P4 Furniture - SOW Final 18 May 21.pdf

P-4 Furniture Statement of Work (SOW)

Statement of Work (SOW)

1.0 PROJECT DESCRIPTION

1.1 The client agency requires optimization of existing Knoll furniture and new furniture to match existing furniture and equipment for its office located at Building P-4, 100 Heritage Dr. Scott AFB, IL. The purpose of this procurement is to obtain systems furniture and miscellaneous related furniture, associated design, and delivery and installation services for the project to include electrical and communications connections.

1.2 The layout for each floor is in further detailed in Attachment A.

1.3 Deconstruction and installation activities will occur by floor starting with Lower Level (Phase I) and ending with Floor

1 (Phase II). There are minimal areas on both floors that can be used for staging product during the installation phases. The contractor shall coordinate staging areas with the Customer Agency Project Manager (PM).

1.4 The client agency Point of Contact (POC), referred to as the Customer Agency PM, will be the liaison between the Furniture Contractor and the Government for coordination and planning of the installation. Upon award, the contractor will be provided the Customer Agency PM contact information. The Furniture Contractor will be required to comply with the requirements set forth by the Building Owner as communicated by the Customer Agency PM.

1.5 The total number of new workstations required is 24, which includes open workstations and private workstations.

The total number of existing workstations that require disassembly and reconfiguration is 73.

1.6 Unless otherwise stated within this SOW, new workstations are to match existing workstations in all aspects but not limited to general configuration, material, color, overheads, cabinets, files, tack board, lighting, and locks. Any deviation from this requirement will be coordinated with the Customer Agency PM and Contracting Officer.

1.7 Separate sections in this SOW include:

Attachment A P-4 Floor Plan (USF) Attachment B, Furniture Quantities by Phase

2.0 GENERAL CONDITIONS

2.1 For any furniture procurement and installation, the contractor shall be responsible for assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, elevator, storage, measurements, installation and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation.

2.2 All products, work, and documents shall meet any and all federal, state, local jurisdictions, and governing authorities including but not limited to codes, laws, ordinances, and regulations applicable to this project including the Americans with Disabilities Act (ADA) and/or FED-STD 795. It will be the responsibility of the contractor to ensure that applicable regulations and codes are followed.

2.3 Particular attention shall be given to the protection of existing structure and finishes to prevent any damage of existing finishes. Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct

2.4 The contractor shall clean all work surfaces of existing workstations being reconfigured or moved.

2.5 Contractor shall coordinate access to Customer Agency space in advance with the Customer Agency PM and shall comply with all Customer Agency security regulations.

2.6 The contractor shall coordinate with the Customer Agency PM for the electrical, data, and communication system connection of the furniture systems to the building systems.

3.0 PRODUCTS

3.1 Manufacturers

3.1.1 Knoll brand furniture and accessories shall be used for all items within a workstation or within an office to allow all workstation, desk finishes, veneers, colors and details to match.

3.2 Materials

3.2.1 Upholstery Fabric: Upholstery fabric shall be installed in the same direction with pattern on seat and back cushions matched and aligned. (All fabric or leather offered shall be mid-grade unless otherwise specified.)

3.2.2 Locks: Locks provided are to be keyed alike within each workstation or office separately from other workstations or offices. Key each group of locks alike, separately from other groups, but with master keying.

Provide keying schedule and master keys to Government's representative at the time of acceptance by the Customer Agency PM. All locks shall be removable core supporting the ability to remove or replace lock plugs as necessary in the field.

3.3 Fabrication

3.3.1 General: Methods of manufacturing, fabrication and installation of General Furnishings and structural components thereof shall meet industry standards. General Furnishings shall have proper support, stability and fault-free performance.

3.3.2 Nameplates: Do not place manufacturer's nameplates, stamped or printed markings on exposed surfaces. Unexposed surfaces and electrical whips are acceptable.

4.0 SERVICES

4.1 Design and Layout Services

4.1.1 The Government will approve final furniture plans provided by the contractor. All final designs, and bill of materials shall be coordinated with the Customer Agency PM prior to furniture production and prior to installation.

4.2 Delivery and Installation Services

4.2.1 The contractor will coordinate all deliveries and installation schedules with the Customer Agency PM. For all phases the contractor shall be responsible for managing the delivery and installation of the product on schedule.

4.3 Installation - General duties and requirements to be fulfilled by the contractor are as follows:

4.3.1 The contractor must provide full-time on-site management, coordination, and provide a primary point of contact.

4.3.2 Complete installation of all furnishings in accordance with the Customer Agency PM approved manufacturer drawings and specifications.

4.3.3 The contractor will be responsible for any damage to the building which occurs during delivery and installation. It is incumbent upon the contractor to identify any existing damage to the building by means of a pre-installation walk-through with the Customer Agency PM representative. Proper measures (protective runner, pads, etc.) will be utilized by the selected contractor to protect the building (elevators, walls, floors etc.).

4.4 Recycling and Trash Removal:

4.4.1 Clean up and Disposal of Waste Materials – The contractor shall clean up and dispose of waste materials or trash in accordance with this PWS and full applicable federal, state, and local regulations, standards, codes and laws.

The selected contractor shall at all times keep the job site clean, including staging and storage areas used by the contractor, free from accumulations of waste material or trash. This material must be removed on a daily basis as to deter accumulation of debris. Prior to completion of the work, the contractor shall remove from the vicinity of the work, all shipping containers, packing, trash, unused materials and other like material, belonging to the selected contractor or used under the selected contractor 's direction.

4.4.2 Disposal of Waste Material –It is the contractor’s option to furnish a dumpster on site to contain their debris.

This dumpster shall not be allowed to overfill or pose an unsightly condition. The location of the dumpster must be coordinated with the Customer Agency PM and the building manager or building owner representative.

4.4.3 The contractor shall not dispose of recyclables, trash, and packing materials on Scott AFB.

4.5 The contractor will be required to obtain proper permits as applicable in the performance of this requirement.

4.6 Project close-out: The contractor will maintain a punch list that consists of any items damaged, incorrectly installed, and/or missing product. One punch list per phase will be completed at the end of each phase. Once all punch list items have been resolved, a post-installation walk through will be conducted with the Customer Agency PM or an assigned representative to finalize the installation phase. The Customer Agency PM will sign off on the installation phase approving and accepting all work and services that comply with this statement of work. The government intends to take beneficial occupancy of the area completed in phase 1 upon its completion.

4.7 Communications Services

4.7.1 Contractor shall provide professional cabling services with install of new product. Any electrician provided by contractor shall be a licensed electrical contractor. Any cabling specialist provided by contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

4.7.2 Contractor shall install all data/voice communications cabling to provide proper communications capability for each cubicle/workstation. Contractor must field verify any measurements, locations and or numbers.

4.7.3 Include a minimum of 2 NIPR and 2 SIPR ports at each workstation

4.7.3.1 All cabling will be installed from workstation locations to zone box patch panels unless identified otherwise.**(Note1)

4.7.4 Label comm. To correspond with existing Zone box architecture on each drop

4.7.4.1 Existing labeling scheme shall be used, acceptance/concurrence by 375 CS is required prior to labeling effort. The contractor will notify the Customer Agency PM three (3) days prior to needing 375 CS acceptance, the Customer Agency PM will coordinate with 375 CS to accomplish this task.

4.7.5 Contractor shall provide verifiable test results for cabling installed by contractor.

4.7.5.1 See following section for test plan. (Pass/Fail results are not acceptable unless testing criteria thresholds are well defined and agreed to prior to testing)

4.7.6 Install cabling on interior of modular systems furniture or inside adjacent walls for non-modular furniture.

4.7.6.1 All new copper cabling should be CAT6 or better.

4.7.6.2 All new Fiber Optic cabling should be OM3 or better

4.7.6.3 All cabling shall be installed to standard TIA/EIA 568C

4.7.6.4 All copper cabling installed shall be terminated to TIA/EIA 568B Configuration.

4.7.6.5 All Fiber Optic cabling shall be terminated to LC connectors and bulkheads.

4.7.6.6 3 foot maintenance loop for cable installs are required.

4.7.7 Any existing power poles/panels and/or service connections not used and identified by the government will be removed with wires terminated and holes patched.

4.7.8 Contractor shall be responsible for collection and verification of information relevant to redesign of a space and required communications installation.

4.7.9 Contractor shall be responsible for submitting for government review all information sheets of proposed installation material for communications drops.

TEST PLAN

4.7.10 The Contractor shall notify the 375 CS/SCXP at least five (5) calendar days prior to any testing. The

Contractor shall furnish all test equipment and personnel required to conduct all required testing. All testing will be IAW accepted telecommunications industry standards listed below. 100% QA testing must be conducted by The Contractor and shall provide test reports to the government within ten (10) calendar days of completion. The Contractor is required to locate, repair, and retest all irregularities found during the testing phase caused by the cable installation.

4.7.11 All Copper test results need to be verifiable (Pass/Fail results will not be accepted unless specific testing parameters guidelines are outlined and approved through RFI process from Base Communications Cable technicians). Test results shall include the following:

4.7.11.1 Wire Map

4.7.11.2 Length

4.7.11.3 Insertion Loss

4.7.11.4 Near End Cross Talk (NEXT)

4.7.11.5 Power Sum Near End Cross Talk (PSNEXT)

4.7.11.6 Equal Level Far End Cross Talk (ELFEXT)

4.7.11.7 Power Sum Equal Level Far End Crosstalk (PSELFEXT)

4.7.11.8 Return Loss

4.7.11.9 Propagation Delay

4.7.11.10 Delay Skew

4.7.12 All Fiber optic test results need to be verifiable (Pass/Fail results will not be accepted) Test results shall include the following:

4.7.12.1 Results for multiple

4.7.12.2 Length

4.7.12.3 dB loss

4.7.12.4 dB Overhead

4.7.13 During any testing phase, the Government reserves the right to perform any of the contractor-performed inspections and tests to assure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing. The Contractor shall participate with the Government in testing the complete communications system. When any system, subsystem, component, or requirement test fails to meet the requirements of the test, Government acceptance and payment will be withheld until the cause of the failure is corrected to the Government’s satisfaction. After appropriate corrective action has been taken, all tests including those previously completed, related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance.

4.7.14 Nearest Zone box may not be in the immediate room of installation. If available adjacent room zone boxes provide the required connectivity, they may be used. But must be labeled properly at the workstations according to the zone box used. Contractor shall coordinate deviations with 375 CS and the Customer Agency PM.

5.0 SYSTEM FURNITURE

5.1 Task Lights

5.1.1 Task lights are to be provided with new workstations and shall match existing.

5.2 Accessories

5.2.1

5.2.1.1 Provide a tack board, fabric covered, mounted on the inside of the workstation.

Location shall be under the overhead storage inside the workstation.

5.2.1.2 All workstations shall be able to support and enable two monitor arms either freestanding or attached to work surface structure. This would be to support 4 (four) computer monitors with a standard connection configuration.

5.2.1.3 The contractor shall separately price monitor arms, installed, as an optional line item, unit of issue: each. Monitor arms may or may not be funded at the discretion of the government. The monitor arm shall support a monitor weighing 5 – 20 lbs.

5.2.1.4 Monitor arms shall provide height adjustment, tilt adjustment, angle, and pivot.

5.2.1.5 Work surface mounted monitor arms shall be designed to attach to the work surface in a manner that does not damage or deface the work surface. Rail and work surface installations that require cutting into work surface are not acceptable.

5.2.1.6 Cable and wire management shall be included within the arm. Easy connection of flat panel monitor is required.

5.2.1.7 Contractor to provide one coat hook with coat hanger for every one of the 97 workstations.

ATTACHMENT A

ATTACHMENT B

Floor (Phase)

Room

Reconfigured Workstations

New Workstations

Total Workstations

LL

(P ha se ) 7 4 3 7

18 0 3 3 24 5 1 6 25 24 9 33

1s t F

LR

(P ha se ) 102 21 5 26

104 4 1 5 113 0 1 1 115 15 1 16