Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Purchase One (1) Bucket Truck.
- Solicitation number
- 146899
- Issued by
- Lucas County, Ohio
About this file
This is a paperwork schedule document issued by the City of Toledo, Ohio, establishing a streamlined submission process for vendors bidding on city contracts beginning March 13, 2026. The City of Toledo is implementing a tiered paperwork collection system designed to reduce redundant submissions throughout 2026. Vendors submitting their first bid on or after March 13, 2026, must provide City Paperwork (Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, and Vendor Utility information), Annual Paperwork (W-9, Certificate of Insurance through expiration and annually, Workers' Compensation Certificate through expiration and annually, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit updated by February 1st), and Project Paperwork (Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable). For subsequent bids submitted after the initial submission, vendors need only submit the required Project Paperwork.
The schedule establishes a single-submission requirement for City Paperwork and Annual Paperwork for the entire contract duration with the City and throughout 2026, respectively, provided vendor information does not change. Vendors are responsible for notifying the City and updating documentation if any information changes. Project Paperwork must accompany each individual bid submission. All paperwork submissions are processed through the City of Toledo's PlanetBids portal, with questions directed to purspplies@toledo.oh.us. This approach applies to all bids advertised on or after March 13, 2026, including the Purchase One (1) Bucket Truck opportunity.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .