Add 01 QA DCF RFP 2223 082.pdf

Addendum No. 01 with Written Inquiry Responses

DCF RFP 2223 082

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Solicitation Number: DCF RFP 2223 082 Solicitation Title: Child Care Training and Educational Support Services Response(s) Due Date: November 13, 2023 Addendum Number: 01 Addendum Date: November 3, 2023

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF RFP 2223 082 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Section 1.1 Timeline

Activity Date Time Eastern

Address Section Reference

Solicitation advertised and released on VIP:

09/27/2023 N/A MFMP VIP located at: https://vendor.myfloridamarketplace .com

1.4

Written questions must be received by:

10/11/2023 1:00pm See Section 1.3 2.6

Department’s anticipated response to questions:

10/20/2023

11/03/2023

N/A MFMP VIP located

2.6

Electronic bid must be received by the Department:

11/02/2023

11/13/2023

1:00pm See Section 1.3 2.7 https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Activity Date Time Eastern

Address Section Reference

*Proposal opening:

11/03/2023

11/13/2023

2:00pm Computer, tablet or smartphone.

https://www.gotomeet.me/SolicitationAd ministration

You can also dial in using your phone.

United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116

Access Code: 687-621-357

2.7.3

Anticipated posting of intended contract award:

12/11/2023

N/A MFMP VIP located

5.2.5

Anticipated effective date of contract:

01/01/2024 N/A N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

Change No. 2

Section C.1.2.5 The Provider shall incorporate and include local child care providers, community partners, teachers, families, children, and early childhood education stakeholders into training sessions as necessary. The Provider should be aware while a possibility, it is unlikely that children will be included in trainings.

https://www.gotomeet.me/SolicitationAdministration https://www.gotomeet.me/SolicitationAdministration tel:+18668994679,,687621357 tel:+15713173116,,687621357

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Change No. 3

Section 5.3 Programmatic Scoring

f) Standard Contract Part 2, Section C.1.6., Annual Project Summary Report

How well does the Vendor’s proposed Project Plan detail the Vendor’s approach for providing an Annual Project Summary Report?

Does the proposed Project Plan offer a capable and strategic approach to provide all activities within this service task?

Criterion 1-3 Total Weight 50 250

Criterion 4: TAB 5: Project Approach

How well does the Vendor’s proposal address the following Administrative Tasks criteria as outlined in Section 4.1.1.2.1 to demonstrate the Vendor’s capability to provide requested services as described in Section C.2 of Standard Contract Part 2?

a) (Section 4.2.6.2) The Vendor shall submit the proposed approach to the Administrative Tasks described in C.2 of Standard Contract Part 2.

b) (Section 4.2.6.2.1) The proposal must include the proposed staffing plan to successfully deliver the services set out in this Contract.

c) (Section 4.2.6.2.2) The proposal must address Project Manager identification, proof of qualifications, and a narrative summary of qualifications as it relates to the Administrative Tasks described in C.2 of Standard Contract Part 2.

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

d) (Section 4.2.6.2.3) The proposal must address the Vendor’s plan for providing and ensuring the Administrative Tasks described in C.2.3 of Standard Contract Part 2.

e) (Section 4.2.6.2.4) The Vendor shall describe the qualifications and credentials of the leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Vendor must include résumés for key leadership and personnel describing the work experience, education, and training as it relates to the requirements of this solicitation and the Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX). Acceptable documentation for proof of staff qualifications can include, but is not limited to, resumes, bios, degrees, and certifications.

f) (Section 4.2.6.2.5) The proposal shall include the Vendor’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX). The proposal should address all applicable personnel grievance and conflict resolution practices. The vendor should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

CHILD CARE TRAINING AND EDUCATIONAL SUPPORT SERVICES

Office of Licensing

Addendum with Written Inquiries (PMT-08-2122) Effective April 2022

Criterion 3 4 Total Weight 5 25

TOTAL POINTS POSSIBLE 55 275

Response to Written Inquires:

Question # Vendor Name Solicitation Section Question Department Response

1 Maren Boulton | RYE Consulting

Standard Contract Part 2 - DCF RFP 2223 082

1.1 Introduction to the

Procurement

Will multiple vendors be awarded?

While the Department anticipates awarding to a single Vendor, as stated in Section 2.13.5, “the Department may select more than one Vendor...”.

2 Maren Boulton | RYE Consulting

Standard Contract Part 2 - Part 2 DCF

RFP 2223 082

C.1.2.1

Does this include asynchronous PD offerings?

No.

Per Section C.1.2.1., training shall be specific to licensing, regulation, or the early childhood education field. Training sessions can be virtual, in-person, or a mixture of the two (2) formats and could range from one to four hours depending on the topic.

3 Maren Boulton | RYE Consulting

Standard Contract Part 2 - Part 2 DCF

RFP 2223 082

C.1.2.1

Can trainings be offered virtually?

Yes.

Per Section C.1.2.1., training shall be specific to licensing, regulation, or the early childhood education field. Training sessions can be virtual, in-person, or a mixture of the two (2) formats and could range from one to four hours depending on the topic.

Vendors should indicate in their response whether trainings they offer are virtual, in-person, or a mixture.

Question # Vendor Name Solicitation Section Question Department Response

4 Maren Boulton | RYE Consulting

Standard Contract Part 2 - DCF RFP 2223 082

Pages 11 - 12

4.2.6.2.4

Are references requested?

No.

However, per Section 4.2.6.2.4, the Vendor shall describe the qualifications and credentials of the leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation. In addition, the Vendor must include résumés for key leadership and personnel describing the work experience, education, and training as it relates to the requirements of this solicitation and the Department’s Standard Contract Part 1 and Part 2 (APPENDIX VIII and APPENDIX IX).

Acceptable documentation for proof of staff qualifications can include, but is not limited to, resumes, bios, degrees, and certifications.

5 Maren Boulton | RYE Consulting

Has this opportunity been released in the past, and if so who was the awarded agency?

No. DCF RFP 2223 082 is a new procurement seeking a Vendor to provide child care training and educational support services.

6 Brendie L.

Hawkins TCC

Is DCF seeking a single provider to distribute educational opportunities and literature statewide?

See response to question #1.

7 Brendie L.

Hawkins TCC

Standard Contract Part 2 - DCF RFP 2223 082 Pages 5 – 6 C.1.2.

Tallahassee Community College provides the training mentioned in the RFP; however, is DCF looking for a credit hour vs.

a clock hour?

The Department is seeking training services with clock hours.

Question # Vendor Name Solicitation Section Question Department Response

8 Brendie L.

Hawkins TCC

Standard Contract Part 2 - DCF RFP 2223 082

1.1 Introduction to the

Procurement

Is this request for an accelerated program requiring wrap-around services to the individual early childhood service providers?

No.

Per Section 1.1 Introduction to the Procurement, the Florida Department of Children and Families (Department), Office of Licensing, Child Care Regulation, is seeking a Vendor to provide child care training and educational support services. Any person interested in participating must comply with the terms of this solicitation.

The goal of these services is to support the Child Care’s training and education initiatives as it relates to training providers, licensed child care providers, and licensing counselors to incorporate enhanced technical assistance, relationship building, and community integration appropriate for the early childhood education field. This contract will continue the Department’s work towards increasing the provision of quality child care services, and promoting the value of quality child care to the general public, advocacy groups, and current licensed child care providers.

9 Brendie L.

Hawkins TCC Is this RFP a renewal? See response to question #5.

10 Brendie L.

Hawkins TCC Who is the existing contractor?

See response to question #5.

11 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

Page 5-6

Who will be responsible for defining the content and securing the presenters/experts to lead these trainings?

The Provider shall coordinate trainings on any topics requested by the Department. The Provider shall coordinate training sessions with subject matter experts.

Question # Vendor Name Solicitation Section Question Department Response

C.1.2 C.1.2.1.

C.1.2.2.

C.1.2.3.

12 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

C.1.2.5

How broad is the recruitment of community partners expected to be?

Community partner recruitment will vary based on the topic. Once the topic is determined, the Department will discuss community partner involvement with the Provider and provide a contact list of partners if available.

13 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

C.1.2.5

What is the expected registration/participation number for each of the (4) four training sessions?

Participation will be determined for each session as necessary. For example, if the session is intended for Department Licensing Counselors, there are less than 140 licensing counselors across the state.

14 Children’s Forum

Part 2 - DCF RFP 2223 082

C.1.2.5

In what capacity should children be included in the training sessions?

It is unlikely the training sessions would include children.

See Change No. 2.

15 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

C.1.2.5

Are the training sessions open to the public or will registration/participation be invitation only?

Invitation only.

Question # Vendor Name Solicitation Section Question Department Response

16 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082 C.2.5.3.

Since the Department has gone paperless, may the FCCPC provider applicant’s file be submitted electronically as referenced in C.2.5.3?

Yes.

17 Children’s Forum

Part 2 - DCF RFP 2223 082

C.1.3.11

Is the selected vendor responsible for coordinating the audits or maintaining the log only?

Please clarify.

The Provider will be responsible for coordinating and maintaining a log for Program Provider Audit Requirements. All Provider responsibilities can be found within Standard Contract Part 2, and additional services offered can be provided in the Vendor’s response to the

RFP.

18 Children’s Forum C.1.3.11

If the vendor is responsible for conducting the audits, are audits expected to be desk audits or in person?

See response to question #17.

19 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

C.1.5.1

Historically, the Child Care Licensing Staff Statewide Meeting was held in May. Should the Leadership Meeting be scheduled for the same month or is there flexibility in scheduling?

Annual statewide quality training events are not required to be in the same month.

20 Children’s Forum C.1.5.1

What is the expected registration/participation number for the Licensing Leadership Meeting?

An estimate of 60 participants, but this can vary depending upon the topic and need.

21 Children’s Forum C.1.5.1 What is the expected registration/participation

An estimate of 200 participants, but this can vary depending upon the topic and need.

Question # Vendor Name Solicitation Section Question Department Response number for the Child Care Licensing Staff Statewide Meeting?

22 Children’s Forum

Standard Contract Part 2 - DCF RFP 2223 082

C.1.5.1.

In addition to the Child Care Licensing staff, will other stakeholders (i.e., ELC EDs, FDOE staff, etc.) be included in the target audience for the Child Care Licensing Statewide Meeting?

This will vary, but the majority of attendees will be Department staff. Other stakeholders might be included based on the topic and need.

23 Children’s Forum

Part 2 - DCF RFP 2223 082

C.1.5.1.

In addition to Leadership staff, will other stakeholders (i.e., ELC EDs, FDOE staff, etc.) be included in the target audience for the Leadership Meeting?

See response to question #22.

24 Children’s Forum

Part 2 - DCF RFP 2223 082 C.1.5.

C.1.5.4

How many days should be allocated for each Statewide, and Leadership Meetings?

The number of days will vary based on the need. In the past, events have ranged from 3-5 days.

25 Children’s Forum

Part 2 - DCF RFP 2223 082 C.1.5.

C.1.5.5

Will the Department recommend speakers and themes based on the current needs of the attendees?

Yes. The Department will work with the Provider to recommend and discuss proposed themes and speakers.

Question # Vendor Name Solicitation Section Question Department Response

26 Marq Neasman Consulting

Our firm would like to know more about the pain points that DCF is currently experiencing.

The Department’s Office of Licensing addresses needs/pain points as they arise. The action taken depends on the need and available resources. As demonstrated by this RFP, the Department is committed to continued training and educational support.

27 Marq Neasman Consulting

Is there any actions that have been taken in the past to overcome them.

See response to question #26.

*All meetings noted with an asterisk (*) are public meetings.