Sources Sought - Virgin Islands NG Janitorial Services.docx

SOURCES SOUGHT

United States Property and Fiscal Office (USPFO) for the U.S. Virgin Islands Custodial and Janitorial Services

NOTE: THIS IS NOT A SOLICITATION FOR PROPOSALS. THIS IS A SOURCES SOUGHT NOTICE ONLY. This SOURCES SOUGHT is for planning and informational purposes only and shall NOT be considered as a Request for Proposal (RFP) or as an obligation on the part of the Government to acquire any products or services. The Government will NOT be responsible for any costs incurred in responding to this SOURCES SOUGHT or furnishing the requested information. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of a contractor's submission of responses to this SOURCES SOUGHT or the Government's use of such information. The Government reserves the right to reject, in whole or in part, any contractor's input resulting from this SOURCES SOUGHT. No contract will be awarded from this announcement. The Government is only seeking sources/information for market research to determine the availability of commercial capabilities in the described areas. Availability of any formal solicitation will be announced separately. Submittals will not be returned to the sender. Respondents will not be notified of the results of the evaluation.

1.0 Introduction

The Virgin Islands USPFO Purchasing and Contracting Office (NGVI-PFO-PC), 9200 Estate Slob, Kingshill, VI 00850, is issuing this sources sought synopsis as a means of conducting market research to identify interested parties to support the requirement for Custodial and Janitorial Services at the United States Property and Fiscal Office (USPFO) for the U.S. Virgin Islands, located in Kingshill, VI on the island of St. Croix. The intention is to procure these services as a total small business set-aside. The Government seeks to determine the availability of this type of service and to identify small business vendors that are interested in the USPFO Custodial and Janitorial Services requirement.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT WILL BE PROCURED VIA TOTAL SB SET-ASIDE. Only Small Businesses will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

2.0 Scope of Work

The USPFO Custodial and Janitorial Services draft performance work statement (PWS) is enclosed as Attachment 1 to this notice.

The estimated period of performance consists of five (5) years (base and four option periods) commencing in late September 2025. Specifics regarding the number of option periods will be provided in the solicitation (if released).

The contract type is anticipated to be Firm Fixed Price.

3.0 Responses

Contractors possessing the requisite skills, resources, and capabilities necessary to perform the stated requirements are invited to respond to this notice via a submission of an executive summary on 8 ½ x 11 in paper, no more than ten (10) pages in length, using 12-point font. All responses must include the following information:

(1) Name and address of applicant/company (Corporate/Principal Office)

(2) SBA 8(a) Entrance and Exit Dates (if applicable)

(3) Name, telephone number, fax number, and e-mail address of primary point of contact

(4) CAGE Code and Unique Entity ID (UEI)

(5) The Government is considering NAICS Code 561720 (Janitorial Services) with a Small Business Size Standard of $22,00,000 for this effort. If another more appropriate NAICS code applies, please recommend an approved NAICS code for this effort.

(6) Identify capabilities and relevant past performance.

(7) Recommendations to improve the Government’s approach to this requirement.

(8) If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

(9) The Government welcomes any feedback on the Draft PWS for this notice. Please provide any comments/questions for the PWS in track changes when responding to this notice.

(10) Please note in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.

(11) Please state if your company plans to submit a proposal for the USPFO Custodial and Janitorial Services requirement (if solicited). If not, please provide the reasons your company does not plan to submit a proposal.

(12) Please indicate if there are any contract vehicles that your company is part of that would be ideally suited for this requirement.

4.0 Response Deadline / Submission Info

Sources Sought Responses (Section 3.0, Items 1 -12), including PWS Comments/Questions (Section 3.0, Item 9) shall be provided by 1500hrs Eastern Time on 18 June 2025.

Responses shall be submitted via e-mail to Jennifer.d.easterling4.mil@army.mil

Please be advised that any proprietary information must be marked as such on a page-by-page and paragraph by paragraph basis. The Government will not assume that any of the information provided by a respondent is proprietary unless it is conspicuously marked on this basis. Moreover, the Government does not assume any duty to contact a respondent and inquire whether any unmarked information submitted in response to this notice is proprietary.