Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Collins Park Bath House and Pool Demolition
- Solicitation number
- 147082
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document issued by the City of Toledo, Ohio, outlining a streamlined procurement approach for bidders beginning with bids advertised on or after March 13, 2026. The document establishes three categories of required documentation: City Paperwork (submitted once for the duration of all contracts), Annual Paperwork (submitted once per calendar year), and Project Paperwork (submitted with each individual bid). City Paperwork includes the Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, and Vendor Utility documentation for companies new to doing business with the City. Annual Paperwork encompasses the W-9, Certificate of Insurance naming the City of Toledo as an additional insurer, Workers' Compensation Certificate, EEO Compliance certification, Debarment Certification, and Living Wage Affidavit updated no later than February 1st. Project Paperwork required with each bid submission includes the Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria when applicable.
The schedule significantly reduces documentation burden for repeat bidders by requiring one-time submission of foundational paperwork and annual certifications, with only project-specific documents needed for subsequent bids within the same year. The example provided clarifies that a company submitting its first bid on March 13, 2026, must submit all three paperwork categories; however, subsequent bids in 2026 require only Project Paperwork submission. Companies are responsible for notifying the City of any changes to submitted information and updating applicable documentation accordingly. Questions regarding paperwork submission should be directed to purspplies@toledo.oh.gov, and all submissions are processed through the City's PlanetBids portal.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .