P2540008,_RFP.pdf

State of California – Natural Resources Agency GAVIN NEWSOM, Governor

DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director

Director’s Office P.O. Box 944209 Sacramento, CA 94244-2090 www.wildlife.ca.gov

Conserving California’s Wildlife Since 1870

Request for Proposal

Notice to Prospective Bidders

August 22, 2025

RFP P2540008, San Luis Obispo Wildlife Area Public Shooting Range Operations and Maintenance Mandatory Walk-through: September 09, 2025, at 10:00 AM Proposal Due Date/Time: October 06, 2025, at 4:00 PM

The California Department of Fish and Wildlife (CDFW) invites you to review and respond to this solicitation. In submitting your proposal, you must comply with the instructions set forth within this Request for Proposal (RFP).

Before submitting a response to this solicitation, interested parties should read and review the entire solicitation including any attachments, referenced web addresses, and any regulations, orders, and statutes cited.

All agreements entered into with the State of California will include by reference General

Terms and Conditions (02/2025) and Contractor Certification Clauses (04/2017) that may be viewed and downloaded at the following links:

General Terms and Conditions (GTC 02/2025)

Contractor Certification Clauses (CCC 04/2017)

If you do not have Internet access, a hard copy can be provided by contacting the

CDFW Point of Contact listed below.

In the opinion of CDFW, this RFP is complete and without need of explanation.

However, if you have questions or need clarifying information, the contact person for this RFP is:

CDFW Point of Contact:

Holly Peterson, Associate Governmental Program Analyst

Holly.Peterson@wildlife.ca.gov

Submit all questions to the email address listed above. No verbal information given will be binding upon the State unless such information is issued in writing as an official addendum. Questions via phone calls or in person are not accepted.

Amy Mowrer, Branch Chief

Procurement and Contracting Officer, Business Management Branch http://www.cdfw.ca.gov/ https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE mailto:Holly.Peterson@wildlife.ca.gov

RFP: P2540008

San Luis Obispo Wildlife Area Public Shooting Range Operations and Maintenance

CDFW RFP - Secondary (09/2024)

Table of Contents

NOTICE OF STATE MANDATED SB/DVBE PROGRAM PARTICIPATION REQUIREMENTS . 3

SECTION 1: GENERAL INFORMATION

A. Background and Location of Services B. Agreement Term C. Contract Budget Amount D. Questions Regarding RFP E. Eligible Proposers F. Community-Based Private Nonprofit Bidders G. Executive Order N-6-22 – Russia Sanctions H. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure I. Loss Leader J. Insurance Requirements K. Minimum and Desired Qualifications

SECTION 2: SUBMISSION REQUIREMENTS

L. Key Action Dates M. Mandatory Walkthrough N. Proposal Requirements O. Submission of Proposal

SECTION 3: PREFERENCE AND INCENTIVE PROGRAMS

P. California Certified Small Business (SB) Program Q. Disabled Veteran Business Enterprise (DVBE) Incentive and Participation

SECTION 4: EVALUATION AND AWARD PROCESS

R. Evaluation and Selection S. Award and Protest T. Disposition of Bids U. Agreement Execution and Performance V. Use of Subcontractor(s)

SECTION 5: SUBMITTAL CHECKLIST AND REQUIRED ATTACHMENTS

Attachment 1 - Submittal Checklist Attachment 2 - Proposer Certification Sheet Attachment 3 - Payee Data Record (STD 204/205) Attachment 4 - Contractor Certification Clause (04/2017) Attachment 5 - Bidder Declaration Form (GSPD-05-105) Attachment 6 - DVBE Declaration (DGS-PD-843) Attachment 7 - Commerically Useful Function (CUF) Certification Attachment 8 - California Public Contract Code Section 10162 Attachment 9 - Darfur Contracting Act Certification Attachment 10 -GenAI Disclosure & Factsheet (STD 1000) Attachment 11 -Proposer’s References Attachment 12 -California Civil Rights Laws Attachment 13 -Iran Contracting Act Attachment 14- Automated License Data System (ALDS) Declaration

Sample Standard Agreement – attached as a separate document

CDFW RFP - Secondary (09/2024)

NOTICE OF STATE MANDATED SB/DVBE PROGRAM PARTICIPATION

REQUIREMENTS

Disabled Veterans Business Enterprise (DVBE) Information

This solicitation has been exempted from DVBE Participation Program requirements.

However, for those firms voluntarily utilizing DVBE subcontractors, there will be an incentive applied to the level of DVBE participation identified in the bid response not to exceed five percent (5%). For more information, see Section 3: Q.

Small Business Program Information

A Small Business Preference of five percent (5%) will be granted in accordance §1896 et seq., Title 2, California Code of Regulations (CCR). To claim the Small Business Preference, your firm must have its principal place of business located in California, an approved small business certification form, and proof of annual receipts on file with the Department of General Services, Office of Small Business and Disabled Veteran Business Services (DGS-OSDS).

If a bidding firm is not a California Certified Small Business and wishes to be considered for the small business calculation preference for this solicitation, bidder application for small business must be received by the DGS-OSDS by the bid due date by close of business. Bidders seeking small business certification status must also notify the State in writing at the time of submission that they have an application for Small Business certification for review and approval at the DGS-OSDS.

Contact DGS-OSDS at:

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx or call (916) 375-4941 or (916) 375-4400 for certification assistance.

Non-Small Business

The application of the five percent (5%) Small Business bidding preference is extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses. For further information on eligibility, see Section 3: P.

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

CDFW RFP - Secondary (09/2024)

Section 1: General Information

A. Background and Location of Services

1. Background: The California Department of Fish and Wildlife (CDFW) owns a shooting range facility located within the San Luis Obispo Wildlife area. The facility contains four (4) shooting venues (which include action pistol, rifle, shotgun, and archery ranges), a single-family State-owned residence (unlivable and not for use by the Contractor), a meeting hall, and other associated structures, all of which are hereinafter referred to as the Shooting Range, as outlined in Exhibit A, Attachment 1 – Facility Map and Site Information (see Sample Standard Agreement). The objective of this contract is to secure the services of a qualified and experienced Contractor to operate and maintain the Shooting Range for the benefit of the public.

2. For a detailed description of work to be performed, see Exhibit A, Scope of Work, within the STD. 213 Sample Standard Agreement which is made a part of this solicitation.

3. Location: The services will be performed at 3272 Gilardi Rd., San Luis Obispo, CA 93405.

B. Agreement Term

1. The contract term will be from upon Department of General Services approval date, through June 30, 2028.

2. The resulting agreement can be amended to extend the term by one year per each amendment, up to two times, if it is determined to be in the best interest of the State. This agreement and its amendments will not exceed a contract term of five

(5) years. If amended, the Contractor agrees to provide services at the original rates noted on the Sample Cost Sheet.

C. Contract Budget Amount

The awarded contract will be written for a maximum amount of $2,100,000.00, Two million, One Hundred Thousand Dollars and Zero Cents. The awarded Contractor will be required to perform services at the rates identified in their submitted Cost Sheet, which will be incorporated into the awarded contract as Exhibit B, Attachment 1. These rates must remain the same throughout the Agreement term

D. Questions Regarding RFP

Questions must be submitted to the CDFW Point of Contact (POC) on or before the date specified in the Key Action Dates. When submitting questions, indicate the RFP number in the subject line. Questions via fax or telephone will not be accepted.

Answers provided by anyone other than the CDFW POC are not binding upon the State. Answers to questions and other notices about this RFP will be provided via an addendum at the same location on the Cal eProcure website. CDFW is not responsible for sending individual notification of changes or updates.

CDFW RFP - Secondary (09/2024)

E. Eligible Proposers

1. Bidders must be a 501(c)(3) non-profit organization to submit a proposal in response to this RFP. The proposer must be legally constituted and qualified to do business within the State of California (registered with the Secretary of State).

Except for proposer(s) whose legal status precludes incorporation (i.e., public agencies, sole proprietorships, and partnerships), proposers that are not fully incorporated by the deadline for submitting sealed proposals will be disqualified.

2. The proposer must not be listed on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

3. The proposer must not have been a party to a state contract (within the last 3 years) terminated for cause for the subject services. The proposer must not be the subject of adverse audit findings, whether by CDFW Audits Branch or the State Auditor, in the performance of a state contract.

F. Community-Based Private Nonprofit Bidders

1. In accordance with Assembly Bill (AB) 590, Chapter 535: Advance Payments, CDFW may allow advanced payment in contracts to community based private nonprofit agencies, not to exceed 25% of the total award, upon the Department’s determination that an advanced payment is essential for the effective implementation of the contract services.

2. For a private nonprofit agency to be eligible to receive up to 25% of the contract amount, the entity must include the following as part of their bid submission and satisfy the minimum requirements in Government Code 11019.3 (c)(2)(A)(i-viii):

• Submit documentation to support the need for advance payment, which may include, but is not limited to, invoices, contracts, estimates, payroll records, and financial records.

• Demonstrate its current status in good standing as nonprofit under section 501(c)(3) of the Internal Revenue Code.

• Provide an itemized budget for the eligible costs the advanced payment will fund.

G. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of

Economic Sanctions. Should the State determine Contractor is a target of Economic

Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time http://www.sos.ca.gov/ https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB590 https://casetext.com/statute/california-codes/california-government-code/title-2-government-of-the-state-of-california/division-3-executive-department/part-1-state-departments-and-agencies/chapter-1-state-agencies/article-1-general/section-110193-effective-112024-expansion-of-existing-advance-payment-practices-for-state-grants-and-contracts-with-nonprofits

CDFW RFP - Secondary (09/2024) prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

H. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Disclosure

1. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

3. The State has developed a GenAI Disclosure & Factsheet (STD 1000) to be completed by the Bidder/Offeror.

4. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

5. Upon receipt of a Bidder/Offer or GenAI Disclosure & Factsheet, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

I. Loss Leader

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. A "loss leader" is any article or product sold at less than cost: (a) Where the purpose is to induce, promote or encourage the purchase of other merchandise; or (b) Where the effect is a tendency or capacity to mislead or deceive purchasers or prospective purchasers; or (c) Where the effect is to divert trade from or otherwise injure competitors.

J. Insurance Requirements

1. Insurance documents will be requested upon award only. The awarded proposer will be required to maintain the following insurance coverage throughout the duration of the agreement and must supply proof of coverage, including endorsements, upon CDFW request. Insurance must be in accordance with Exhibit D CDFW Additional Provisions which is attached to the sample agreement and will be incorporated into the resulting agreement.

2. If the awarded proposer does not supply insurance documents to CDFW on or before the requested date on the Notice of Intent to Award, CDFW may rescind the award for the agreement and award the next highest ranked proposer.

3. Each policy must each be endorsed to include “the State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”. Required insurance for this Agreement includes:

CDFW RFP - Secondary (09/2024)

a) Commercial General Liability (limits not less than $1,000,000 per occurrence with a $3,000,000 annual policy aggregate, as well as Fire Legal Liability of not less than $1,000,000.00.

b) Automobile Liability (limits not less than $1,000,000 combined single limit per accident)

c) Workers Compensation and Employers Liability (limits of $1,000,000 are required. The waiver of subrogation endorsement must also be provided).

K. Minimum Qualifications

1. Proposer must have a current, valid, 501(c)(3) status and if awarded, must maintain this status throughout the term of the agreement.

2. Proposer’s organization’s mission is to primarily promote hunter education and firearm safety.

3. The awarded Contractor must be able to provide at least one (1) Range Safety Officer (RSO) per range at all times on ranges where the discharge of firearms or archery equipment is occurring. All RSOs provided by the Contractor must be certified in gun and range safety by a State or Nationally recognized organization.

Information about such certification can be found at: http://range.nra.org/become-a-range-safety-officer.aspx

a. Certification for each RSO must be provided as a part of the Proposal

4. The awarded Contractor must meet all requirements to set up and operate the Automated License Data System (ALDS). For all requirements regarding ALDS, refer to the Scope of Work Exhibit A, section 6.C. Work to Be Performed and F.

Terms of Sale of Shooting Range Fees in the Sample Agreement.

5. The awarded Proposer must not have any history of failed State audits or significant adverse findings related to organizational or facility operations. Any past audit findings, if present, must be fully resolved with documentation demonstrating corrective actions taken and compliance restored.

http://range.nra.org/become-a-range-safety-officer.aspx http://range.nra.org/become-a-range-safety-officer.aspx

CDFW RFP - Secondary (09/2024)

Section 2: Submission Requirements

L. Key Action Dates

1. Key Action Dates

EVENT DATE TIME (PT)

RFP Post/Release Date 08-22-2025 1:00 PM

Mandatory Pre-bid Walkthrough 09-09-2025 10:00 AM

Final Date for Question Submission 09-19-2025 4:00 PM

Proposal Submission Due Date 10-06-2025 4:00 PM

Interview Date Range 10-20-2025 - 10-24-2025

Tentative Notice of Intent to Award 11-03-2025

Tentative Contract Award Date 11-10-2025

M. Pre-Bid Mandatory Walkthrough

1. A Pre-Bid mandatory Walkthrough is scheduled on September 09, 2025, at 10:00 a.m. at 3272 Gilardi Rd., San Luis Obispo, CA 93405.

2. In the event a potential prime Contractor is unable to attend the Pre-Bid Walkthrough an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime Contractor at a mandatory Pre-Bid Walkthrough. If proposer or their authorized representative does not attend the walkthrough, their proposal will be rejected.

3. For Contractors in need of assistance due to a physical impairment, a reasonable accommodation will be provided by the CDFW upon request for the Pre-Bid Walkthrough. The Contractor must call David Hacker at 1(805) 594-6152 no later than the fifth (5th) working day prior to the scheduled date and time of the Pre-Bid Walkthrough to arrange for a reasonable accommodation.

N. Proposal Requirements

1. The Proposer’s name and the page number should be placed in the upper right corner starting from the second page forward. Use 3/4" margins, 12-point Arial font, single-spaced type, and avoid non-standard abbreviations. Proposals should be organized as follows:

2. Cover Letter: The cover letter must include the following information:

a. Introduction of the Prime Contractor

b. Business information of the Prime Contractor, including legal name, address, email, and phone number

c. Name of all subcontractor firms

CDFW RFP - Secondary (09/2024)

d. Concise statement explaining why they are the best fit to complete the contract work

e. Signature, title, and contact information from a representative of the Prime Contractor who is authorized to bid the firm contractually

3. Resumes and Organizational Chart:

a. Provide current detailed resumes of all proposed team members, including members from subcontracted firms.

b. Provide an organizational chart of all team members on the project, including subcontractors, their titles and job descriptions, and estimated number of hours each team member will spend on the project.

4. Team Description, Experience Narrative, and Allocation of Time:

a. Designate a person to whom all project communications may be addressed and who has the authority to act on all aspects of the contract services. This person will be listed in Exhibit A - Scope of Work, as the Contractor Project Director. This person will be responsible for the overall project and will be the contact for all invoice and contractor staffing issues.

b. Provide narrative summary of project team’s history, education, and experience related to the Scope of Work attached to this solicitation. The project team can include members of the Prime and/or subcontractor’s team.

c. Provide a narrative summary of Project Leadership Team presence on site to address operational and safety requirements.

d. Provide a percentage of time each team member will allocate to each aspect of the project.

5. Minimum Qualifications Documentation:

a. Provide a detailed explanation, with proof, of meeting all the minimum qualifications listed in Section 1: K.

6. References:

a. Provide three (3) references of previous customers (using Attachment 11) in which the Proposer provided and successfully completed work similar in size and scope to the Scope of Work attached to this solicitation. Projects must have been completed within the last ten (10) years.

7. Detailed Work Plan:

a. Work Plan: Provide a detailed and descriptive proposed Work Plan including the steps necessary and timeline to meet all tasks and deliverables listed in the Scope of Work.

b. Tasks and Milestones: Identify each major task(s) and/or specific milestones for which progress can be measured.

CDFW RFP - Secondary (09/2024)

c. Additional Activities: Proposers must identify and describe any proposed additional activities and their associated proposed costs that are in addition to the Required Activities outlined in Exhibit A – Attachment 2 of the Sample Agreement. These additional activities should be innovative, mission-aligned, and demonstrate added value in support of CDFW’s goals and objectives.

While these activities will be reviewed, evaluated, and scored by CDFW as part of the proposal evaluation process, proposed additional activities will not become part of the Required Activities under the resulting contract.

I. CDFW may, at its sole discretion, elect to incorporate one or more of the proposed additional activities into the final contract.

II. CDFW may take proposed rates into consideration when evaluating additional activities; however, CDFW reserves the right to determine and approve final rates it deems appropriate for any such selected activities.

III. The only rates subject to proposer input and formal evaluation are those related to the Required Activities, which must be detailed in the Cost Sheet and will be scored as part of the 30% Cost Scoring Criterion during the evaluation process.

d. Anticipated Operating Costs Breakdown: Proposer must provide a comprehensive and detailed breakdown of all anticipated operating costs to be reimbursed through shooting range activity fees collected via the Automated License Data System (ALDS). This breakdown must reflect projected expenses over the full potential five-year term of the contract, including the three-year base agreement and two optional one-year extensions.

The breakdown should clearly demonstrate how user fees will support and sustain all operational costs associated with fulfilling the contract requirements.

Operating costs include, but are not limited to, the following categories:

I. Sufficient staffing to accommodate an estimated 25,000 to 200,000 users annually (based on historical usage), with operations running at least five days per week, excluding state and federal holidays.

II. Support for special events as designated by CDFW.

III. Access and opportunities for public law enforcement agencies.

IV. Acquisition, installation, and maintenance of ALDS hardware and software.

V. Development and maintenance of key operational documents, including the Shooting Range Operations Plan and the Environmental Stewardship Plan.

VI. Lead ammunition abatement activities in accordance with applicable environmental and safety regulations.

VII. Facility maintenance and minor repairs (excluding Public Works projects).

CDFW RFP - Secondary (09/2024)

VIII. Maintenance of fire breaks to ensure facility safety and compliance.

IX. Payment of utilities such as water, electricity, gas, taxes, and other associated facility costs.

X. Security coverage during all non-operational shooting hours.

XI. Designation of at least one (1) qualified Range Safety Officer per venue where firearms or archery equipment are discharged. Inflation adjustments and minimum wage increases, if applicable.

8. Draft Plans:

a. Environmental Stewardship Plan: The Proposer will prepare a draft Environmental Stewardship Plan (ESP) for the Shooting Range which is similar to those found in the National Shooting Sports Foundations manual, "Environmental Aspects of Construction and Management of Outdoor Shooting Ranges, Appendix C," or the Environmental Protection Agency's manual, "Best Management Practices for Lead at Outdoor Shooting Ranges, Appendix E." The ESP must cover the term of this Contract and include a draft plan and schedule commitment for the Contractor to remove lead ammunition, all shotgun wads, and all refuse from the Shooting Range. See Exhibit A – Scope of Work, Section 6(C)(6) for more information.

Draft Shooting Range Operations Plan: The Proposer must develop a draft Shooting Range Operations Plan detailing day to day operations of ranges as well as any scheduled matches for the following year. The Shooting Range Operations Plan will include mapped locations of all existing rifle target locations, safety measures to be employed, and a description of how records will be retained. See Exhibit A – Scope of Work, Section 6(C)(5) for more information.

9. Cost Sheet

Proposers must complete the Sample Cost Sheet by providing their proposed fee or cost for each item listed under “Required Activity.” The fees/costs submitted should reflect the amount necessary to fully cover the reimbursement of all operational expenses associated with the Shooting Range, as outlined in the Proposer’s Detailed Work Plan.

a. Proposed costs must take into account projected inflation, including anticipated increases in wages, materials, and other relevant expenses over the life of the contract.

b. For the purpose of evaluating proposals and awarding the full 30% of available cost points to the lowest-priced proposal, the following estimates will be used to calculate the total cost submitted by each Proposer on their Cost Sheet:

CDFW RFP - Secondary (09/2024)

Item Name Estimated average number of users per year

Action Pistol Bay Rental 720

Archery Day Use 760

Archery Day Use (youth) 70

Archery Equipment Rental 560

Education Building Daily Rental 24

Education Building Hourly Rental 96

Rifle-Pistol Day Use 12,500

Rifle-Pistol Day Use (Youth) 700

Shotgun 1 Round Trap-Skeet 6,600

Shotgun 1 Round Trap-Skeet (Youth) 250

c. Once the agreement is awarded, the proposed pricing will be considered binding for the full term of the contract, including any amendments. No additional increases beyond those specified in the original proposal will be permitted.

10. Required Attachments:

a. Complete and include all attachments listed in Section 5.

O. Submission of Proposal

1. All proposals must be submitted and received by CDFW on or before the final date and time for proposal submissions identified above. Proposals may be submitted by email, mail, or hand delivered. Faxed proposals will not be accepted.

2. Proposals must be complete and accurate. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a proposal.

3. All documents contained in the proposal package must be signed by a person who is authorized to bind the proposing firm.

4. Proposal submittal by Email: Proposals may be submitted by email as a PDF to the RFP contact listed on the front page of this solicitation; only proposals received to this email inbox will be considered. Proposals submitted by email must clearly identify the RFP name and title in the subject line. Emailed Proposals will not be opened by CDFW until the proposal due date and time listed above.

5. Proposal submittal by Mail or Hand Delivery: A minimum of one (1) hard copy of the proposal and one (1) PDF copy of the proposal on a USB Flash Drive must be submitted under sealed cover. Proposals not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the RFP number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the example:

6. The proposal must be made under a legal name or business title.

7. Proposals must include all documents identified in Section 5, Submittal Checklist and Required Attachments. Required attachments must be fully completed and not contain alternate versions or alterations. If an attachment does not apply, the form must be marked “N/A” and included in the proposal. Do not mark the checklist item as “N/A” and omit the form from the proposal. Proposals not including all required attachments will be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

8. Mail or deliver bids to one of the following addresses:

U.S. Postal Service Deliveries Hand Deliveries* Department of Fish and Wildlife Department of Fish and Wildlife BMB Contracts Unit BMB Contracts Unit P.O. Box 944209 1700 9th Steet, Second Floor Sacramento, CA 94244-2090 Sacramento, CA 95811

UPS/FedEx/GLS

Department of Fish and Wildlife Attn: BMB Contracts Unit 960 Riverside Parkway, Suite 90 West Sacramento, CA 95605

* Hand delivered bids must be coordinated and scheduled ahead of time with Holly Peterson at Holly.Peterson@wildlife.ca.gov. Hand delivered bids must receive a date and timestamp by CDFW staff upon receipt. CDFW staff may not be available to receive and timestamp unscheduled hand deliveries. Hand delivered bids without a timestamp will be rejected.

9. Any proposal received at the above address after the proposal submission date and time specified in the Key Action Dates will NOT be considered. It is the State's policy to make every effort to ensure that all proposals have been received and properly time stamped; however, proposers are ultimately responsible for ensuring

Proposer’s Legal Business Name

Proposer’s Business Address

RFP P2540008, San Luis Obispo Wildlife Area Public Shooting

Range Operations and Maintenance

California Department of Fish and Wildlife

[choose address below]

ATTN: Holly Peterson/BMB Contracts

DO NOT OPEN

mailto:Holly.Peterson@wildlife.ca.gov

CDFW RFP - Secondary (09/2024) timely receipt of their proposal. Proposers may verify receipt of their proposal by contacting the person identified in the cover letter of this RFP prior to the proposal evaluation.

10. Proposals must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a proposal to be rejected.

11. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all proposals and may waive an immaterial deviation in a proposal. The State's waiver of an immaterial deviation will in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement.

12. Costs incurred for developing the proposal package and in anticipation of award of the agreement are entirely the responsibility of the proposer and will not be charged to the State of California.

13. An individual who is authorized to bind the proposer contractually must sign the Proposal/Proposer Certification Sheet, (Attachment 2). The signature must indicate the title or position that the individual holds in the firm. An unsigned Certification Sheet will cause proposal to be rejected.

14. A proposer may modify a proposal after its submission by withdrawing its original proposal and resubmitting a new proposal prior to the proposal submission deadline as set forth in the Key Action Dates. Proposal modifications offered in any other manner, oral or written, will not be considered.

15. A proposer may withdraw its proposal by submitting a written withdrawal request to CDFW at BMBContracts@wildlife.ca.gov, signed by an authorized agent of the Proposer. A Proposer may thereafter submit a new response prior to the submission deadline as set forth in the Key Action Dates. Modifications offered in any other manner, oral or written, will not be considered.

16. CDFW may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum through the Cal eProcure website (https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx).

17. CDFW reserves the right to reject all proposals. CDFW is not required to award an agreement.

18. Before submitting a response to this solicitation, proposers should review and understand all exhibits and confirm compliance with the RFP requirements.

19. Where applicable, proposer should carefully examine work sites and specifications. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

20. More than one (1) proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered.

mailto:BMBContracts@wildlife.ca.gov https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

CDFW RFP - Secondary (09/2024)

21. The State’s General Terms and Conditions are not negotiable. The State does not accept alternate contract language from a prospective Contractor. A proposal with such language will be rejected.

22. No oral understanding or agreement will be binding on either party.

Section 3: Preference and Incentive Programs

P. California Certified Small Business (SB) Program

1. A Small Business Preference of five percent (5%) will be granted in accordance with Government Code Section 14835, and as contained in California Code of Regulations, title 2, Section 1896.8. To claim the Small Business Preference, your firm must have its principal place of business located in California and you must have an approved small business certification form and proof of annual receipts on file with the Department of General Services, Office of Small Business and Disabled Veteran Business Services (OSDS). Questions and requests for copies of the regulations should be directed to OSDS at (916) 375-4940.

2. Proposers requesting the Small Business Preference must complete the certification on the attached Proposal/Proposer Certification Sheet (Attachment 2) and include a copy of the certification. The Small Business Preference and Certification Request must be signed in the same style in which the proposer is licensed by the Contractor’s State License Board.

3. The application of the five percent (5%) Small Business bidding preference is extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses when the non-small business:

a) Includes a notification in the bid submission to the CDFW that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more small businesses

b) Submits a timely, responsive bid

c) Is determined to be a responsible proposer

d) Submits a Bidder Declaration GSPD-05-105 (Attachment 5) listing the small businesses it commits to subcontract with for a commercially useful function in the performance of the Agreement

4. The small business preference is calculated by adding 5% of the total evaluation points for the highest scoring non-small business Contractor to each small business or non-small business subcontracting 25% or more to a Small Business.

a) Includes a notification in the bid submission to the CDFW that it is a small business or that it has submitted to the Department of General Services, Office of Small and Disabled Veteran Business Services (OSDS) a complete

CDFW RFP - Secondary (09/2024) application no later than 5:00 p.m. on the bid due date, and is subsequently certified by the Department of General Services as a small business

b) Submits a timely, responsive bid

c) Is determined to be a responsible proposer

5. Proposers pending Small Business or DVBE Certification applications under review by the Department of General Services concurrent with the bid time frame should contact OSDS to request an expedite review/approval of their application in order to be considered for the small business preference during the evaluation of this bid. Contact OSDS at (916) 375-4940 to obtain information about the application expedite process.

6. Proposers must notify the CDFW, in writing, at the time of bid submission that they have an application for Small Business or DVBE Certification under review at the OSDS, and that they wish to be considered for the Small Business Preference Calculation.

Q. Disabled Veteran Business Enterprise (DVBE) Incentive and Participation

1. DVBE Incentive

a) In accordance with section 999.5(a) of the Military and Veterans Code, and

DVBE Incentive Regulations, CCR 1896.99.100, an incentive will be given to proposers who provide DVBE participation.

b) For evaluation purposes only, the State will apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder

Declaration GSPD-05-105 (Attachment 5), confirmed by the State. The incentive amount will vary in conjunction with the percentage of DVBE participation. The Following percentages will apply:

Confirmed DVBE Participation of: DVBE Incentive

5% or over 5% of points

4% to 4.99% inclusive 4% of points

3% to 3.99% inclusive 3% of points

2% to 2.99% inclusive 2% of points

1% to 1.99% inclusive 1% of points

c) The incentive points are included in the sum of non-cost points. Proposer will have points added to their evaluation score based on their participation percentage of the number of non-cost points available in the solicitation. The incentive points cannot be used to achieve any applicable minimum point requirements.

CDFW RFP - Secondary (09/2024)

d) The following is an example of the DVBE incentive calculation:

Proposer: A B C D

DVBE participation 3.99% 0% 100% 4.00%

Technical Evaluation Points (70 points max)

50 50 42 49

Proposal Cost $103 $100 $106 $101

Cost Points (30 points max)

29.1 30.0 28.3 29.7

Total Evaluated Points 79.1 80.0 70.3 78.7

Example: DVBE percentage is calculated according to the DVBE incentive schedule in 1.b) above. That percentage is multiplied by the total possible available points, which in this case is 100. Proposer A did not meet the 4% DVBE threshold, so by the table, their participation is 3%. This 3% is then multiplied by the 100 total possible available points, yielding 3 points. Proposer C is a DVBE, so their participation is 100%, however the incentive is capped at 5%, so they receive 5 points. Proper D has 4% participation and received 4 points.

Point awards prior to incentive points 79.1 80.0 70.3 78.7

Incentive points 3.0 N/A 5.0 4.0

Total final points for each proposer 82.1 80.0 75.3 82.7

Proposer D now has the highest-scoring proposal and will be awarded the contract.

e) Proposer understands and agrees that if award of this contract is based in part on their commitment to use the DVBE subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the

State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

f) Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC §999.9; Public Contract Code (PCC) §10115.10, or PCC

§4110 (applies to public works only).

g) Pursuant to Mil. & Vet. Code Section 999.7, ten thousand dollars ($10,000) will be withheld from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the Prime Contractor complies with the certification requirements of subdivision (d) of Mil. & Vet. Code Section 999.5.

Prime Contractor shall be given 30 days’ notice to cure the defect. If, after thirty

(30) calendar days from the date of notice, the Prime Contractor refuses to comply with the certification requirements, CDFW shall permanently deduct ten

CDFW RFP - Secondary (09/2024) thousand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000).

2. DVBE Program Participation Requirements

a) The DVBE Participation Program Requirements have been waived for this

RFP; however, an incentive will be given to proposers who provide DVBE participation.

3. DVBE Resources and Information

a) The Department of General Services, Office of Small Business and Disabled

Veteran Business Enterprise Services (DGS-OSDS) is the state's certifying agency that oversees the Small Business (SB), Small Business for the Purpose of Public Works (SB-PW), and Disabled Veteran Business Enterprise (DVBE) certification programs. Resources and Information can be found at:

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-

List/OSDS/OSDS?search=Office-of-Small-Business-and-Disabled-Veteran-

Business-Enterprise/Certification-Program

4. Commercially Useful Function Definition

a) All California-certified Small Businesses (SB) and Disabled Veteran Business

Enterprise (DVBEs) doing business with the state must perform a Commercially

Useful Function (CUF). Performing CUF is a critical requirement for all

California-certified firms - SB and DVBE - that do business with the state

(Government Code Section 14837 and Military and Veterans Code Section

999).

b) CUF definition and resources can be found at:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-

Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms

c) A Contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the Contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/OSDS/OSDS?search=Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms

CDFW RFP - Secondary (09/2024)

Section 4: Evaluation and Award Process

R. Evaluation and Selection

1. Phase 1: Administrative Evaluation

a) Phase I is scored as a “Pass” or “Fail” according to the criteria indicated in the RFP Proposal Evaluation which is attached as a separate document. All items listed must be completed and provided in this phase to be considered responsive and continue to the next phase.

2. Phase II: Minimum Qualifications & Technical Evaluation

a) Phase II is scored and evaluated by a review panel consisting of qualified CDFW personnel.

b) Phase II, Part 1 – Minimum Qualifications: The evaluation team will first assess each Proposer’s minimum qualifications on a Pass/Fail basis. The evaluation team will continue to score each response that has “Passed” all minimum qualifications according to the criteria listed in the Sample Agreement’s Exhibit A, Scope of Work and the RFP Proposal Evaluation attachment.

c) Phase II, Part 2 -Technical Evaluation: The evaluation team will review and score each proposal based on the scoring criteria listed in the RFP Proposal Evaluation attachment. The Technical Evaluation is separated into Technical Questions and Cost Evaluation. This phase is worth a total of 100 points (note:

costs must represent 30% of the total technical score):

• Technical Questions – 70 points

• Cost Evaluation – 30 points

d) Proposers must pass all Minimum Qualifications and achieve a minimum of 70 points in the Technical Evaluation to advance to the next phase.

e) Cost Evaluation: Proposer’s total costs will be ranked from low to high. The response with the lowest cost will receive the maximum number of available points for the cost evaluation. The remaining responses will receive an incrementally lower score based on the percentage difference of their cost to the response with the lowest cost. See sample evaluation in the RFP Proposal Evaluation attachment.

f) Preference Incentive Adjustments: Proposals will be evaluated for eligibility to receive a Small Business (SB) and/or Disabled Veterans Business Enterprise (DVBE). The Proposer scores for the technical and/or cost evaluations will then be adjusted as explained in Section 3, Preference and Incentive Programs.

CDFW RFP - Secondary (09/2024)

3. Phase III: Reference Check

a) The references provided as part of the solicitation response will be contacted by the evaluation team. The evaluation team will make a reasonable effort to contact the references, but it is the sole responsibility of the Proposer to ensure that the provided reference is available to respond in a timely manner. The reference check will consist of asking for the reference to verify the details the

Proposer has provided on Attachment 11 and to describe their overall experience working with the Proposer. References will be evaluated as “Pass” or “Fail”. If a reference cannot verify the details provided by the Proposer or describes a negative experience in working with the Proposer, that reference check will be considered a failure. Failing a reference check may result in the disqualification of the Proposer.

4. Phase IV: Interview

a) Proposers who meet the minimum required points in the technical evaluation

(Phases I and II) and successfully pass the reference checks (Phase III) will be invited to an interview conducted via Microsoft Teams. The interview will be evaluated on a Pass/Fail basis, considering clarity, conciseness, quality of responses, and overall professionalism. A “Fail” in any interview evaluation may result in disqualification from further consideration. Specific evaluation criteria are provided in the RFP Proposal Evaluation attachment.

b) The interview will consist of a presentation by the Proposer (approximately 20 minutes), followed by a Q&A session in which the Proposer will respond to interview questions asked by CDFW. All Proposing Firms will be asked the same set of questions. Firms advancing to this phase will receive the interview agenda, instructions, and the interview questions in advance to facilitate preparation.

c) The Proposing Firm must not introduce any new proposals during the interview that were not included in the original submitted proposal. Any such new proposals will not be considered or evaluated.

d) Interviews will be conducted by the same CDFW evaluation team members who assessed the written proposals.

5. Final Combined Score

a) The final evaluation points will be combined from all phases of each qualified solicitation response to calculate the total score for each Proposer.

S. Award and Protest

1. Award

CDFW RFP - Secondary (09/2024)

a) If an Agreement is not awarded to the highest rated, the proposer will be notified within five (5) working days prior to the award of the Agreement.

b) Notice of the proposed award will be accessible to the public at least five (5) working days prior to awarding the Agreement.

2. Protest

a) In Accordance with Public Contract Code Section 10345, if any proposer, prior to the award of an agreement, files a written protest with the Department of

General Services, Office of Legal Services, and CDFW on the grounds that the

(protesting) proposer is the highest rated responsive responsible proposer, the agreement shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter. The protest must be sent to:

Department of General Services California Department of Fish and Wildlife Office of Legal Services Contracts Unit ATTN: Bid Protest Coordinator ATTN: Contracts Unit Manager 707 3rd Street, 7th Floor, Suite 7-330 P.O. Box 944209 West Sacramento, CA 95605 Sacramento, CA 94244-2090 Email: OLSProtests@dgs.ca.gov Email: BMBcontracts@wildlife.ca.gov

b) Within five (5) days after filing the initial protest, the protesting proposer must file with the Department of General Services and the California Department of

Fish and Wildlife a detailed written statement specifying the grounds for the protest. Protests may be submitted by regular mail, courier, or personal delivery.

T. Disposition of Bids

1. Upon proposal opening, all documents submitted in response to this RFP will become the property of the State of California and will be available for public inspection under Public Contract Code 10342.

2. Proposal packages may be returned only at the proposer's expense, unless such expense is waived by the awarding agency.

U. Agreement Execution and Performance

1. This solicitation includes, as a separate document, a Sample Standard Agreement (STD 213 and exhibits) for review. The Sample Standard Agreement contains language that the CDFW expects to utilize for this contract.

2. Work must start on the express date set by the CDFW Contract Manager and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CDFW, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement. In addition, the Contractor will be liable to the State mailto:BMBcontracts@wildlife.ca.gov

CDFW RFP - Secondary (09/2024) for the difference between Contractor's cost and the actual cost of performing work by the second lowest proposer or by another Contractor.

3. All performance under the Agreement must be completed on or before the termination date of the Agreement.

V. Use of Subcontractor(s)

4. The Contractor will be responsible for all work performed.