.1.4 Providing training and educational support services which focus on professional development, empower frontline child care staff with support and tools needed to deliver quality services, and apply proven best practices to maximize efficiencies and outcomes that ultimately promote the health and safety of children in care.

1.1.5 Coordinating/hosting two annual statewide training events for the Department's Office of Licensing leadership and child care licensing staff. The training events support educational efforts and allow training related to the provision of quality child care in Florida.

1.2 Term of the Agreement

The anticipated start date of the resulting contract is January 1, 2024. The anticipated duration of the contract is four and a half years after the start of service. Renewal, if any, shall comply with s.

287.057(14), F.S.

1.3 Contact Person and Procurement Officer

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Jeremy Taber Procurement Officer Florida Department of Children and Families Jeremy.Taber@myflfamilies.com and Copy:

HQW.Procurement.Team.Activities@myflfamilies.com mailto:Jeremy.Taber@myflfamilies.com mailto:HQW.Procurement.Team.Activities@myflfamilies.com

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1.4 Official Notices

All notices, decisions, intended decisions, and other matters relating to this solicitation will be posted on the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP) located at:

https://vendor.myfloridamarketplace.com It is the responsibility of prospective Vendors to check the VIP for addenda, notices of decisions and other information or clarifications to this solicitation. The Department bears no responsibility for any resulting impacts associated with a prospective Vendor’s failure to obtain the information made available through the VIP. Posting on the VIP is the only official notice for determinations of timeliness of protests (see Section 1.5, Protests).

1.5 Protests

Any protest concerning this solicitation shall be made in accordance with sections 120.57(3) and 287.042(2), F.S., and Rule Chapter 28110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Proposals from responsible and responsive Vendors are eligible for evaluation. By submitting a proposal, the Vendor agrees to each of the certifications listed in this solicitation unless otherwise indicated.

The Department may request Vendor presentations.

2.2 Limitations on Contacting Department Personnel and Others In accordance with s 287.057(23) F.S., “respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a proposal.”

2.3 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

09/27/2023 N/A MFMP VIP located at:

https://vendor.myfloridamarketplace.co m

1.4

Written questions must be received by:

10/11/2023 1:00pm See Section 1.3 2.6 https://vendor.myfloridamarketplace.com/ mailto:Agency.Clerk@myflfamilies.com https://vendor.myfloridamarketplace.com/

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Activity Date Time Eastern

Address Section Reference

Department’s anticipated response to questions:

10/20/2023 N/A MFMP VIP located at:

2.6

Electronic bid must be received by the Department:

11/02/2023 1:00pm See Section 1.3 2.7

*Proposal opening:

11/03/2023 2:00pm Computer, tablet or smartphone.

https://www.gotomeet.me/SolicitationAd ministration

You can also dial in using your phone.

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 3173116

Access Code: 687621357

2.7.3

Anticipated posting of intended contract award:

11/21/2023 N/A MFMP VIP located at:

5.2.5

Anticipated effective date of contract:

01/01/2024 N/A N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

2.4 Woman--, Veteran--, and Minority-owned Small Businesses Participation Woman, Veteran, and Minorityowned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or presolicitation meetings. All Vendors shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman, Veteran, or Minorityowned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

2.5 Pre-solicitation Conference

A presolicitation conference will not be held for this RFP.

2.6 Written Questions and Department Answers

Vendor questions for which binding Department answers are desired must be addressed as permitted in Section 1.3, using the template provided in APPENDIX III, and received by the Procurement Officer on or before the dates and time specified in Section 2.3.

2.7 Receipt of Proposals

The Vendor shall submit an electronic version of the proposal in response to this solicitation (including all required documents) in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section 1.3.

2.8 Proposal Deadline

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://www.gotomeet.me/SolicitationAdministration https://www.gotomeet.me/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357 https://vendor.myfloridamarketplace.com/ https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

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Proposals must be received by the Procurement Officer no later than the date and time and at the address provided in Section 2.3. Vendors are exclusively responsible for timely delivery of the proposals to the Procurement Officer.

2.9 Proposal Withdrawal and Amendment

Vendors may withdraw, or withdraw and replace, previously submitted sealed proposals on or before the date and time specified for sealed proposals to be received by the Department.

2.10 Binding Proposal

Vendors are bound by their proposals until the latter of 60 calendar days after the proposal opening or the closing of all opportunities for protest or appeal.

2.11 Cost of Preparation of Proposal

The Department will not pay any costs incurred in responding to this solicitation.

2.12 Form PUR 1001

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at:

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf.

2.13 Departments Discretion

2.13.1 The Department may:

2.13.2 Determine whether a Vendor is responsible, as defined in section 287.012, Florida Statutes;

2.13.3 Waive minor irregularities when doing so would be in the best interest of the State of Florida;

2.13.4 Withdraw the solicitation or reject all proposals at any time;

2.13.5 Select more than one Vendor for the commodities and contractual services encompassed by this solicitation;

2.13.6 Withdraw or amend its Notice of Award;

2.13.7 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

SECTION 3. SPECIFICATIONS

3.1 Definitions

Specific terms related to this solicitation are defined as follows:

3.1.1 The definitions referenced in section 402.302, F.S.

3.1.1.1 Florida Child Care Professional Credential (FCCPC) – A Departmentapproved training program that consists of a minimum of 120 hours of early childhood training, 480 hours of experience with children ages birth through eight (8), and a formal observation in a child care setting. The two (2) areas of certification are: “Birth through Five Certification” and “SchoolAge Certification”.

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf

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3.2 Minimum Programmatic Specifications

The selected Vendor(s) shall perform the tasks outlined in the Department’s Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX) in accordance with all terms therein.

3.3 Minimum Financial Specifications

The selected Vendor(s) shall be compensated in the manner set forth in APPENDIX IX– Department’s Standard Contract Part 2 in accordance with all terms therein.

3.4 Funding Sources

This Project is funded by state and federal funds subject to the availability of funds and appropriations.

3.5 Allowable Costs

Allowable costs are outlined only as detailed in Department’s Standard Contract Part 2.

3.6 No Cost-of-Living Increases

The Department does not fund CostofLiving increases.

3.7 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

3.8 Department’s Standard Contract

The Department’s Standard Contract Part 1 contains general contract terms and conditions required by the Department for all vendors. In addition, the Department’s Standard Contract Part 2 contains additional contract terms and conditions governing the performance of work, the clients to be served, required deliverables, performance standards, and compensation.

3.9 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s Standard Contract. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/stat e_purchasing_pur_forms

3.10 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any.

3.11 Proposal

The vendor’s proposal and any additional submittals, if incorporated into or attached to the contract.

3.12 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in 3.4, the earlier listed document shall control (e.g. 3.4.2. will control over 3.4.3).

3.13 Supporting Documentation

This table lists the supporting documentation, and the associated link to download the supporting documentation.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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Subject Description Link

Child Care Website

Information on the Office of Child Care, including links to Child Care Providers, Child Care Inspections, and more https://www.myflfamilies.com/services/c hildfamily/childcare

Child Care Staff Credentials

Staff Credential Information including Florida ChildCare Professional Credential

(FCCPC)

https://www.myflfamilies.com/childcaretr aining/credentials/staffcredential

FCCPC Applications Birth through Five FCCPC and School Age FCCPC training provider applications https://www.myflfamilies.com/sites/defa ult/files/2023 02/FloridaChildCareProfessionalCreden tialProviderApplication.pdf https://www.myflfamilies.com/sites/defa ult/files/202302/CF FSP%205257%20School%20Age%20F CCPC.pdf

Child Care Laws and Requirements

Laws and requirements that govern the operation of child care facilities and homes within the State of Florida https://www.myflfamilies.com/services/c hildfamily/childcare/childcarelaws andrequirements

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE SOLICITATION

4.1 How to Submit a Proposal

4.1.1 Format for Submittal

The Department requires that all proposals be sent by electronic means (email). One redacted copy of the proposal, identical to the original copy and clearly labeled as redacted, may also be submitted. The electronic submission must comply with the following requirements:

The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher. The Department must be able to open and view the proposal utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the Vendor may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 2.3. The Department can allow up to 100 MB for incoming attachments. The Vendor email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

4.2 Contents of the Proposal

4.2.1 Title Page (s)

The first page of the proposal shall be a Title Page that contains the following information:

https://www.myflfamilies.com/services/child-family/child-care https://www.myflfamilies.com/services/child-family/child-care https://www.myflfamilies.com/childcaretraining/credentials/staff-credential https://www.myflfamilies.com/childcaretraining/credentials/staff-credential https://www.myflfamilies.com/sites/default/files/2023-02/FloridaChildCareProfessionalCredentialProviderApplication.pdf https://www.myflfamilies.com/sites/default/files/2023-02/FloridaChildCareProfessionalCredentialProviderApplication.pdf https://www.myflfamilies.com/sites/default/files/2023-02/FloridaChildCareProfessionalCredentialProviderApplication.pdf https://www.myflfamilies.com/sites/default/files/2023-02/FloridaChildCareProfessionalCredentialProviderApplication.pdf https://www.myflfamilies.com/sites/default/files/2023-02/CF-FSP%205257%20School%20Age%20FCCPC.pdf https://www.myflfamilies.com/sites/default/files/2023-02/CF-FSP%205257%20School%20Age%20FCCPC.pdf https://www.myflfamilies.com/sites/default/files/2023-02/CF-FSP%205257%20School%20Age%20FCCPC.pdf https://www.myflfamilies.com/sites/default/files/2023-02/CF-FSP%205257%20School%20Age%20FCCPC.pdf https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements https://www.myflfamilies.com/services/child-family/child-care/child-care-laws-and-requirements

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4.2.1.1 Title of solicitation;

4.2.1.2 Solicitation number;

4.2.1.3 Vendor’s full legal name, Federal Employer Identification Number (FEIN), and Federal Unique

Entity Identifier (UEI);

4.2.1.4 Name, title, telephone number, email address and mailing address of person who can respond to inquiries regarding the proposal;

4.2.1.5 Vendor’s Point of Contact name, title, telephone number, mailing address and email address;

4.2.1.6 Proof of registration with MFMP;

4.2.1.7 Country and state of incorporation;

4.2.1.8 Principal place of business;

4.2.1.9 Description of the Vendor’s organization, including number of years in business, subsidiaries, parent corporations, officers; include organization charts and details concerning the number of facilities by geographic location; and

4.2.1.10 Names and addresses of all affiliated or related companies, partnerships or associations (including subcontractor, if any) and a brief description of its relationship to the Vendor.

4.2.2 TAB 1: TABLE OF CONTENTS

4.2.3 TAB 2: SPECIFICATIONS

4.2.3.1 Specifications for this solicitation:

4.2.3.1.1 Signature Authority

Include a signed certificate (APPENDIX I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the vendor’s normal course of business) or Section B, demonstrating the person signing the proposal, and its statements and certifications, is authorized to make such representations and to bind the vendor.

4.2.3.1.2 Vendor Certifications

Include the Vendor Certifications Form (APPENDIX II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the vendor and with “true” checked next to each of the Certifications (a) through (f).

4.2.4 TAB 3: EXECUTIVE OVERVIEW

4.2.4.1 Provide a brief executive overview demonstrating an understanding of the solicitation purpose and the needs specified in this solicitation. The Executive Overview includes a brief description of the, approach for Scope of Work services, management of Performance Measures, and means of completing Deliverables as defined in the Department’s Standard Contract Part 2

(APPENDIX IX).

4.2.4.2 Describe Vendor’s approach and philosophy, including mission statement, core values, and vision.

4.2.4.3 Describe Vendor’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure represents a lean, efficient, and effective administrative model; describe experience and achievements in developing a governance model is designed to avoid conflicts of interest.

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4.2.4.4 Provide the requested information below which will demonstrate the vendor’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced supporting documentation. The Vendor’s and any proposed subcontractor(s)’ information shall be shown separately.

4.2.5 TAB 4: SERVICE CAPABILITY (Limited to 10 pages)

The Vendor’s proposal should demonstrate the Vendor’s capability to provide requested services described in Standard Contract Part 2.

4.2.5.1 Documented experience with providing child care training in Florida within the past five years. Acceptable documentation includes a narrative summary of previous experience.

4.2.5.2 Documented experience with providing training support services in the past five years. Acceptable documentation includes a narrative summary of previous experience.

4.2.5.3 Documented experience with coordinating and hosting inperson meetings for a government agency within the past three years. Acceptable documentation includes a narrative summary of previous experience.

4.2.5.4 Documented experience with developing and dissemination of printed materials and outreach items that are child care related within the past three years. Acceptable documentation includes a narrative summary of previous experience, and images of five previously developed materials.

4.2.6 TAB 5: Project Approach (Limited to 20 pages)

The Vendor’s proposal should detail the Vendor’s Project Approach to meet the requirements as described in Standard Contract Part 2.

4.2.6.1 The Vendor shall submit a proposed approach or model to the Service Tasks as described in C.1. of Standard Contract Part 2.

4.2.6.1.1 The proposal must include an Project Plan and general timeline of activities for the Service Tasks described in C.1 of Standard Contract Part 2.

Include anticipated barriers and challenges, if any, and how the Vendor will mitigate these items.

4.2.6.2 The Vendor shall submit the proposed approach to the Administrative Tasks described in C.2 of Standard Contract Part 2.

4.2.6.2.1 The proposal must include the proposed staffing plan to successfully deliver the services set out in this Contract.

4.2.6.2.2 The proposal must address Project Manager identification, proof of qualifications, and a narrative summary of qualifications as it relates to the Administrative Tasks described in C.2 of Standard Contract Part 2.

4.2.6.2.3 The proposal must address the Vendor’s plan for providing and ensuring the Administrative Tasks described in C.2.3 of Standard Contract Part 2.

4.2.6.2.4 The Vendor shall describe the qualifications and credentials of the leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Vendor must include résumés for key leadership and personnel describing the work experience, education, and training as it relates to the requirements of this solicitation and the Department’s Standard Contract Part 1 and Part 2

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(APPENDIX VIII and APPENDIX IX). Acceptable documentation for proof of staff qualifications can include, but is not limited to, resumes, bios, degrees, and certifications.

4.2.6.2.5 The proposal shall include the Vendor’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX). The proposal should address all applicable personnel grievance and conflict resolution practices. The vendor should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

4.2.7 TAB 6: PROPOSED PRICING

The Vendor must complete Appendix X – Proposed Pricing.

4.2.8 Public Records and Trade Secrets

4.2.8.1 How Claim Trade Secret Protection

If the vendor considers any portion of the documents, data or records submitted in its proposal to be trade secret, as defined in Section 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the vendor must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with Section 4.1.4, with the words "Trade Secret" included in the file name) clearly labeled "Attachment to Proposal, Solicitation No. – Trade Secret Material". Appropriate crossreferences should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is a trade secret. This submission must be made no later than the proposal submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the proposal, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the vendor considers any portion of a submission made after its proposal to be trade secret the vendor must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

4.2.8.2 Vendor’s Duty to Respond to Public Records Requests

In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the vendor’s proposal or other submissions labeled as “trade secret,” the vendor shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the vendor shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the vendor fails to promptly submit a redacted copy and

DCF RFP 2223 082 13 of 37 justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

4.2.8.3 Department not Obligated to Defend Vendor Claims

The Department is not obligated to agree with or defend any vendor claim of exemption from inspection and copying under Florida’s Public Records Law.

The vendor is responsible for defending such claims. Further, the vendor shall protect, defend, and indemnify, including attorney’s fees and costs, the Department for actions (including litigation initiated by the Department) arising from or relating to such claims.

SECTION 5. THE SELECTION METHODOLOGY

The Department intends to award the contract to the responsible and responsive vendor(s) whose proposal is determined, in writing, to be the most advantageous to the state. The Department will award the contract based on a consideration of the relative importance of price and other evaluation criteria set forth in the solicitation. The Department may also make a determination as to whether to deem one or more vendors ineligible for award due to nonresponsibility or nonresponsiveness. The Department will electronically post the intent to award in accordance with section 120.57(3)(a), Florida Statutes, and Rule 60A1.021, Florida Administrative Code.

5.1 Selection Criteria

The Department may consider any information that reflects upon a Vendor’s capability to fully perform the contract requirements and demonstrates the level of integrity and reliability required to assure performance of the contract. The Department will use the below Scoring Scale:

Description Category Points Assigned

Extensive competency, proven capabilities, an outstanding approach to the subject area, innovative, practical, and effective solutions, a clear and complete understanding of inter relationships, full responsiveness, a clear and comprehensive understanding of the requirements and planning for the unforeseen.

Superior 5

Clear competency, consistent capability, a reasoned approach to the subject area, feasible solutions, a generally clear and complete description of interrelationships, extensive but incomplete responsiveness and a sound understanding of the requirements.

Good 4

Fundamental competency, adequate capability, a basic approach to the subject area, apparently feasible but somewhat unclear solutions, a weak description of interrelationships in some areas, partial responsiveness, a fair understanding of the requirements and a lack of staff experience and skills in some areas.

Adequate 3

Little competency, minimal capability, an inadequate approach to the subject area, infeasible and/or ineffective solutions, somewhat unclear, incomplete and /or nonresponsive, a lack of understanding of the requirements and a lack of demonstrated experience and skills.

Poor 2

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A significant or complete lack of understanding, an incomprehensible approach, a significant of complete lack of skill and experience and extensive nonresponsiveness.

Insufficient 1

Scores of zero (0) will be assigned for any sections of the Proposal not received.

5.2 Evaluation Phase Methodology

All proposals determined to be responsive will be evaluated using the process outlined below.

5.3 Programmatic Scoring

The Department’s Evaluators will independently evaluate each Programmatic Proposal in accordance with the following criteria:

Programmatic Criteria Weight Score (0-5)

Max Possible Total

Criterion 1: TAB 3: EXECUTIVE OVERVIEW

a) (Section 4.2.4.1) Provide a brief executive overview demonstrating an understanding of the solicitation purpose and the needs specified in this solicitation.

The Executive Overview includes a brief description of the, approach for Scope of Work services, management of Performance Measures, and means of completing Deliverables as defined in the Department’s Standard Contract Part 2

(APPENDIX IX).

b) (Section 4.2.4.2) Describe Vendor’s approach and philosophy, including mission statement, core values, and vision.

c) (Section 4.2.4.3) Describe Vendor’s organization and governance structure, depicting clear lines of authority including corporate affiliations; describe how the structure represents a lean, efficient, and effective administrative model; describe experience and achievements in developing a governance model is designed to avoid conflicts of interest.

d) (Section 4.2.4.4) Provide the requested information below which will demonstrate the vendor’s and subcontractor(s)' ability to successfully complete the work described in this solicitation and its appendices, attachments, exhibits, and referenced

DCF RFP 2223 082 15 of 37 supporting documentation. The Vendor’s and any proposed subcontractor(s)’ information shall be shown separately.

Criterion 2: TAB 4: SERVICE CAPABILITY (Limited to 10 pages) How well does the Vendor’s proposal address the following Service Capability criteria to demonstrate the Vendor’s capability to provide requested services as described in Standard Contract Part 2?

a) (Section 4.2.5.1) Documented experience with providing child care training in Florida within the past five years.

Acceptable documentation includes a narrative summary of previous experience.

b) (Section 4.2.5.2) Documented experience with providing training support services in the past five years. Acceptable documentation includes a narrative summary of previous experience.

c) (Section 4.2.5.3) Documented experience with coordinating and hosting inperson meetings for a government agency within the past three years.

Acceptable documentation includes a narrative summary of previous experience.

d) (Section 4.2.5.4) Documented experience with developing and dissemination of printed materials and outreach items that are child care related within the past three years. Acceptable documentation includes a narrative summary of previous experience, and images of five previously developed materials.

TAB 5: Project Approach (Limited to 20 pages) The Vendor’s proposal should detail the Vendor’s Project Approach to meet the requirements as described in Standard Contract Part 2.

Criterion 3

a) Standard Contract Part 2, Section C.1.1., Project Planning and Ongoing Communication Is the proposed Project Plan timeline of activities reasonable and offers a strategic approach to accomplish the Service Tasks described in C.1 of

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Standard Contract Part 2?

How well does the proposal address anticipated barriers and challenges, if any, and how the Vendor will mitigate these items?

b) Standard Contract Part 2, Section C.1.2., Licensing Counselor Training How well does the Vendor’s proposed Project Plan detail how the Vendor will coordinate training and professional development sessions with subject matter experts?

Does the proposed Project Plan offer a capable and strategic approach to provide all activities within this service task?

c) Standard Contract Part 2, Section C.1.3, Florida Child Care Professional Credential (FCCPC) Training Program Support and Application Review How well does the Vendor’s proposed Project Plan detail how the Vendor will provide FCCPC program support, including application review?

Does the proposed Project Plan offer a capable and strategic approach to provide all activities

d) Standard Contract Part 2, Section C.1.4, Promote the Value of Quality Child Care How well does the Vendor’s proposed Project Plan detail how the Vendor will promote the value of quality child care to the public, advocacy groups, and licensed child care providers?

Does the proposed Project Plan offer a capable and strategic approach to provide all activities within this service task?

e) Standard Contract Part 2, Section C.1.5., Coordinate and Host Two Statewide Quality Training Events How well does the Vendor’s proposed Project Plan detail how the Vendor will coordinate and host two statewide quality training events?

Does the proposed Project Plan offer a capable and strategic approach to provide all activities

f) Standard Contract Part 2, Section C.1.6., Annual Project Summary Report How well does the Vendor’s proposed Project Plan

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Does the proposed Project Plan offer a capable and strategic approach to provide all activities within this service task?

Criterion 3 Total Weight 50 250

The Vendor shall submit the proposed approach to the Administrative Tasks described in C.2 of Standard Contract Part 2.

Criterion 4: TAB 5: Project Approach How well does the Vendor’s proposal address the following Administrative Tasks criteria as outlined in Section 4.1.1.2.1 to demonstrate the Vendor’s capability to provide requested services as described in Section C.2 of Standard Contract Part 2?

a) (Section 4.2.6.2) The Vendor shall submit the proposed approach to the Administrative Tasks described in C.2 of Standard Contract Part 2.

b) (Section 4.2.6.2.1) The proposal must include the proposed staffing plan to successfully deliver the services set out in this Contract.

c) (Section 4.2.6.2.2) The proposal must address Project Manager identification, proof of qualifications, and a narrative summary of qualifications as it relates to the Administrative Tasks described in C.2 of Standard Contract Part 2.

d) (Section 4.2.6.2.3) The proposal must address the Vendor’s plan for providing and ensuring the Administrative Tasks described in C.2.3 of Standard Contract Part 2.

e) (Section 4.2.6.2.4) The Vendor shall describe the qualifications and credentials of the leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Vendor must include résumés for key leadership and personnel describing the work experience, education, and training as it relates to the requirements of this solicitation and the Department’s Standard

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5.4 Financial Scoring

Instead of financial evaluators to the Department will evaluate APPENDIX X: Proposed Pricing, for this solicitation based upon overall cost. The Procurement Officer will rank each Financial Proposal.

5.5 Total Score of Proposals

The Procurement Officer will average the total programmatic point scores and the total financial point scores. The Procurement Officer will then add the programmatic proposal points score to the financial proposal point scores to obtain a total score. The Procurement Officer will use the total points to rank Vendors. This ranking will serve as the recommended ranking of the Department’s Evaluators.

5.6 Report of the Procurement Officer

Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX). Acceptable documentation for proof of staff qualifications can include, but is not limited to, resumes, bios, degrees, and certifications.

f) (Section 4.2.6.2.5) The proposal shall include the Vendor’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX). The proposal should address all applicable personnel grievance and conflict resolution practices. The vendor should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

Criterion 3 Total Weight 5

TOTAL POINTS POSSIBLE 55 275

Criteria Weight Score (0-5)

TAB 6: APPENDIX X: Proposed Pricing

TOTAL POINTS POSSIBLE 5 25

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The Procurement Officer will report those proposals deemed responsive and Vendors deemed responsible. The report will include the Vendor rankings.

5.7 Selection of Vendor(s), Decision to Reject All, or Cancel The Department will make a determination to award to the Vendor(s), reject all proposals, or cancel this procurement. The Department will notice, in writing, it’s decision on MFMP VIP located at:

https://vendor.myfloridamarketplace.com

[This space intentionally left blank]

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APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B Vendor is not a sole proprietorship (Complete Section A) Vendor is a sole proprietorship (Complete Section B)

Section A

I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of vendor) and have authority to make official representations by said vendor regarding its official records and hereby state that my examination of the vendor’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the vendor and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the abovenamed vendor in response to solicitation # ____________, and, in so doing, to bind the named vendor to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the vendor may submit a corporate resolution or other duly executed certification issued in the vendor’s normal course of business to prove signature authority of the named Authorized Representative.

Section B

I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of vendor), and will be personally bound by the proposal submitted in response to solicitation # ________.

Dated:

Signature:

Printed Name:

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APPENDIX II: VENDOR’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the vendor, ________________________________________ (legal name of vendor), I confirm that I have fully informed myself of all terms and conditions of solicitation #__________ (the solicitation), the facts regarding the proposal submitted by the vendor in response to the solicitation and the truth of each statement contained in Certifications (a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Proposal and Acceptance of Terms of the Solicitation and

Contract Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Proposal and Acceptance of Terms of the Solicitation and Contract Document By checking the “True” box in the Master Certification and signing the same, I hereby certify that the vendor’s proposal submitted in response to the Department of Children and Families Request for Proposals (the solicitation ) is binding on the vendor in accordance with the terms of the solicitation. If awarded any contract as a result of the solicitation, the vendor will comply with the specifications, terms, and conditions stated in the solicitation and the contract document.

b. Statement of No Prohibited Involvement By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the solicitation as principals are named therein, that the vendor’s proposal is made without collusion with any other vendor.

d. Certification Regarding Subcontractors By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor’s agreement that by submitting a proposal to this solicitation, the vendor waives any exclusivity provision in its subcontractor agreements.

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e. Certification Regarding Prior Contractual Obligations By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor is not listed on the Suspended Vendors List maintained pursuant to Rule 60A1.006, F.A.C., Convicted Vendors List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Vendors List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying vendors the advantage of "tie breakers" whenever two or more bids, proposals, or replies received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a vendor who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference.

Completion of the certification is optional for qualifying vendors; however, a vendor waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, proposal or reply.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the vendor, ________________________________________ (legal name of vendor), I confirm that I have fully informed myself of all terms and conditions of the solicitation ____________(the solicitation), the facts regarding the proposal submitted by the vendor in response to the solicitation and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business Enterprise

i. Certification of a Florida Business

j. Certification of a Foreign Manufacturer with a Factory in Florida

k. Certification of a Drug Free Workplace The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true,” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

g. Certification of a Certified Minority Business Enterprise By checking the “True” box in the Master Certification – TieBreaking Certifications and signing the same, I hereby certify that my organization is a Certified Minority Business Enterprise in accordance with section 287.0943, Florida Statutes.

h. Certification of a Florida Certified Veteran Business Enterprise By checking the “True” box in the Master Certification – TieBreaking Certifications and signing the same, I hereby certify that my organization is a Certified Veteran Business Enterprise in accordance with section 295.187, Florida Statutes.

i. Certification of a Florida Business

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By checking the “True” box in the Master Certification – TieBreaking Certifications and signing the same, I hereby certify that my organization’s principal place of business is located within Florida in accordance with section 287.084, Florida Statutes.

j. Certification of a Foreign Manufacturer with a Factory in Florida By checking the “True” box in the Master Certification – TieBreaking Certifications and signing the same, I hereby certify that my manufacturing organization has a factory in Florida that employs over 200 employees working in Florida in accordance with section 287.092, Florida Statutes.

k. Certification of a Drug Free Workplace By checking the “True” box in the Master Certification and signing the same, I hereby certify the vendor currently maintains a drugfree workplace environment in accordance with section 287.087, Florida Statutes, and will continue to promote this policy through implementation of that section.

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APPENDIX III: QUESTION SUBMITTAL FORM

Each vendor may complete the form provided based on its questions relating to this solicitation. The completed form shall be submitted in accordance with the instructions provided in Section 2.5 of the solicitation. This form may be expanded as needed to facilitate response to this requirement.

Vendor Name: [Enter Legal Name of vendor]

Question Number

RFP Section Number Question

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APPENDIX IV: SUBCONTRACTOR LIST

List the subcontractors who will perform work under the contract(s) resulting from this solicitation.

CHECK HERE IF NO SUBCONTRACTORS WILL BE UTILIZED:

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Subcontracted Services:

Services:

Address: Address:

City, State Zip City, State Zip Phone # Phone:

FEIN # FEIN #

Subcontractor Name:

Subcontractor Name:

Business Type: Business Type:

Services:

Services:

Address: Address:

Cit…