PWS ICIDS VI Final.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR INSTALLATION AND PREVENTIVE MAINTENANCE OF THE INTEGRATED

COMMERCIAL INTRUSION DETECTION SYSTEM Version VI (ICIDS-VI) AND

CLOSED-CIRCUIT TELEVISION (CCTV) INSTALLATION MONITORING SYSTEM

FORT A. P. HILL DES

PART 1

GENERAL INFORMATION

General: This is a non-personal services contract to administer and maintain the entire IDS/EECS/CCTV system in an operational state of repair. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, transportation, tools, supervision, and other items and non-personal services necessary for performing replacement of components, scheduled adjustments, conducting tests, or other scheduled or non-scheduled work, and all necessary services required for monitoring and administering the system during established work hours, as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This contract will be a continuation of the existing Intrusion Detection System/Electronic Entry Control System/Closed-Circuit Television System contract that has been in place for over fifteen years with the current Telecommunications Mechanic Level II personnel. The current contract manager has been with us the entire time proving to be an asset to the A. P. Hill team.

1.3 Objective: The objective of this contract is to implement a comprehensive Maintenance Plan prepared by the Contractor to provide Preventative Maintenance, Corrective Maintenance, Emergency Repair, and Records Management for the ICIDS VI equipment within Installation.

The maintenance activities shall comply with all code, criteria, regulations, laws of the United States as applicable.

1.4 Scope: This will a firm fixed price contract . The Contractor shall provide all labor, supervision, transportation, vehicles, and tools necessary to maintain a complete and functional IDS/EECS/CCTV systems as defined in this PWS and in accordance with (IAW) the manufacturer's documentation, instructions, recommendations, and guidance. . The Contractor shall manage the timeliness, completeness, and quality of deliverables to effectively manage the contract.

1.5 Period of Performance: The period of performance shall be for one (1) base year of twelve

(12) months and four (4) twelve-month option years. The period of performance is as follows:

Base Year: 16-Aug-2026 TO 15-Aug-2027 Option Year I: 16-Aug-2027 TO 15-Aug-2028 Option Year II: 16-Aug-2028 TO 15-Aug-2029 Option Year III: 16-Aug-2029 TO 15-Aug-2030 Option Year IV: 16-Aug-2030 TO 15-Aug-2031

1.6 General Information

1.6.1 Quality Control: Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services to the government (see FAR 52.246-1, Contractor Inspection Requirements).

The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction;

corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. Within 30 days after contract award or with the contractor’s proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the contracting officer (KO) and contracting officer representative (COR) within five (5) working days when changes are made thereafter.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays:

New Year’s Day 1st day of January Martin Luther King Jr. Day 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth Day 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1630 Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort A.P. Hill, Virginia.

1.6.6 Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. All contractor and associated sub-contractor employees who require physical access to Fort A.P. Hill for contract performance shall present an Acceptable Form of Identification, as identified in Section 5 of DoD Manual 5200.08 Volume 3, “Physical Security Program: Access to DoD Installations. The Contractor shall maintain awareness of contractor or subcontractor employees who have been vetted and approved to access the installation and shall notify the Contracting Officer in writing within 48 hours of any contractor or sub-contractor employee who resigns, is terminated, or for any other reason is no longer authorized to access Fort A.P. Hill for the purpose of performance of this contract. For contracts with a performance period longer than three months, the Contractor shall reconcile his roster of currently-approved personnel quarterly with the Fort A.P. Hill Visitor Control Center (VCC) and provide an updated roster of contract personnel to the COR or Contracting Officer to ensure that both the Contractor and Fort A.P. Hill maintain accurate awareness of the contractor and subcontractor employees who are authorized to access the installation. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations. The Contractor and all associated subcontractor employees shall account for all forms of Government-provided identification and access credentials issued to the Contractor employees in connection with performance under this contract. The Contractor shall surrender such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government, (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee’s employment, (3) Upon contract completion or termination, (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements,

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 background investigation, or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 at the Office of Personnel Management.

The Contractor and all associated subcontractor employees shall account for all forms of Government-provided identification and access credentials issued to the Contractor employees in connection with performance under this contract. The Contractor shall surrender such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government, (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee’s employment, (3) Upon contract completion or termination, (c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements, (d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions. All contractor employees with access to a Government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the information system and annually thereafter. Must comply with DFARS clause 252.204-7012, DFARS provision 252.204-7019, and 252.204-7020. Pre-screen applicants using E-Verify Program clause DFARS 52.222-54. Training: All contractor employees requiring access to Fort A.P. Hill, including subcontractor employees, shall complete AT Level I Awareness Training and iWatch briefing, Operations Security (OPSEC) Awareness Training and

Counterintelligence Awareness and Reporting for DoD Employees (course CI116.16), within 30 calendar days after contract start date, in accordance with AR 525-13, AR 530-1 and AR 381-12 respectively. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil. iWatch briefing materials are available from the COR. Per DoD 8570.01-M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor. A DD Form 254, DoD Contract Security Classification Specification must be completed for both solicitation and award phases for contracts requiring access to classified material.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: In the event a key is duplicated, misplaced, lost or missing, all locks and keys for that system shall be replaced by the government using identical locks and keys to the ones that were duplicated, misplaced, lost or missing. An investigation will be initiated to determine liability to the Contractor for any Government property lost or stolen because of unauthorized duplication, misplacement, or the loss of keys by contractor or contractor personnel.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and an investigation will be initiated to determine contractor liability. If the contractor is found liable, any monies received as financial restitution from the contractor for Government property loss must be credited to the Treasury of the United States as miscellaneous receipts, unless otherwise authorized by statute ( 31 U.S.C. 3302(b)). Additionally, the details surrounding the loss will be reflected in Contractor Performance and Assessment Reporting System (CPARS).

1.6.7.2.2. The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer Representative (COR).

http://jko.jten.mil/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3302(b)&num=0&edition=prelim

1.6.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Personal Identity Verification (PIV): Contractor personnel must be US citizens and shall be required to have and maintain a minimum secret security clearance, a satisfactory local law enforcement background check and obtain an installation security access CAC.

1.6.9 Visit Notification: Contact COR 24 hours prior to visit, to ensure visitor/contractor personnel or any representative of the contractorentering the installation shall abide by all security regulations and shall be subject to security checks in accordance with the installation’s (Access Control) security regulations. The contractor shall ensure contract personnel understand the security requirements of the contract and are given security briefings annually as required by the DPTMS - Installation Security Office/ATO. FAPH retains the right to direct the Contractor to remove any prime or subcontractor personnel, regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the security interests of the Government. The justification for the Government’s direction to remove Contractor personnel will be documented and provided to the contractor by the Contracting Officer. Any additional costs to replace the removed personnel will be at the contractor’s sole expense.

1.6.10 Special Qualifications: The contractor shall provide qualified Telecommunications Mechanic Level II personnel to include a contract manager and alternate contract manager.

Contract personnel must have fifteen years of experience with Intrusion Detection Systems/Electronic Entry Control Systems/Closed-Circuit Television Systems, and DAQ systems. Contractor must have certification with Integrated Commercial Intrusion Detection System VI to include ICIDS VI Maintainer Course and ICIDS VI System Manager Course.

Special Qualifications: The Prime Contractor shall provide documentation that it is a DAQ Electronics Value Added Reseller (VAR) for ICIDS version VI to be eligible for winning this contract award. Non-DoD Link: https://www.daq.net/support/resellers---vars. Prime Contractors who cannot provide the required documentation that verify their status as a DAQ Electronics VAR for ICIDS VI are not eligible to be considered for this award.

1.6.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract https://www.daq.net/support/resellers---vars administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies;

coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.13 Key Personnel: The follow personnel are considered key personnel by the government:

contract manager/alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday through Friday except federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Telecommunications Mechanic Level II personnel to include a contract manager and alternate contract manager. Contract personnel must have seven (7) years of experience with Intrusion Detection Systems/Electronic Entry Control Systems/Closed-Circuit Television Systems, and DAQ systems. Contractor must have certification with Integrated Commercial Intrusion Detection System VI to include ICIDS VI Maintainer Course and ICIDS VI System Manager Course.

1.6.14 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.15 Anti-Terrorism and Operations Security Requirements: Contractor personnel must complete annual.

1.6.16 Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract.

Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.6.17 Contractor Travel: Fort A.P. Hill has several remote sites; all located within a 25-mile radius. Requirement to travel on unimproved roadways is possible.

1.6.18 Other Direct Costs: This category includes travel (outlined in 1.6.14), reproduction, and shipping expenses associated with training activities and visits to contractor facilities. It could also entail the renting of suitable training venues.

1.6.19 Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government.

These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.20 Organizational Conflict of Interest:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract;

and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract.

The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the bsolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f.

above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities.

Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the

Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future.

Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.6.21 COMBAT TRAFFICKING IN PERSON:

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.6.22 IAW FAR 39.2: HQIIS shall be compliant with Section 508, an amendment to the United States Workforce Rehabilitation Act of 1973. The Contractor shall ensure all HQIIS applications are accessible to people with disabilities and that current and future requirements to maintain compliance with Section 508 are met.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR: The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP): Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY: Actions that prevent the loss or damage of government property.

2.1.10 QUALITY ASSURANCE: The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST: An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 QUALITY CONTROL: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 SUBCONTRACTOR: One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15 WORK DAY: The number of hours per day the contractor provides services in accordance with the contract.

2.1.1 WORK WEEK: Monday through Friday, except for federal holidays unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Equipment: All equipment shall remain the property of the Government and shall at no time be removed from the installation without the Physical Security COR approval. The contractor shall store all removed equipment in the Government furnished storage space unless otherwise specified and approved by the Physical Security COR. Any Government furnished manual, which may be loaned to the contractor, shall be hand receipted to contractor and immediately returned upon contract expiration or termination.

3.2. Facilities: The government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.3 Materials: The government will provide the contractor with an array of repair parts and/or miscellaneous materials deemed necessary for repairs during the one-year maintenance period.

The contractor will maintain an updated running inventory of spare parts. The contractor will coordinate with the Physical Security COR for the purchase of new or replacement parts. The ICIDS-VI system integrates primary functional parts with sensors and other standard peripheral parts available from a variety of sources and supplied by respective manufacturers or suppliers.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a secret facility clearance from the Defense Security Service. The contractor’s employees, performing work in support of this contract shall have been granted a secret security clearance from the Defense Industrial Security Clearance Office.

4.3. Equipment: The contractor shall provide all tools required to service, replace, and repair the entire IDS/EECS/CCTV system in an operational state of repair.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Program Management: The contractor shall provide an onsite project manager (aka telecommunicator mechanic level II) who shall be available during normal duty hours, to conduct overall management coordination and furnish liaison with the Government and be available on-call after duty hours. The contractor's project manager shall be the point of contact with the Government and shall have the authority to act or make decisions on behalf of the contractor concerning all contract matters.

5.1.1 The Contractor shall provide complete project management plan (PMP) within 10 working days to support and fully integrate, manage, control, and document all aspects of the work required to meet the task objectives.

5.1.2 The Contractor shall provide a monthly status report (MSR) by the close of business (COB) of the 10th workday of each month.

5.1.3 The Contractor shall also designate an alternate project manager who shall be authorized to act on behalf of the contractor in the absence of the contractor's project manager.

5.1.4 The Government shall schedule and coordinate a Project Kick-Off Meeting at the Government site. At a minimum the meeting shall include:

• Schedule

• Performance metrics

• Security requirements

• Government-furnished information

• Monthly meeting dates

• Points of Contact (POCs)

• Task order transitioning process and timeframes

• Prioritization of contractor activities

• Logistics

• Contractor issues

5.2. Repair and Maintenance: The contractor shall be available on a 40-hour normal week basis to repair and maintain all IDS/EECS/CCTV components covered under this contract, regardless of the cause of the malfunction. Also, call for emergency service repair 24 hours a day, 7 days a week. On his/her own initiative the contractor shall be required to coordinate and work with other installation agencies and contractors to diagnosis problems and resolve them.

5.2.1 The contractor shall maintain the system in normal operation so that there is no more than ten (10) hours down time in any month for regularly scheduled maintenance, except as specified below.

5.2.2 For unscheduled maintenance and repairs, the contractor shall troubleshoot the defective or inoperative components and determine the corrective action needed to place the system back into full operation within six (6) hours.

5.2.3 Contractor shall make all adjustments and/or replacements of components, including sensors within the IDS/EECS/CCTV. This includes all installed equipment, all computer equipment, software updates, transmission equipment and data transmission modules, and local processors. This also includes continuous database maintenance for all functions and capabilities IAW with the ICIDS-VI Administrator manual.

5.2.4 Response Time. Certified personnel shall be available to provide service to the complete IDS/EECS/CCTV within one (1) hour during normal duty hours. The Physical Security COR and his/her authorized representative and shall be furnished with a telephone number where the service supervisor can be reached at all times. Service personnel, other than during normal duty hours, shall be at the site within 4 hours after receiving a service/trouble request. Upon completion of the work, the contractor shall complete a Service Work Call report and remain on file for the duration of this contract. Repair technician(s) shall coordinate for access to the system with government user personnel at the facility requiring repairs, as part of each service/trouble call. If access to the building is denied or if no contact is available, contact the Police Desk at 804-633-8888.

5.2.5 Repair Time. In 98 % of all cases involving ICIDS Servers, ICIDS equipment providing alarm coverage to all Arms, Ammunition and Explosives (AA&E) earth covered / portable magazines, Arms Rooms, fixed & portable systems shall be restored to proper operating condition within six (6) hours of service personnel arriving on site. In 90% of all other cases involving system failure, systems shall be restored to proper operating conditions within six (6) hours of service personnel arriving on site. In 98% of all cases, IDS systems shall be restored within 24 hours after service personnel arrive on site. In 96% of all cases, EECS and CCTV shall be restored to proper operating conditions within 48 hours after service personnel arrive on site. Any IDS/EECS/CCTV repair exceeding six (6) hours shall be reported to the Physical Security COR and/or his/her representative.

5.3 Database Maintenance: The contractor shall perform data base maintenance and updating including data backups, account scheduling, command file development and maintenance, and access level configuration. Additionally, develop, maintain, and issue new personal identification numbers to all new operators and users requiring authorized access to ICIDS guarded facilities.

5.3.1 Performance of scheduled adjustments and repairs shall include verifying proper operation of the IDS/EECS/CCTV. The contractor shall enter all updates or new IDS/EECS/CCTV database entry requirements into the server database as received.