This document is a quarterly health report detailing preventive maintenance procedures for video teleconference (VTC) systems in multiple conference rooms across Buildings 2202 and 4120 at Aberdeen Proving Ground. The comprehensive maintenance checklist covers extensive technical inspections for each room, including testing mounted displays, conference room table connections, audio conference functionality, microphone systems, VTC equipment, camera functions, PC connections, equipment racks, Crestron touch panels, MS Teams compatibility, and firmware updates.
The maintenance protocol requires technicians to systematically verify equipment functionality, clean components, test audio/video connections, check cable integrity, assess software versions, and report any worn or damaged equipment. Each room's specific maintenance routine follows a nearly identical protocol with slight variations based on room-specific equipment configurations. The document represents a critical component of the U.S. Army Test and Evaluation Command's (ATEC) broader VTC maintenance strategy, which seeks to ensure reliable communication infrastructure across fourteen conference rooms at the Aberdeen Proving Ground installation in Maryland.
The file's text, extracted by GovTribe without its formatting.
Bldg 2202, A101 - 102
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room A101/102
Projectors:
Functionality - Test proper projector lift.
Lamp Hours - Record lamp hours from both right and left projectors. If needed, replaced bulbs and reset the lamp timer.
Lamp Filters - Clean the air filters.
Test the image quality and focus.
Sources - Verified all sources are displaying.
Clean all projector optics.
Side Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Cameras - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean all camera lenses.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B216
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room B216
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B325
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room B325
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Cameras - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B301
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room B301
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Cameras - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 4120, 107
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 4120, 107
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Cameras - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, A121
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room A121
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, A202
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room A202
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, A201
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room A201
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, A301
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room A301
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B320
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room B320
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 4120, 208
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg4120, Room 208
Cart Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all ceiling microphone functioning, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the cameras functions such as zoom and pan/tilt. Verified camera source is displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Secure Components:
Test that the system switches classifications correctly.
Verify that the Beta Brite signs display the correct classification within and outside the conference room.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B308
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, Room B308
Mounted Display:
Test functionality of display. Verified all sources are displaying.
Clean monitor face.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Desk Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Camera - Test the camera functions such as zoom and pan/tilt. Verified camera sources are displaying. And test the image quality and focus.
Clean camera lens.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Equipment Rack:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
Bldg 2202, B201
Preventive Conference Room Maintenance
Provide a detailed checklist and report of all maintenance activities and findings to the designated facilities manager. Maintain a log of regular visits, activities and results.
Bldg 2202, B201
Mounted Display's:
Test functionality of displays. Verified all sources are displaying upon them.
Clean all monitor faces.
Conference Room Table Connections:
Test laptop connectivity (HDMI/VGA) table connections. Verified all sources are displaying on appropriate destinations.
Report if any wires and cables become frayed, worn, or damaged.
Audio Conference:
Test functionality of audio conference. Make sure a clear connection of audio to and from the far end.
Microphones:
Verify all microphone connections are secure, power is being supplied, on/off buttons are functioning when pressed, test audio to each microphone.
Report if any wires and cables become frayed, worn, or damaged.
VTC:
Test Call - Perform unclassified video conference call. Make sure a clear connection of audio and video to and from the far end is established.
Test Button Functions - Test VTC button functions (Privacy Mute Function, Volume Bar Function, Speaker Mute Function) using remote control and Crestron touch panel.
Cameras - Test the cameras functions such as zoom and pan/tilt. Verified all camera sources are displaying. And test the image quality and focus.
Clean camera lens.
PC Connection - Verify that the PC connection is properly displaying through the VTC.
Software Version - Make sure codec has the latest software version. If needed, download, install and test VTC system.
Equipment Racks:
Check cable connections to verify all are fully seated and tight.
Wiped down and clean or dust out ventilation of equipment.
Report if any wires and cables become frayed, worn, or damaged.
Crestron Touch-panel:
Test overall Crestron touch panel functionality. Test touch panel communication with processor. Test timing response of user buttons on touch panel.
Report if any wires and cables become frayed, worn, or damaged.
Clean touch screen.
MS Teams:
Test overall functionality of Vaddio Bridge, Extron USB switcher and Hub/extension kit
Test interoperability with VTC camera, speakers and microphones in the room
Report if any wires and cables become frayed, worn, or damaged.
Firmware:
Identify if equipment firmware updates are needed. Update firmware if necessary to latest version.
File details come from the government source that posted it.
Updated .
