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Request for Information (“RFI”) Event Name: Movement Tracking and Identification Research Project RFI # PADOC Movement Tracking and Identification Research Project 2019-1
I. INTRODUCTION
The Pennsylvania Department of Corrections, herein referred to as “PADOC”, is seeking information from experienced, qualified vendors for specific technology solutions (hardware) capable of identification, authentication, and tracking movements of individuals (i.e., staff members, inmates, and/or reentrants) at the state correctional facilities.
The Department is also seeking information on biometric devices that are used for suicide prevention that integrates with the identification and movement-tracking device.
Ideally, the technology solution will be a single device. Implementation should be achievable using the DOC’s existing infrastructure at the state correctional facilities. There is no wi-fi connection available, so the solution should consider this. The information presented should also include any networking/bandwidth requirements for the proposed technology solutions, as well as details related to implementation timeline considerations, that includes the preliminary work for establishing the solution.
II. BACKGROUND
The PADOC has twenty-five (25) State Correctional Institutions (SCIs) and twelve (12) Community Corrections Centers (CCCs) throughout the state. The PADOC is evaluating the concept of implementing a standard device that is capable of identifying and tracking movements of PADOC facility staff, inmates, and reentrants that can integrate with existing applications (CAPTOR-Corrections and Parole Total Online Repository, Sapphire-Medical Management System, Identity Verification System, and Meal Management System). The implementation of this technical solution aligns with the PADOC business goals of reducing violence in prisons and improving staff wellness.
III. PURPOSE OF REQUEST FOR INFORMATION (RFI)
The purpose of this RFI is to survey the service provider community on behalf of the PADOC to gather information on specific technology (hardware) solutions as noted within this RFI. The PADOC will evaluate the information to determine if it is feasible to implement a standard device solution that meets the needs of the business.
IV. QUESTION AND RESPONSES
| # |
| PADOC Question |
| Vendor Response |
| 1. |
| How does your solution identify and authenticate individuals quickly and accurately? |
| 2. |
| How does your solution verify and authenticate the scanned individual’s identity? |
| 3. |
| Is the device tamper-resistant and highly durable? If yes, provide specific features/details. |
| 4 |
| If an individual’s identity is not authenticated by a scan, how can the user override the system? |
| 5. |
| How does your system track the location and movement of individuals? |
| 6. |
| How will the proposed solution be amenable to a facility with multiple buildings that may have outdated infrastructures? |
| 7. |
| Can the device software record timestamps for movement at various locations that can later be recalled? If so, how does this work? |
| 8. |
| How is the accuracy of the system measured/ determined? |
| 9. |
| How does the proposed solution provide for staff and inmate accountability both within and outside a secure perimeter? (i.e., inmates who leave the facility for work assignments, inmates with housing outside the secure perimeter, administrative buildings outside the secure perimeter, etc.) |
| 10. |
| If you are proposing a cloud solution, what are the requirements for implementation? |
| 11. |
| If the proposed solution requires Wi-Fi connectivity, what are the requirements and how will the solution be implemented securely? |
| 12. |
| What is the hardware lifecycle of your proposed technology solution? |
| 13. |
| What are the general support terms for the type of device you are recommending as part of this RFI? |
| 14. |
| What preliminary work is required for implementing your solution? |
| 15. |
| What are the network requirements for implementing your solution? |
| 16. |
| What are the bandwidth requirements for implementing your solution? |
| 17. |
| What are the storage requirements for implementation your solution? |
| 18. |
| What is the estimated timeline for implementing your solution? |
| 19. |
| Can your solution integrate with existing MiFare devices (ID cards)? |
| 20. |
| How will you protect Personally Identifiable Information (PII) and Health Insurance Portability and Accountability Act (HIPAA) data? |
| 21. |
| What are the perceived advantages and disadvantages of your proposed solution? |
| 22. |
| Will you provide a Software Development Kit (SDK) so that the solution can integrate with existing PADOC applications? |
| 23. |
| Does your solution provide a tethered and portable device capable of scanning? If so, how does it work? |
| 24. |
| Does your device include biometric functionality that can be used to aid in suicide detection/protection? If so, how does it work? |
| 25. |
| If known, what are the cost considerations for your solution? |
| 26. |
| Are you willing to work with a third party vendor for integration of the solution at PADOC? |
V. PUBLIC RECORDS
Vendors are cautioned to be aware of Pennsylvania Right to Know Law. If a vendor responding to this RFI believes that its information submittal contains information that should not be public record, the vendor shall clearly segregate and mark that information (for example, stamp each page “Confidential” and place it in an envelope marked “Confidential”) and briefly describe in writing the grounds for claiming exemption from the Right to Know Law. The PADOC will not independently evaluate claims of exemption. If the PADOC receives a Right to Know Law request related to this RFI, the PADOC shall notify the vendor in writing at least seven (7) days before making the information available for review by the requester. The vendor shall be solely responsible for taking whatever action it deems appropriate to legally protect its claim of exemption from the Right to Know Law. If the vendor fails to do so, the PADOC shall make the information available for review. In no event shall the PADOC or any of its employees or agents be liable for disclosing or otherwise failing to protect the confidentiality of information submitted in response to this RFI. The PADOC will attempt to afford protection from disclosure of any trade secret when identified as such in information provided in response to this RFI. By submitting information in response to this RFI, it is hereby agreed by the vendor and the PADOC that no right or remedy for damages arises from any disclosure.
VI. SUBMISSION OF INFORMATION
Responses must be in writing and submitted via email no later than 5:00 p.m. EST, January 20, 2020. Responses must reference the RFI number PADOC Movement Tracking and Identification Research Project 2019-1, the company name, address, telephone number, email address and contact person.
Send responses to:
Anthony Pinko Pennsylvania Department of Corrections Bureau of Administration Administrative Services Division Email: apinko@pa.gov
The PADOC sincerely appreciates your time and interest in responding to this Request for Information.