Parking_Garage_Elevator_Project_Modernization_Technical_Specifications.pdf

City of Santa Cruz

Elevator Modernization Project

Table of Contents

DIVISION 01 – GENERAL REQUIREMENTS

Section NO. TITLE

01 10 00 Summary

01 23 00 Alternates

01 25 00 Substitution Procedures

01 26 10 Request for Information (RFI) Procedures

01 31 19 Project Meetings

01 33 00 Submittal Procedures

01 42 10 Abbreviations, Symbols and Definitions

01 50 00 Temporary Facilities and Controls

01 77 00 Contract Closeout

DIVISION 14 – CONVEYING SYSTEMS

Section NO. TITLE

14 01 20 Elevator Preventive Maintenance

14 24 23 Hydraulic Elevators

Front & Cedar St. Elevator Modernization Project Division 01 – General Conditions

601 Front St. & 1050 Cedar St., Santa Cruz, CA, 95060

Section 01 10 00

Summary

Part 1 – General

1.01 Section Includes

A. General Project Information

B. A general description of Work covered by the Contract Documents.

C. A description of work performed by the City.

D. Miscellaneous provisions and information regarding site access and coordination with occupants.

1.02 Project Information

A. The Work of this Contract includes the modernization and electrical services (i.e., electrical, fire, and life safety infrastructure improvements) of two (2) existing hydraulic passenger elevators, located at 601 Front St. & 1050 Cedar St., Santa

Cruz, CA, 95060.

1.03 Work Covered By Contract Documents

A. The Work of the Project is defined by the Contract Documents.

B. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

C. General Requirements of Work Covered in these Contract Documents. Section in

Division 01 apply to the Work of all Section in the Specifications.

1.04 Type of Contract

A. The Project will be constructed under a single prime contract.

B. The Work is divided into bid items shown in the Bid Form included in the Contract

Documents.

1.05 Phased Construction (Not Used)

1.06 Work By Contractor

A. General: Coordinate the Work of this Contract with work performed by City.

Cooperate fully with City so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by City.

B. Not Used.

C. Not Used.

1.07 Work By City

A. General: Cooperate fully with City so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by City. Coordinate the Work of this Contract with work performed by City.

B. Maintaining Operations: The City will continue to operate the Civic Auditorium during the course of the Work. Coordination between City and Contractor will be required for the duration of the Work.

C. Inspection & Testing: City to provide inspection and 3rd party inspection for certain work performed under this Contract. Refer to plan sheet notes and Section 05 50

00 – Metal Fabrications for details.

1.08 Access to Site

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Work limits and as limited by permits, and specifications.

B. Use of site: Contractor may use project site for purposes of project construction only as allowed by the Contract documents and only during such times as allowed by Contract documents.

C. Limits: Limit use of project site to areas within the Work limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

D. Contractor shall be held responsible for any damage resulting from Contractor operations to areas on City property, including storm drains. Damage to such resources can result in monetary fines, requirements for restoration of or compensation for damage, additional training, and stoppage of Work. Any costs or fines shall be paid by the Contractor.

E. Driveways, Walkways and Entrances: Keep access roads, driveways, and entrances serving premises clear and available to City, City’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1.09 Coordination With Occupants

A. Maintain access to existing facilities and properties. Do not obstruct access without prior permission from City and authorities having jurisdiction (Including

Fire Departments and other emergency response).

B. Access to adjacent properties shall be maintained at all times and during active construction, work must be paused to provide such access as needed.

C. Provide not less than 5 working days’ notice to City and obtain approval of activities prior to start that will aBect City’s normal operations and access.

1.10 Cooperation With Other Work Forces

A. Other contractors, other utilities and public agencies or their contractors, other

City contractors, and/or City personnel may be working in the vicinity during the project construction period. These entities may include:

1. PG&E

2. City of Santa Cruz

3. AT&T

4. Comcast

B. Any costs providing cooperation with other work forces shall be considered as included in the bid prove for the carious Contract items of work and no separate payment will be made therefore.

Part 2 – Products – Not Used

Part 3 – Execution – Not Used

Section 01 23 00

Alternates

Part 1 - General

1.1 Scope

A. Provide material and labor required for complete execution of accepted alternates.

Comply with all provisions of the Contract Documents.

Part 2 – Products – Not Used

Part 3 – Execution – Not Used

End Of Section 01 23 00

Section 01 25 00

Substitution Procedures

1.01 Summary

A. Section includes

1. The procedure for requesting the approval of substitution of a product that is not equivalent to a product which is specified by descriptive or performance criteria or defined by reference to one or more of the following:

a. Name of manufacturer.

b. Name of vendor.

c. Trade name.

d. Catalog number.

B. Substitutions are not “or-equals.”

1. This specification Section does not address substitutions for major equipment.

C. Related Specification Sections include but are not limited to:

1. Contract Documents

2. Division 01 – General Specifications

D. Request for Substitution – General:

1. Base all bids on materials, equipment, and procedures specified.

2. Certain types of equipment and kinds of material are described in specifications by means of references to names of manufacturers and vendors, trade names, or catalog numbers.

a. When this method of specifying is used, it is not intended to exclude from consideration other products bearing other manufacturer’s or vendor’s names, trade names, or catalog numbers, provided said products are “or-equals,” as determined by the engineer, architect, or City.

3. Other types of equipment and kinds of material may be acceptable substitutions under the following conditions:

a. Or-equals are unavailable due to strike, discontinued production of products meeting specified requirements, or other factors beyond control of Contractor; or,

b. Contractor proposes a cost and/or time reduction incentive to the

City.

1.02 Quality Assurance

A. In making a request for substitution or in using an approved product, Contractor represents they:

1. Have investigated proposed product and have determined that it is adequate or superior in all respects to that specified, and that it will perform function for which it is intended.

2. Will provide the same guarantee for substitute item as for product specified.

3. Will coordinate installation of accepted substitution into Work, to include building modifications if necessary, making such changes as may be required for Work to be complete in all respects.

4. Waives all claims for additional costs related to substitution which subsequently arise.

1.03 Definitions

A. Product: Manufactured material or equipment.

1.04 Procedure For Requesting Substitution During Bidding Period

A. See Contract Document Section Instructions to Bidders.

1.05 Procedure For Requesting Substitution After Award of Contract

A. Substitution will only be considered under the conditions stated herein.

B. Written request through Contractor only.

C. Transmittal Mechanics:

1. Follow the transmittal mechanics prescribed in Section 01 33 00 –

Submittal Procedures.

a. Product substitution will be treated in a manner similar to

“deviations,” as described in 01 33 00 Submittal Procedures.

b. List the letter describing the deviation and justifications on the transmittal form.

1) Include in the transmittal letter the items listed in Paragraph

D below. Include either directly or as a clearly marked attachment.

D. Transmittal Contents:

1. Product identification:

a. Manufacturer’s name.

b. Telephone number and representative contact name.

c. Specification Section or Drawing reference of originally specified product, including discrete name or tag number assigned to original product in the Contract Documents.

2. Manufacturer’s literature clearly marked to show compliance of proposed product with Contract Documents. The Architect/Engineer will not consider proposals for substitutions when such proposals are not accompanied by fill and complete technical data.

a. Itemized comparison of original and proposed product addressing product characteristics including but not necessarily limited to:

1) Size.

2) Composition or materials of construction.

3) Weight.

4) Electrical or mechanical requirements.

3. Product experience:

a. Location of past projects utilizing product.

b. Name and telephone number of persons associated with referenced projects knowledgeable concerning proposed product.

c. Available field data and reports associated with proposed product.

4. Data relating to changes in construction schedule.

5. Data relating to changes in cost.

6. Samples:

a. At request of Architect/Engineer.

b. Full size if requested by Architect/Engineer.

c. Held until substantial completion.

d. Engineer not responsible for loss or damage to samples.

1.06 Approval or Rejection

A. Written approval or rejection of substitution given by the Architect/Engineer.

B. Architect/Engineer reserved the right to require proposed product to comply with color and pattern of specified product if necessary to secure design intent.

C. In the event the substitution is approved, the resulting cost and/or time reduction will be document by Change Order in accordance with the General Conditions.

D. Substitution will be rejected it:

1. Submittal is not through the Contractor with his stamp of approval.

2. Request is not made in accordance with this Specification Section.

3. In the Architect/Engineer’s opinion, acceptance will require substantial revision of the original design.

4. In the Architect/Engineer’s opinion, substitution will not perform adequately the function consistent with the design intent.

E. Reimburse City for the cost of Architect/Engineer’s evaluation whether or not substitution is approved.

F. Substitutions not specifically requested, although accepted through oversight, may be rejected at and stage of the Work. The Contractor will, at his own expense, reconstruct all Work aBected by the later rejection of a substitution that was not specifically requested.

Article 2 – Products – (Not Used)

Article 3 – Execution – (Not Used)

Section 01 26 10

Request for Information (RFI) Procedures

Article 1 General

1.01 Summary

A. Section Includes:

1. Administrative and procedural requirements for executing a change in the

Work.

1.02 Preliminary Requirements

A. Change Order Cost Basis Summary Form:

1. Submit a sample to Owner for review within 15 calendar days following

Notice to Proceed:

a. Items will be reviewed and their value, percentage, or calculation method mutually agreed to by the Contractor and Owner prior to executing a Change Order on the Project.

2. Used by the Contractor for pricing each Change Order required for additions, deletions, or revisions in the Work.

3. Include the following information:

a. Agreed upon markups, percentages, and procedures for calculating all surcharges, etc. associated with the Cost of the

Change Order Work.

b. References for unit price information and special unit price information.

c. Attachments with the following information:

1) Certified labor rates breakdown.

2) Equipment rates.

3) Bond and insurance rates (PI&I).

1.03 Request For Information Or Interpretation (RFI)

A. Contractor may issue RFIs to request interpretation of the documents or to request for information that may be missing.

B. General Instructions:

1. Use RFI Form as specified – Requesst for Information or Interpretation

(RDI):

a. Use of other RFI Forms is acceptable if the form includes the information in the form provided in the referenced form, at a minimum.

2. Number RFIs consecutively:

a. Add a consecutive letter to the RFI number on modified submittals of the same RFI (i.e., RFI 4B)

3. Provide RFI for 1 item:

a. There may be exceptions when multiple items are so functionally related that expediency indicates review of the group of items as a whole.

b. RFIs with multiple items will be rejected without review.

4. Contractor sign and date RFIs indicating review and approval:

a. Contractor’s signature indicates that they have satisfied RFI review responsibilities and constitutes Contractor’s written approval of

RFI.

b. RFIs without Contractor’s signature will be returned to the

Contractor unreviewed. Subsequent submittal of this information will be counted as the first resubmittal.

C. Owner will render a written clarification, interpretation, or decision on the issue submitted or initiate an amendment or supplement to the Contract within 21 days:

1. In the event the Contractor identifies an RFI as critical to the progress of the project, Owner will make every eBort to reduce the RFI response time.

1.04 Preliminary Procedures

A. Owner may initiate changes by submitting a Request for Proposal (RFP) to

Contractor including the following information:

1. Detailed description of the Change, Products, and location of the change in the Project.

2. Supplementary or revised drawings or specifications.

3. Projected time span for making the change, and a specific statement if overtime work is authorized.

4. A specific period of time during which the requested price will be considered valid.

5. Such request is for information only, and is not an instruction to execute the changes, or to stop work in progress.

B. Contractor may initiate changes by submitting a Change Proposal to Owner containing the following:

1. Description pf proposed changes.

2. Reason for making changes.

3. Specific period of time during which requested prove will be considered valid.

4. EBect on Total Contract Cost and/or Contract Time.

5. Documentation supporting any change in Total Contract Cost and/or

Contract Time, as appropriate.

1.05 Work Change Directive Authorization

A. In lieu of a Request for Proposal (RFP), Owner may issue a Work Change Directive

Authorization for Contractor to proceed with a change for subsequent inclusion in a Change Order.

B. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change, and will designation method of determining any change in the Contract Sum and/or the Contract Time, as appropriate.

C. Owner will sign and date the Work Change Directive Authorization as authorization for the Contractor to proceed with the changes.

D. Contractor may sign and date the Work Change Directive Authorization to indicate agreement with the terms.

1.06 Documentation Of Change Proposals

A. Change proposal:

1. Support with suBicient substantiating date to allow Engineer to evaluate the quotation:

a. Lump sum.

b. Unit prices: Use previously established unit prices.

c. Time-and-material/force account basis:

1) Name of the Owner’s authorized agent who ordered the work, and date of the order.

2) Dates and times work was performed, and by whom.

3) Time record, summary of hours worked, and hourly rates paid.

4) Receipts and invoices for:

a) Equipment used, listing dates and times of use.

b) Products used, listing of quantities.

c) Subcontracts.

2. Provide additional data to support time and cost computations:

a. Labor required.

b. Equipment required.

c. Products required:

1) Recommended source of purchase and unit cost.

2) Quantities required.

d. Taxes, insurance, and bonds.

e. Credit for work deleted from Contract, similarly documented.

f. Overhead and profit.

g. Justification for change to Contract Time.

1.07 Preparation Of Change Orders and Field Orders

A. Owner will prepare each Change Order and Field Order.

B. Change Orders:

1. Will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change.

2. Will provide an accounting of the adjustment in the Contract Sum and in the Contract Time.

3. Recommendation of Change Proposal is indicated by Owner’s signature.

4. Upon signature and execution by Owner, the Change Proposal becomes a

Change Order altering the Contract Time and Total Contract Cost, as indicated:

a. Owner’s Representative will transmit one signed copy each to

Contractor and Owner.

5. Contractor may only request payment for changes in the Work against an approved Change Order.

6. If either Engineer or Owner’s Representative disapproves the Change

Proposal, the reason for disapproval will be stated:

a. A request for a revised proposal or cancellation of the proposal will be shown.

C. Field Orders:

1. Order minor changes in the Work without changes in Contract Price or

Contract Times.

1.08 Lump-Sum/Fixed Price Change Order

A. Content of Change Orders will be based on, either:

1. Owner’s Proposal Request and Contractor’s responsive Change Proposal as mutually agreed between Owner and Contractor.

2. Contractor’s Change Proposal for a change, as recommended by Owner.

B. Owner and Engineer will sign and date the Change Order to establish the change in

Contract Sum and in Contract Time and serve as authorization for the Contractor to proceed with the changes.

C. Contractor will sign and date the Change Order to indicate agreement with the terms.

1.09 Unit Price Change Order

A. Content of Change Orders will be based on, either:

1. Owner’s definition of the scope of the required changes.

2. Contractor’s Change Proposal for a change, recommended by Owner.

3. Curvey of completed work.

B. The amounts of the unit prices to be:

1. Those stated in the Contract.

2. Those mutually agreed upon between Owner and Contractor.

C. When quantities of each of the items aBected by the Change Order can be determined prior to the start of the work:

1. Owner or Architect will sign and date the Change Order as authorization for the contractor to proceed with the changes.

2. Contractor will sign and date the Change order to indicate agreement with the terms.

D. When quantities of the items cannot be determined prior to start of the work:

1. Owner or Architect will issue a Work Change Directive authorization directing Contractor to proceed with the change on the basis of unit prices, and will cite the applicable unit process.

2. At completion of the change, Owner will determine the cost of such work based on the unit prices and quantities used.

3. Contractor shall submit documentation to establish the number of units of each item and any claims for a change in Contract Time.

E. Owner and Architect will sign and date the Change Order to establish the change in Contract Sum and in Contract Time and serve as authorization for the

Contractor to proceed with the changes.

F. Contractor will sign and date the Change Order to indicate their agreement with the terms.

1.10 Time and Material/Force Account Change Order/Work Change Directive Authorization

A. Owner will issue a Work Change Directive with a signature authorizing Contractor to proceed with the changes.

B. At completion of the change, Contractor shall submit itemized accounting and supporting data as specified in this Section.

C. Engineer will determine the allowable cost of such work, as provided in the

Contract Documents.

D. Owner and Architect will sign and date the Change Order to establish the change in Contract Sum and in Contract Time and serve as authorization for the

Contractor to proceed with the changes.

E. Contractor will sign and date the Change Order to indicate their agreement.

1.11 Correlation With Contractor’s Submittals

A. Periodically revise Schedule of Values and Applications for Payment forms to record each Change Order as a separate item of Work, and to record the adjusted

Contract Sum.

B. Periodically revise the Construction Schedule to reflect each change in Contract

Time. Revise subschedules to show changes for other items of work aBected by the changes.

C. Upon completion of work under a Change Order, enter pertinent changes in

Record Documents.

Article 2 Products (Not Used)

Article 3 Execution (Not Used)

Section 01 31 19

Project Meetings

1.01 Section Includes

A. Contractor participation in preconstruction meeting.

B. Contractor responsibilities regarding progress and special meetings.

1.02 Preconstruction Conference

A. Upon receipt of the Notice to Proceed, or at an earlier time in mutually agreeable, the Construction Manager (CM) will arrange a preconstruction conference to be attended by the Contractor’s project representative authorized to commit on the behalf of the Contractor and to direct the performance of the

Work by others as well as the Contractor’s superintendent, the CM, the Engineer, City representatives, major subcontractors, and others involved in the execution of the Work. This pre-construction conference shall be held at the City of Santa

Cruz Parks and Recreation Building unless otherwise indicated by the City.

B. The purpose of this conference will be to establish a working relationship and understanding between the parties and to discuss project organization, job communications, the Construction Schedule, shop drawing submittals and processing, cost breakdown payment applications and their processing, extra work procedures, safety requirements, permits and inspections, and such other subjects as may be pertinent for the execution of the Work. Suggested Agenda:

1. Distribution and discussion of:

a. List of major subcontractors and suppliers;

b. Projected Construction Schedules;

c. Critical path for materials availability, backorders, and estimated delivery length of time.

2. Major equipment deliveries and priorities;

3. Project coordination & design of responsible personnel;

4. Distribution procedures and processing of;

a. Proposal requests;

b. Submittals;

c. Change Orders;

d. Applications for Payment;

e. Requests for Information (RFIs); and

f. Field Orders.

5. Procedures for maintaining Project Record Documents;

6. Use of premises:

a. OBices, work and storage areas; and

b. City’s CM’s and Architect’s/Engineer’s requirements.

7. Construction Facilities, controls and construction aids;

8. Environmental requirements;

9. Characterization of solid wastes, and liquid wastes.

10. Procedures for Emergency Action Plan, Construction and Demolition Wate

Disposal Plan, Spill Contingency and Containment Plan, Dust Control and

Monitoring Plan, Fire Plan;

11. Temporary utilities and facilities;

12. Safety program and first-aid procedures including special requirements for underwater, confined space, blasting and other work;

13. Planning for community impacts due to construction, for example traBic and noise, and process for responding to complaints from the community;

14. Funding Agency requirements;

15. Security requirements and procedures;

16. Housekeeping procedures.

1.03 Weekly Progress Meetings

A. The Construction Manager will arrange and conduct weekly progress meetings with Contractor and City staB. The Construction Manager will prepare and circulate an agenda for each meeting.

B. Progress meetings will be conducted at a time that is mutually agreed upon by the

Construction Manager, the Contractor, and City StaB. Progress meetings shall be attended by the Cm, Architect/Engineer (as necessary), City personnel, Contractor’s project representative and superintendent, and representatives of all subcontractors required by the Contractor or requested by the CM.

C. Progress meetings will be held at a location as determined by the CM. These meetings will require a virtual platform for those that cannot attend in-person.

D. The purpose of the meetings will be to facilitate the work of the Contractor and any subcontractor or other organization that is not progressing to schedule, resolve conflicts, identify and resolve any potential delays and in general, coordinate and facilitate the execution of the Work.

E. The agenda of progress meetings shall include review of the work progress and the latest Construction Progress Schedule, potential project delays, submittal reviews, review neighborhood/community concerns, information requests, safety concerns and extra work items. Suggested agenda:

1. Review and approval of minutes of previous meeting;

2. Review project safety, including upcoming potential hazards;

3. Field observations, quality issues, potential conflicts;

4. Maintenance of quality standards;

5. Anticipated impacts on neighbors/community/City operations during the current week and one forthcoming week, with a focus on visual/view, noise, and odor problems;

6. Review submittal schedules; expedite as required;

7. Review critical path equipment and discuss any expected delays or changes;

8. Review of RFI’s; expedite as required;

9. Review of oB-site fabrication, delivery schedule

10. Review work progress since previous meeting and expected progress and schedule during the current week and the two forthcoming weeks;

11. Review proposed contract modifications and discuss;

12. Coordination of schedules;

13. Problems which impede Construction Schedule;

14. Revisions to Construction Schedule and proposed corrective measures and procedures to regain project schedule;

15. Pending changes and substitutions. Identify impacts on cost and schedule;

16. Environmental items and sediment control compliance;

17. Existing or potential neighborhood/community concerns;

18. Any unresolved issues; and

19. Other business.

F. The Construction Progress Schedule will be reviewed to verify at a minimum:

1. Actual start and finish dates of completed activities since the last progress meeting;

2. Durations, progress, and productivity rates of all activities not completed;

3. Critical submittals/materials delivery problems;

4. Potential project delays;

5. Any activity behind schedule and the Contractor’s plan to bring it back on schedule;

6. Coordination of system outage requests or access restrictions;

7. Labor and equipment availability;

8. Contractor readiness to implement contingency plans necessary to keep the project on schedule; and

9. Potential impacts from City’s operation and maintenance activities.

G. If the logic of the submitted Look-Ahead Schedule deviates significantly from the current schedule, a reconciliation of the two schedules is required to be resubmitted with the next reporting requirements.

H. The Construction Manager will prepare and distribute minutes of the meetings.

1.04 Special Meetings

A. Other meetings as necessary to address construction progress issues, change proposals and closeout. The location and time of this meeting is to be determined by the CM.

B. Facility Outage Plan Meetings

C. Starting subcontracted work

1. Jointly with the City Representative, Contractor shall convene a pre-construction meeting at least 5 days but no more than 30 days prior to the commencement of any CM specified phase of Work to introduce any new subcontractors and to discuss the following items:

a. Scope of work to be performed;

b. Quality Control Plan (prior to each phase of major work);

c. Any outstanding submittal issues;

d. Methods and constraints;

e. Construction sequencing and coordination with other work;

f. Equipment operating parameters;

g. Safety procedures;

h. Instrumentation and monitoring;

i. Reporting requirements;

j. Other issues as may be raised by either party.

Article 2 – Products – (Not Used)

Article 2 – Execution – (Not Used)

Section 01 33 00

Submittal Procedures

Article 1 – General

1.01 Section Includes

A. Requirements for Inspection and Testing Schedule, Schedule of Submittals.

B. Requirements for Shop Drawings, Product Data, Samples.

C. General procedure and responsibilities for Contractor’s Submittals.

D. Procedure for CM’s review of Submittals.

1.02 General Provisions

A. Prepare and process Submittals in accordance with this Section and the specific requirements for the various items of work contained elsewhere in these Contract

Documents.

B. Submit samples, drawings, and data for the Engineer’s approval which demonstrate fully that the construction, and the materials and equipment to be furnished will comply with the provisions and intent of this Specification.

C. When requested by the Construction Manager (CM) and/or Architect/Engineer to substantiate data on Submittals, additional engineering calculations, performance data, certified test reports, and other material shall be submitted in the manner provided for Submittals.

D. All information on submittals shall be in the English language. U.S. Standard units of measure (foot-pounds) and other terms and nomenclature customarily in use in the U.S. shall be used in presenting data.

E. Work included:

1. Specific items to be covered by the submittals will include, as a minimum, the following:

a. For bracing and shoring of operations, submit all shop drawings, manufacturer requirements, and calculations completed by a professional civil or geotechnical engineer in compliance with the

State of California Construction Safety Orders of the Division of

Industrial Safety, and OSHA excavation standards 29 CFR 1926, Subpart P, Trenching and Excavations;

b. For structures, submit all shop, setting, equipment, miscellaneous iron and reinforcement drawings and schedules necessary;

c. For pipelines, submit a detailed layout of the pipeline with details of bends and fabricated specials and furnish any other details necessary. Show location of shop and field welds;

d. For equipment which requires electrical service, submit detailed information to show power supply requirements, wiring diagrams, control and protection schematics, shop test data, operation and maintenance procedures, outline drawings, and manufacturer’s recommendation of the interface/interlock among the equipment;

e. For mechanical equipment, submit all data pertinent to the installation and maintenance of the equipment including shop drawings, manufacturer’s recommended installation procedure, detailed installation drawings, test data and curves, maintenance manuals, and other details necessary.

2. Additional submittals required: See pertinent section of the specification.

3. Submit a Schedule of Submittals that includes a critical path for materials, based on availability, backorders, and estimated delivery length of time.

1.03 Submittals

A. Submit Submittal Schedule including a detailed listing of all Submittals required in the various sections of the Specifications together with the scheduled date for submission of each.

1. Schedule the Submittals in such a sequence as will cause no delay in the

Work or in the work of any other contractor, supplier or manufacturer and will be compatible with the schedule for other events and constraints stated in the Contract Documents.

2. Show dates Contractor will require information for specified City-furnished equipment and/or services.

3. Update the form monthly to reflect all Submittals made during the preceding month. Update the scheduled dates to reflect Contractor’s current schedule for submitting all remaining required Submittals.

4. The contractor initiates each submittal by providing an electronic copy to

Owner Representative via email.

1.04 Preparation of Shop Drawings, Product Data, and Samples

A. Coordination of Submittals

1. Prior to submittal for CM and/or Architect’s/Engineer’s review, use all means necessary to fully coordinate all material, including the following procedures:

a. Determine and verify all field dimensions and conditions, materials, catalog numbers, and similar data; and

b. Coordinate as required with all trades involved.

2. Secure all necessary approvals from agencies having jurisdiction and signify with agency stamp, or other means, that approvals have been secured.

3. Unless otherwise specifically permitted by the CM and/or

Architect/Engineer, make all submittals in groups containing all associated items; the CM and/or Architect/Engineer may reject partial submittals as not complying with the provisions of the Contract Documents.

B. Shop Drawings:

1. Present Shop Drawings in a clear and thorough manner. Identify details by reference to locations, to details shown on Contract Drawings, or to applicable Specifications sections.

2. Each drawing and each page of calculation sin a submittal shall bear the name of the firm under which the work was accomplished and shall have been checked. The person(s) who prepared the drawing or calculation and the person(s) who scheduled the work shall sign or initial each such drawing and page. The preparer and checker shall not be the same person.

3. Submittals received by CM and/or Architect/Engineer without the foregoing evidence of checking will be considered incomplete and will not be reviewed and will be returned to the Contractor to have the work completed. Contractor shall bear full responsibility for any delay resulting from such actions.

4. Submittals shall contain:

a. The Contract Number and Project title.

b. The names of Contractor and Supplier/Manufacturer as appropriate.

c. The current date of the submitted item and an indication of previous versions by a numbered revision symbol and a notation with dates.

d. Identification of the work or product, with the specification section number and referenced to the equipment designations or device numbers used in the Drawings and Specifications.

e. Field dimensions, clearly identified as such.

f. Relation to adjacent or critical features of the Work or materials.

g. Applicable standards, such as ASTM or ANSI numbers.

h. Identification of deviations for Contract Documents

i. An 8 inch by 3 inch blank space for Contractor’s or Contractor’s

Engineer stamps (Minimum sheet size: 8 ½ inches by 11 inches).

j. Contractor’s stamp, initialed or signed, certifying to review of

Submittal in conformance with the Contract Document requirements. Stamp shall be included on the submittal cover letter or in the following form:

CONTRACTOR’S NAME

This certifies that this Submittal has been reviewed and that the information presented conforms to all requirements of the Contract Documents.

Comments:_________________________________________________

By:_____________________________________ Date:_______________

C. Product Data:

1. Preparation: Clearly mark each copy to identify pertinent products or models.

a. Show performance characteristics and capacities.

b. Show dimensions and clearances requires.

c. Show wiring and piping diagrams and controls.

d. Show other information required by the Specifications and necessary for an eBective review by Architect/Engineer.

2. Manufacturer’s standard data sheets, schematic drawings and diagrams:

a. Modify drawings and diagrams to delete all information not applicable to the Work.

b. Supplement standard information to provide information specifically applicable to the Work.

3. Samples: Samples will be of suBicient size and quantity to clearly illustrate:

a. Functional characteristics of the product, with integrally related parts and attachment devices.

b. Full range of colors, textures and patterns, where applicable.

c. Provide samples for testing as required by applicable sections of the Specifications.

1.05 Revision of Shop Drawings, Product Data, and Samples

A. Make changes in the Submittals, in required as a result of the Construction

Manager and/or Architect/Engineer and Contractor’s reviews, and resubmit.

B. For resubmittals, comply with all requirements for Submittals. Apply Contractor’s certifying stamp on resubmittals.

C. For drawings, identify newly revised areas on the Submittal by a “cloud” outline with the numbered revision symbol.

D. Indicate all changes which have been made in addition to those requested by the

Construction Manager and/or Architect/Engineer.

E. Samples: Submit new samples as required for initial Submittal.

F. Revise the originals of Shop Drawings and Product Data to reflect the completed, as-constructed conditions.

1. Show all information entered on the marked-up Project Record copies during the course of construction.

2. Show all changes and data developed during installation, adjusting, and startup of equipment.

1.06 Submission and Distribution of Shop Drawings, Product Data, and Samples

A. Make submissions promptly in accordance with the Schedule of Submittals accepted by the Architect/Engineer/Owner’s Representative allowing suBicient review time by Architect/Engineer/Owner’s Representative and for incorporation of review comments. Unless stated otherwise in specific specification sections, submit a minimum of 30 days in advance of when the work of the Submittal is scheduled to commence.

B. Provide with each submission, a transmittal letter in the form provided by

Construction Manager and/or Engineer/Architect/Owner’s Representative.

C. All items submitted under a transmittal will be of the same or related category of work.

D. Number of copies required:

1. Shop Drawings and Product Data: Submit electronically.

2. Samples: Submit the quantity stated in each Specification Section, but not less than the number needed to allow two to be retained by CM and/or

Architect/Engineer.

3. Color Samples: Where choice of color is not specified, submit accurate color samples or charts, labeled to show proposed use and location, for

CM review and selection.

E. Distribute copies of accepted Shor Drawings and copies of accepted Product Data which carry the Engineer’s review stamp to:

1. Contractor’s jobsite file.

2. Record Documents file.

3. Subcontractors.

4. Other aBected parties.

5. Maintain at place of fabrication or manufacture, and make available to

City’s inspectors, copies of all Submittals, including Shop Drawings and

Product Data, certificates of compliance, and shop test reports pertaining to that fabrication or manufacture.

F. Distribute samples, together with evidence of Engineer’s review, as directed by the

Engineer.

G. Copies of certain Shop Drawings and Product Data revised to reflect the as-constructed conditions are required documentation for the Operation and

Maintenance Manual.

H. The City requires one full-size bon reproducible copy and two prints of Certain

Shop Drawings along with the AutoCAD electronic file after they are revised to reflect the as-constructed conditions. When all construction is complete, Contractor shall submit the list of all Shop Drawings prepared by and for

Contractor for the Work. CM and or Architect/Engineer will identify those Shop

Drawings required for City’s permanent record and will inform Contractor.

1.07 Substitutions

A. Substitution requirements are described in 01 25 00 Substitutions Procedures.

B. If proposed equipment or materials deviate from the Contract Drawings or

Specifications in any way, clearly note the deviation and justify the said deviation in detail in a separate letter immediately following transmittal sheet. All such deviations are subject to review and approval by the CM.

C. Any deviation from plans or specification not depicted in the submittal or included by not clearly noted by the Contractor may not have been reviewed. Review by the

Architect/Engineer/Owner Representative shall not serve to relieve the Contractor of the contractual responsibility for any error or deviation from Contract requirements.

1.08 Other Submittals

A. Submit laboratory test information and reports as required.

B. Submit Quality Control Plan and quality control documentation as required.

C. Submit the following in accordance with Section 01 77 00 Closeout Procedures.

1. Test reports

2. Project Record Documents

3. Operation and maintenance

4. Special bonds, warranties, guarantees, and associated documentation

5. Spare parts, tools and maintenance materials

6. Other documents and data as specified.

D. Submit electronic copy of progress photographs showing worn on all key construction activities taken during the preceding period with each application for progress payment.

1.09 CM and Architect’s/Engineer’s Review

A. CM and/or Architect/Engineer will review Submittals with reasonable promptness and in accordance with the accepted schedule. In scheduling the work, assume that CM and/or Architect’s/Engineer’s review process will be completed and the material dispatched within 21 days from the date received for each submittal and re-submittal.

B. CM and/or Architect/Engineer will provide comments on a submittal review form and/or annotate Submittals with comments, if needed, from the review and will aBix the review stamp, with an initial or signature, indicating the status of the

Submittal.

1. CM and/or Architect/Engineer will return to Contractor one signed cop of the review form or annotated and stamped copy of Shop Drawings/other

Submittals.

a. NO EXCEPTIONS TAKEN: Revision of the Submittal is not required.

Contractor is authorized to proceed with the work covered by the

Submittal.

b. EXCEPTIONS TAKEN AS NOTED:

1) If contractor agrees with CM and/or Architect/Engineer comments, Contractor shall revise the Submittal, incorporating CM and/or Architect/Engineer’s comments, and submit for CM and/or Architect/Engineer’s reference and record. Contractor is authorized to proceed with the work covered by the Submittal.

2) If the Contractor does not agree with the CM and/or

Architect/Engineer’s comments, Contractor is not authorized to proceed and shall immediately inform the CM and/or

Architect/Engineer.

c. SUBMIT SPECIFIED ITEM: Acceptance of the Submittal is contingent upon acceptance and approval of other items not submitted. Contractor is not authorized to proceed with the work covered by the Submittal.

1) Contractor shall submit additional date containing the required information as a separate Submittal. The initial

Submittal need not be resubmitted unless revisions have been made.

2) Upon acceptance by CM and/or Architect/Engineer of the

Submittal of the specified item, Contractor is authorized to proceed with all work covered by the Submittal.

d. REVISE AND RESUBMIT: Contractor shall revise the Submittal and resubmit for CM and/or Architect/Engineer’s review; Contractor is not authorized to proceed with the work covered by the Submittal.

1) The contractor shall include a Comment and Response sheet with the resubmittal. The Comment and Response sheet shall be the first item after the submittal transmittal form. The

Comment and Response sheet shall include each review comment (word for word) from the previous submittal cycle, followed by the Contractor’s response clarifying how the comment has been addressed in the resubmittal. Al responses shall at a minimum have a general description of what new information in the resubmittal addresses the review comment; and where in the resubmittal this new information can be located (tab number, page number, etc.).

2) Resubmittals that do not comply with the requirements set forth in sub paragraph C.1 will be returned to the Contractor without review.

e. REJECTED: The Submittal is inadequate. CM and/or

Architect/Engineerwill not review but will comment, in general, to explain the reason for rejection. Contractor shall correct the deficiency and submit a new original Submittal. Contractor is not authorized to proceed with the work covered by the Submittal.

C. Authorization for Contractor to proceed with the work covered by a Submittal is subject to other controls on the commencement of work imposed by the Contract

Documents, as applicable.

1.10 Changes To Approved Submittals

A. A resubmittal is required for any proposed change to a submittal that has been

“Approved” or “Approved as Noted”. Changes which require resubmittal include, but are not limited to, drawing revisions, changes in materials and equipment, changes to installation procedures and test data. All resubmittals shall include an explanation of the necessity for the change.

Article 2 – Products – (Not Used)

Article 3 – Execution – (Not Used)

End of Section

Section 01 42 10

Abbreviations, Symbols and Definitions

1.DEFINITIONS

A. The following terms, when used on the Drawings or in the Specifications, shall have the following meanings:

1. ADDENDUM (ADDENDA):Clarification of, or revisions, additions or deletions to the

Contract Documents, issued during the Bidding Period.

2. APPROVAL:The approval of the Owner's Representative.

3. AS DIRECTED:As directed by Owner's Representative.

4. AS REQUIRED:As required by Applicable Code Requirements; by good building practice;

by the condition prevailing; by the Contract Documents; by Owner; or by Owner's

Representative.

5. AS SELECTED:As selected by Owner's Representative.

6. BY OTHERS:Work on the Project that is outside the scope of Work to be performed by

Contractor under the Contract, but that will be performed by Owner, separate contractors, or other means.

7. CHANGE ORDER:A written document prepared by the Owner's Representative authorizing additions, omissions, or changes in the work. A Change Order is prepared on the Owner's standard form.

8. DAYS:The word "days" used herein or in other Contract Documents shall mean calendar days unless specifically noted otherwise.

9. EQUAL:Of same quality, appearance, and utility to that specified, as determined by

Owner's Representative. Contractor bears the burden of proof of equality.

10. FURNISH:Supply only, not install.

11. INSPECTOR:Representative of the Owner who will perform inspections of the work for code compliance and quality assurance reporting in addition to those observations reported by the Owner's Representative. The Inspector may be the Owner's Representative or may be another representative of the Owner. If the Inspector and the Owner's

Representative are not the same, the Inspector will have only that authority as specifically stated herein.

12. INSTALL:Install or apply only, not furnish.

13. Owner:The term "Owner" refers to "The Regents of the Owner of California."

14. Owner-FURNISHED, CONTRACTOR-INSTALLED:To be furnished by Owner at its cost and installed by

Contractor as part of the Work.

15. PROJECT:The specific facility to be constructed under these Contract Documents.

16. PROJECT SITE:Geographical location of the Project.

17. PROVIDE:The term "provide" as used herein shall mean "furnish and install, including provision of all related work."

18. REASONABLY REQUIRED:The term "reasonably required" shall include those items which may not specifically be indicated or noted in these documents, but which can reasonably be assumed to be necessary to complete the work of a particular system.

19. SHOWN:As indicated on the Drawings."

20. SPECIFIED:As written in the Contract Documents.

21. SUBMIT:Submit to Owner's Representative.

22. SUBMITTALS:Detailed fabrication and setting drawings, samples, material lists, and manufacturer's equipment brochures setting forth in detail the work as it is to be performed by Contractor.

B. Items marked "by Owner" or "N.I.C." on the Drawings are not to be furnished or installed as part of this Contract.

2. INTERPRETATION OF TERMS

"As directed", "as required", "as permitted", "equal", "acceptable", "satisfactory", means by or to the Owner's Representative.

3. ABBREVIATIONS

A. Wherever the following terms are used, the intent and meaning shall be as follows:

AASHTOAmerican Association of State Highway and Transportation OBicials

ABMAAmerican Boiler Manufacturers Association

AGMAAmerican Gear Manufacturers Association

AIAAmerican Insurance Association (formerly National Board of Fire Underwriters)

AISIAmerican Iron and Steel Institute

AISCAmerican Institute of Steel Construction

APIAmerican Petroleum Institute

AREAAmerican Railway Engineering Association

ANSIAmerican National Standards Institute (formerly United States of America Standards

Institute)

ASCEAmerican Society of Civil Engineers

ASHRAEAmerican Society of Heating, Refrigerating and Air Conditioning Engineers

ASMEAmerican Society of Mechanical Engineers

ASTMAmerican Society of Testing and Materials

AWSAmerican Welding Society

AWPAAmerican Wood Preservers' Association

AWWAAmerican Water Works Association

CBMCertified Ballast Manufacturers

CBRCalifornia Bearing Ratio

CTICooling Tower Institute

DFPADouglas Fir Plywood Association

ETLElectrical Testing Laboratory

FPSFluid Power Society

FSFederal Specifications

IEEEInstitute of Electrical and Electronic Engineers

IESIlluminating Engineering Society

ISAInstrument Society of America

LEEDLeadership in Energy and Environmental Design (USGBC)

MSSManufacturer's Standardization Society

NEMANational Electrical Manufacturers Association

OSHAOccupational Safety and Health Act

SMACNASheet Metal and Air Conditioning Contractors National Association

SSPCStructural Steel Painting Council

UBCUniform Building Code

ULUnderwriter's Laboratories, Inc.

USGBC United States Green Building Council

USS United States Steel

END OF SECTION 01 42 00

Section 01 50 00

Temporary Facilities and Controls

Article 1 – General

1.01 Section Includes

A. This Section includes requirements for construction facilities and temporary controls, including temporary utilities, support facilities, and security and protection.

B. Temporary utilities include, but are not limited to, the following:

1. Water service and distribution.

2. Temporary electric power and light.

3. Temporary heat.

4. Ventilation.

5. Telephone service.

6. Sanitary facilities, including drinking water.

7. Storm and sanitary sewer.

C. Support Facilities include, but are not limited to, the following:

1. Field oBices and storage sheds.

2. Temporary paving.

3. Dewatering facilities and drains.

4. Temporary enclosures.

5. Hoists and temporary elevator use.

6. Temporary project identification signs and bulletin boards.

7. Waste disposal services.

8. Construction aids and miscellaneous services and facilities.

D. Security and protection facilities include, but are not limited to, the following:

1. Temporary fire protection.

2. Barricades, warning signs, and lights.

3. Sidewalk bridge or enclosure fence for the site.

4. Environmental protection.

5. Security.

1.02 Submittals

A. Temporary Utilities: Submit reports of tests, inspections, meter readings, and similar procedures performed on temporary utilities.

B. Implementation and Termination Schedule: Within 15 days of the date established for commencement of the Work,…