Paperwork Schedule.pdf

This document is a Paperwork Schedule issued by the City of Toledo, Ohio, outlining a streamlined approach to bidder documentation collection for 2026. Effective for bids advertised on or after March 13, 2026, the City has implemented a tiered submission structure to reduce redundant paperwork. For the 2026 Pneumatic Pumps, Wellheads and Fittings contract opportunity, bidders must submit Project Paperwork with each bid, including the Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable. Additionally, each bid submission requires Line Items, a Bid Guaranty in the form of a cashier's check or bid bond made payable to the City of Toledo, a signed contract, cut sheets for wellheads and pumps, estimated delivery lead time documentation, and certified performance curve sheets at 80, 100, and 120 psi for pumps. All bids are submitted through the City of Toledo's PlanetBids e-bid portal, with bid prices required to two decimal places, and a single price per line item.

First-time bidders must submit City Paperwork, including a Vendor Registration Form and Business Tax Registration Form if new to the City, along with a notarized Child Support Affidavit. Annual Paperwork, required once per year through 2026, includes a W-9, Certificate of Insurance through expiration and then annually, Workers' Compensation Certificate through expiration and then annually, EEO Compliance documentation, Debarment Certification, and a Living Wage Affidavit updated no later than February 1st. Subsequent bids in 2026 require only the Project Paperwork submission. The Bid Guaranty must be received by the Division of Purchases and Supplies no later than the bid due date and time; failure to provide a bid guaranty results in a non-responsive bid designation. Questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov.