Parking MRR-SOW 2026.pdf

2026 Beyond the Horizon Air and Space

Show Parking Coordination Services

Statement of Work (SOW)

1. Scope of Work: The Beyond the Horizon Air Show requires the services and consultation of a professional parking, traffic management, and logistics agency to ensure the safe and efficient operation of the 2026 Air Show at Maxwell AFB from 17-19 April 2026. Due to the complex and unique security requirements of this event, the contractor must have experience (within the past two years) managing traffic and parking for USAF Open Houses, Air Shows, or Air Expos that approach or meet the maximum capacities of the military installation’s parking space or roadway throughput. In addition, the contractor must demonstrate extensive knowledge and experience working with local area authorities (police, sheriffs, highway patrol agencies, Department of Transportation, and security forces).

2. Service Description:

a. Traffic, transportation, parking management and logistics contractor shall provide a minimum of six (6) event managers to oversee and assist with the training of staff/volunteers and will be on site 17 April 2026 through 19 April 2026.

b. Contractor shall provide one in person pre-site visit and any requested phone conferences to assist Air Show committee planning efforts. Contractor shall also cover own travel and per diem expenses.

c. Contractor shall execute traffic, transportation, parking management and logistics as directed by an Event Logistics Plan (ELP) that will be provided to Maxwell AFB.

Planned deviations from this ELP shall be submitted in writing for review and approval no later than 14 March 2026.

d. Contractor shall, in accordance with the ELP, personally train all volunteers required to staff all traffic control points and three parking areas for inbound and outbound traffic prior to 17 April 2026.

3. Date and Time Service is Required:

a. The contractor, in coordination with the 42nd Security Forces Squadron and local law enforcement agencies, shall execute the ELP on 17 April 2026 through 19 April 2026 between the hours of approximately 0900-1630 or until all non-DoD personnel have egressed the base each day.

4. Management and Staff Personnel:

4.1 Contractor shall be responsible for compliance with the ELP and direction/supervision at all traffic control points, parking lots and operations centers.

4.2 The government shall provide all required equipment, in quantities explicitly identified in the ELP (traffic cones, safety vests, handheld radios, golf carts, chalk, chalk guns, measuring wheels, barriers, vehicles, rope, tally counters and work gloves). Additionally, roadway and parking lot signage will be provided by the government but will need to be placed into location identified in the ELP by the contractor with the assistance of volunteers. All government furnished equipment will be accounted and signed for prior to issuance and upon returning.

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4.3 The contractor shall have a vast knowledge of the local area and ensure safe and timely travel via direct routes to and from the designated parking lots as outlined in the ELP.

4.4 The contractor must have prior experience working high-profile events in excess of

30,000 spectators, to include public Air Shows or Open Houses on DoD installations.

4.5 The contractor must have prior experience managing a volunteer team in excess of 200 parking attendants.

4.6 The contractor shall present proof that they have assets required to perform this task.

4.7 The contractor will integrate operations into the incident action plan.

5. Travel and Departure Time Requirments:

5.1 Peak periods of traffic are anticipated from 0900 to 1300 and 1400 to 1700. Contractor shall make every effort to execute the ELP in a manner that allows the last egressing vehicle to exit the base within 90 minutes of intended departure.r shall be responsible for compliance with the ELP and direction/supervision at all traffic control points, parking lots and operations centers.

5.2 In accordance with the ELP, the contractor shall coordinate with volunteers and the 42nd

Security Forces Squadron to clearly mark three parking areas (Red, Blue and Purple Lots) with military-provided spray chalk and signage.

5.3 As outlined in the ELP, the contractor will, with the assistance of event volunteers, ensure the placement and then removal of traffic cones each day to permit normal operations before and after the shows.

5.4 Working with local law enforcement and the 42nd Security Forces Squadron, the contractor will serve as the parking operations manager, directing when traffic control points shift to relief routes, in real time.

6. Security Requirements:

6.1 Contractor shall coordinate with the 42nd Security Forces Squadron to ensure all attendees are directed to, and reasonably prevented from bypassing, screening, and magnetometers after parking.

6.2 42nd Security Forces will provide personnel necessary to screen attendees at red and blue parking areas. Purple lot attendees (distinguished visitors) do not require security screening.

6.3 As outlined in the ELP, the contractor will, with the assistance of event volunteers, ensure the placement and then removal of traffic cones each day to permit normal operations before and after the shows.

6.4 All contractor employees shall carry contractor photo identification at all times.

Contractor employees shall always comply with base security measures. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

6.5 The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Maxwell AFB.

6.6 The contractor and sub-contractor, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver's license or State issued Identification Card and birth certificate. If the employee/hire is not a U.S. citizen, the contactor and/or subcontractor may hire non-U.S. citizens if they are in possession of Green Card, Social Security Card, Resident Card, Work Visa and State issued Identification Card. If driving on base a State driver's license and car insurance is required.

6.7 Weapons of any sort are not authorized on Maxwell AFB, this includes guns, knives, swords, nun chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

6.8 The U.S. Federal Government is the most vocal opponent of the drug industry, and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on Maxwell AFB whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive). Prescription medications are authorized for the person the medication is issued to; however, the medication must be in-date and the label must clearly indicate the name of the person the medication is issued

to. Otherwise, the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

7. Inclement Weather and Emergency Procedures: In the event of inclement weather bearing potentially catastrophic consequences during the Air Show or an emergency, the contractor shall assist evacuating vehicles from the installation, as directed by wing leadership.

8. Estimated Workload:

2026 Air Show (XX headlining act)

17 Apr Attendees: 10,000 (<4,000 vehicles)

18 Apr Attendees: 50,000 (17,000 vehicles)

19 Apr Attendees: 50,000 (17,000 vehicles)