Performance Work Statement.pdf

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PERFORMANCE WORK STATEMENT

(PWS)

CADAVER TRAINING - EDUCATION DEPARTMENT, EVANS ARMY COMMUNITY

HOSPITAL

PART 1 GENERAL INFORMATION

1.0 GENERAL: This is a non-personnel services contract to provide delivery of cadaver(s), equipment, supplies, and training for Evans Army Community Hospital

(EACH), Fort Carson, Colorado. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, cadaver(s), equipment, temperature-controlled storage, supplies, surgical instruments, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Cadaver Training delivery and facilitation as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This is an annual Department of War (DOW) requirement for active-duty soldiers who require Individual Critical Tasks (ICTs) and require some component of a cadaver to train effectively and efficiently. Historically, the

Department of Education (DOE) has procured this annual requirement via

Government Purchase Card (GPC).

1.3 Objectives:

1.3.1 Provide high-quality, fresh-frozen cadaveric training specimens for realistic medical training.

1.3.2 Ensure active-duty soldiers successfully complete Individual Critical Tasks

(ICTs) through expert-led instruction.

1.3.3 Maintain a safe and sanitary training environment, including seamless delivery, setup, and proper bio-waste removal.

1.4 Scope: Procurement of cadavers, specimen delivery, lab set-up and clean-up, on-site training instructor personnel, temperature-controlled overnight storage, bio-waste removal and disposal, equipment, surgical instruments, and supplies as ordered. The quantities ordered will be determined by the Military Treatment

Facility (MTF) as needed at the time of the order. The base period of performance will consist of one training session. For option year 1 through option year 2 there will be no more than two training sessions per period of performance.

1.5 Period of Performance: The period of performance shall be for one (1) Base

Period of 3 months and two (2) 12-month option years. The Period of Performance reads as follows:

1.5.1 Base Year: 01 September 2026– 30 November 2026

1.5.2 Option Year 1: 01 December 2026 – 30 November 2027

1.5.3 Option Year 2: 01 December 2027 – 30 November 2028

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Three copies of a comprehensive written QCP shall be submitted to the

KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on federal holidays. Recognized holidays are New Year’s Day, Labor Day, Martin Luther

King Jr.’s Birthday, Columbus Day, President’s Day, Veteran’s Day, Memorial Day, Thanksgiving Day, Juneteenth Day, Christmas Day, and Independence Day.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 – 2000 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Simulation Center of Excellence at 7488 Provide Comfort Dr., Fort

Carson, CO 80913. (Requirement owner’s place of location is Evans Army

Community Hospital’s Fort Carson, CO 80913).

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract with a unit of measure as EACH (EA).

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have base access at the time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The

Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: Due to being located on a government facility, the contractor must obtain base access through DBIDS. This can be done at DBIDS

Portal.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including

Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

https://dbids-global.dmdc.mil/home/ https://dbids-global.dmdc.mil/home/ coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Instructors. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0600 to 2000, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11.1 Contract Manager and Alternate: The Contract Manager and Alternate shall be responsible for overall contract performance and coordinate directly with the

COR.

1.6.11.2 Instructors: The Instructors (minimum of 2) shall possess the necessary expertise to provide Surgical Instrument A&P instruction and facilitate the training session.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The contractor will be required to travel to Fort Carson, CO in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.6.14 Other Direct Costs: This category includes refrigerated ground transportation, overnight temperature-controlled storage, and bio-waste removal.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.)

or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such

OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: Not applicable.

PART 2 DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK: Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR: Alternate Contracting Officer's Representative

AFARS: Army Federal Acquisition Regulation Supplement

AR: Army Regulation

CCE: Contracting Center of Excellence

CFR: Code of Federal Regulations

CONUS: Continental United States (excludes Alaska and Hawaii)

COR: Contracting Officer Representative

COTR: Contracting Officer's Technical Representative

COTS: Commercial-Off-the-Shelf

DA: Department of the Army

DD250: Department of Defense Form 250 (Receiving Report)

DD254: Department of Defense Contract Security Requirement List

DFARS: Defense Federal Acquisition Regulation Supplement

DMDC: Defense Manpower Data Center

DOD: Department of Defense

DOE: Department of Education

EACH: Evans Army Community Hospital

FAR: Federal Acquisition Regulation

HIPAA: Health Insurance Portability and Accountability Act of 1996

ICT: Individual Critical Tasks

KO: Contracting Officer

MTF: Military Treatment Facility

OCI: Organizational Conflict of Interest

OCONUS: Outside Continental United States (includes Alaska and Hawaii)

ODC: Other Direct Costs

PIPO: Phase In/Phase Out

POC: Point of Contact

PRS: Performance Requirements Summary

PWS: Performance Work Statement

QA: Quality Assurance

QAP: Quality Assurance Program

QASP: Quality Assurance Surveillance Plan

QC: Quality Control

QCP: Quality Control Program

TE: Technical Exhibit

PART 3 GOVERNMENT FURNISHED PROPERTY,

EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not applicable.

3.2 Facilities: The Government will provide the training location at the Simulation

Center of Excellence at 7488 Provide Comfort Dr., Fort Carson, CO 80913.

3.3 Utilities: The Government will provide utilities in the facility for use in the performance of tasks outlined in this PWS.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Points of Contact:

3.6.1 Department of Education Group Inbox: usarmy.carson.medcom-each.list.hpe@health.mil

3.6.2 Chief, DOE: 719-526-3056

3.6.3 Deputy Chief, DOE: 719-524-0961

3.6.4 NCOIC, DOE: 719-526-3230

3.6.5 Authorized POCs to Submit Order to Vendor: erika.d.lay.mil@health.mil and tracy.m.kerkow.mil@health.mil (Last updated July 02, 2026).

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

mailto:usarmy.carson.medcom-each.list.hpe@health.mil mailto:usarmy.carson.medcom-each.list.hpe@health.mil mailto:erika.d.lay.mil@health.mil mailto:tracy.m.kerkow.mil@health.mil

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under

Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable. (The contractor must obtain base access through DBIDS as specified in section 1.6.8).

4.3 Materials: The Contractor shall furnish materials, supplies, surgical instruments, and PPE (gowns, gloves, eye protection, and masks) for each lab participant.

4.4 Equipment: The Contractor shall furnish field expedient perfusion setups for hemorrhage simulation and refrigerated ground transportation for specimen delivery.

PART 5 SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services: The contractor shall provide all logistical and instructional support necessary to execute the Cadaver Training. This includes the delivery of cadaver(s), comprehensive lab set-up and clean-up, provision of on-site training instructor personnel, temperature-controlled overnight storage, and safe bio-waste removal and disposal.

5.2 Specimen Delivery and Support: The contractor shall deliver upon order no more than six (6) whole body prosected cadaveric training specimens (fresh frozen) for the base year, and no more than twelve (12) for option year 1 through option year 2.

Transportation: Cadavers shall be delivered via refrigerated ground transportation to ensure tissue integrity.

Storage: The contractor shall provide and maintain temperature-controlled overnight storage capable of keeping the specimens in a fresh-frozen state without degrading tissue quality prior to the training event.

5.3 Lab Setup, Breakdown, and Bio-Waste Disposal:

The contractor is responsible for the complete preparation and restoration of the training environment.

Staging and Set-up: The contractor shall configure the lab space, including the placement of Field Expedient Perfusion Set-ups for hemorrhage simulation, surgical instruments, and required PPE at each participant station no later than one (1) hour prior to the scheduled start of the training session.

Clean-up: The contractor shall perform a complete lab clean-up and restore the facility to its original state within two (2) hours following the completion of the session.

Bio-Waste Disposal: The contractor shall collect, remove, and dispose of all biological waste, human tissue, and contaminated materials in strict accordance with all applicable OSHA, EPA, state, local, and Military Treatment Facility (MTF) regulations.

5.4 On-Site Training Instruction: The contractor shall provide qualified on-site instructor personnel to facilitate the training session.

Instructor Ratio: The contractor shall provide a minimum of two (2) qualified instructors per training session.

Duties: Instructors shall actively guide active-duty soldiers through Individual

Critical Tasks (ICTs), demonstrate surgical instrumental Anatomy & Physiology

(A&P), and provide real-time, expert feedback during the entire duration of the training session.

5.5 Delivery Turnaround and Scheduling: The contractor shall coordinate delivery based on ICT needs. The contractor shall ensure the turnaround time for delivery of cadavers is scheduled 90 days prior to the identified training event established by

EACH’s Department of Education (DOE).

5.6 Place of Performance: All on-site tasks, including lab set-up, training instruction, and clean-up, shall be performed at the Simulation Center of Excellence at 7488

Provide Comfort Dr., Fort Carson, CO 80913.

5.7 Combating Trafficking in Persons (CTIP): The contractor shall comply with FAR

52.222-50, Combating Trafficking in Persons. The contractor shall notify its employees of the United States Government's zero-tolerance policy described in paragraph (b) of the clause and the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

PART 6 APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1 Publication Compliance: The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures for handling human tissues and bio-waste disposal.

PART 7 ATTACHMENT/TECHNICAL EXHIBIT LISTING

7.0 Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1: Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2: Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3: Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1. The contractor shall provide delivery of Whole Body Cadaveric Training Specimens, Fresh Frozen (PWS paragraph 5.2).

Delivered 90 days prior to identified training event via refrigerated ground transportation.

100% on-time delivery with zero safety or temperature control deviations.

100 Percent Inspection by COR.

PRS # 2. The contractor shall provide complete Specimen Delivery services including Lab Set-up, Clean-up, On-site Cadaver Tech, and Bio-Waste

The contractor provided safe, compliant bio-waste removal and complete lab clean-up post-session.

Zero environmental or safety violations;

zero deviation from standard.

Periodic Surveillance by

COR.

Removal (PWS paragraph 5.1).

PRS # 3. The contractor shall provide Instructor services (Includes 2 Instructors) for surgical instrumental A&P instruction.

The contractor provides qualified instructors to guide ICT completion.

Zero deviation from schedule;

instructors are present for 100% of the training session.

Validated Customer Complaint / 100 Percent Inspection.

PRS # 4. The contractor shall provide all requested supplies including Field Expedient Perfusion Setup, Surgical Instruments, Class VIII Supplies, and

PPE.

The contractor provided necessary equipment and supplies in sufficient quantities for all lab participants.

Zero shortages of critical PPE or functional instruments.

100 Percent Inspection by COR prior to session start.

PRS #5

Combating Trafficking in Persons FAR 52.222-50 c / PWS para 5.5

The Contractor shall notify its employees of the United States Government’s zero tolerance policy described in paragraph of this clause. The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or

100% Compliance 100% Inspection termination of employment.

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot. Random

Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure.

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis (i.e., monthly, quarterly, semi-annually, etc.).

Validated Customer Complaint: Complaints must be validated. NOTE: You may also identify any surveillance method used in the commercial market to survey the required service (this will be discovered when market research is conducted).

TECHNICAL EXHIBIT 2 DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

CMR

Reporting

Annually by 31 October

1 Electronic XML or direct web entry

CMR

Database

Quality Control Plan

(QCP)

Within 30 days of contract award and 5 days after any changes

3 Electronic (MS Word/PDF)

KO and COR

TECHNICAL EXHIBIT 3 ESTIMATED

WORKLOAD DATA

ITEM NAME ESTIMATED QUANTITY

1 Whole Body Cadaveric Training Specimens, Fresh Frozen

No more than 6 for Base POP; No more than 12 for

OY POP

2 Specimen Delivery (Includes Lab Set-up/Clean-up, Tech, Storage, Bio-waste removal)

1 per training session

3 Instructor Rate (Includes 2 Instructors)

1 per training session

4 Field Expedient Perfusion Setup for Hemorrhage Simulation

1 per training session

5 Surgical Instrument Rental

1 per training session

6 Skin Flap Recovery to allow for Additional Cricothyrotomy

3 additional (considered an add-on order as needed)

7 PPE (Gowns, Gloves, Eye Protection, Masks for Each Lab Participant)

100 per training session Base; 200 per training for

OY

8 Class VIII Supplies 1 per training session