SF-30_and_continuation_AMEND_0002_FINAL.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

The purpose of this solicitation amendment 0002 to RFP P17PS00914 is to: (1) Extend the deadline for the submission of proposals, (2) Provide Government answers to contractor questions, (3) Provide an amended RFP document and (4) provide amended RFP attachments.

RFP P17PS00914 is amended as follows:

1. The deadline for the submission of proposals in response to this Request for Proposals is hereby extended to 17:00 EDT on Tuesday August 15, 2017;

continued

NPS, WASO - WCP Contracting P.O. Box 25287, MS WCP Denver, CO 80225

P17PS00914

1 10

07/28/2017

05/22/2017

RFP P17PS00914

Amendment 0002

SF-30 Block 14 Continued

2) Government answers to contractor questions received in response to RFP P17PS00914 are as follows:

1. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items

QUESTION: The manufacturers of COTS items normally will not share their base patterns with customers as they consider them proprietary. Can DOI review that requirement and potentially remove it?

GOVERNMENT RESPONSE: The Government will waive the requirement for base patterns for COTS items, but will require that the contractor provide the same information for the COTS items that would otherwise be publically available for the item;

including manufacturers’ style number, place of manufacture, fabric content, fit description, sizing and corresponding measurements, etc.

The Government will refer to this information as “standard public garment information” for the purpose of changes made to the RFP document.

2. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items

QUESTION: COTS manufacturers normally do not include the manufacturing date on their garments or packaging. Can DOI review that requirement and potentially remove it?

GOVERNMENT RESPONSE: Yes, the requirement to provide the date of manufacture of COTS items on the uniform item or its packaging is removed.

3. SECTION 1.5.3.5 Change Management Plan:

QUESTION: Define “quote” as used in the Change Management Plan of the RFP. What elements are to be included (e.g. freight, customization, distribution costs, etc.)?

GOVERNMENT RESPONSE: The Government expects that the “quote” will be reflective of all costs, which, when combined, make-up the basis for the fixed unit price the offeror is proposing for the specific item. The offeror shall be responsible for identifying what costs it expects are a component of that price. Those costs shall be taken into account in order to arrive at a fixed unit price for a given item. Then, in accordance with 1.5.3.5 Change Management Plan, if requested by the Government, those costs that form the basis of the fixed unit price proposed shall be identified and explained, and representative documentation sufficient for the Government to have awareness of how the contractor arrived at the fixed unit price shall be provided to the

Government.

4. SECTION 1.5.3.5 Change Management Plan:

QUESTION: Since the coefficient must include contractor profit, what is considered by the government to be a reasonable profit percentage?

GOVERNMENT RESPONSE: The language related to a coefficient for change management, as well as GFP is removed. The final fixed unit prices shall be reflective of all costs, including profit, which when combined, make-up the basis for the fixed unit price the offeror is proposing for the specific item. The offeror shall be responsible for identifying what costs it expects are a component of that price. The Government shall evaluate the fixed unit prices for price reasonableness in accordance with FAR 12.209 and Subpart 15.4.

5. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items and 1.5.3.5

Change Management Plan

QUESTION: How large will the typical field wear test be?

GOVERNMENT RESPONSE: In accordance with 1.5.3.5 Change Management Plan, if a field wear test is requested by a Bureau, that Bureau COR will coordinate with the

Contractor on the number of employees who will participate in the test. The number of participants is at the discretion of the Bureau COR, dependent upon the program needs of the relevant Bureau.

6. SECTION (C) Solicitation documents, exhibits and attachments

QUESTION: When will quantities be furnished for Attachment 1 completion purposes?

GOVERNMENT RESPONSE: The estimated quantities for uniform articles for all

Bureaus are now provided in Attachment 1 Pricing Schedule. The estimated quantities provided do not include existing inventory. Quantities are estimates only and do not commit the government to purchase the specific quantity.

7. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items

QUESTION: Commercial Off the Shelf (COTS) manufacturers will not provide their proprietary patterns. Can you waive the requirement in section 1.5.1 to provide the base patterns for COTS items?

GOVERNMENT RESPONSE: See the response to question 1.

8. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items

QUESTION: The date of manufacture is not normally available on COTS items. Can you waive the requirement in section 1.5.1 to provide that date on the uniform item or its packaging?

GOVERNMENT RESPONSE: See the response to question 2.

9. NO SECTION REFERENCE

QUESTION: How much warehouse space would you estimate is needed to house the

25,000+ units of inventory to be transferred to the successful bidder? (For example, emblems take up much less space than outerwear pieces.)

GOVERNMENT RESPONSE: The government estimates that the warehouse space required would be at least 56,250 cubic feet calculated as follows:

Averaged length of 1.5ft x averaged width of 1.5ft x averaged height of 1 ft = averaged unit volume of 2.25

AUV 2.25 x 25,000 units (estimate) = 56,250 cubic ft.

This calculation is an estimate only. The successful contractor will be required to accommodate all inventory that is to be transferred under the contract, in accordance with the warehousing approach detailed in the offeror’s solution.

10. NO SECTION REFERENCE

QUESTION: What is the location of the current inventory? Who pays the freight and transfer costs of that inventory?

GOVERNMENT RESPONSE: The location of the current inventory is Henning, TN, at a distribution center owned by the incumbent contractor.

Freight and transfer costs will be paid by the successful offeror. The current established contract unit prices of all items are inclusive of shipping and the incumbent contractor shall charge no more than the established contract unit prices at the time of completion when selling existing inventories to a new contractor.

11. SECTION 1.5.3.5 Change Management Plan:

QUESTION: How do we communicate the “determination of the adequacy of a subcontractor”?

GOVERNMENT RESPONSE: The contractor is responsible for determining the adequacy of a subcontractor in accordance with the terms and conditions expressed in the contract, as well as the laws of the United States. The Government shall not dictate the offerors solution with respect to the specific approach or mechanism(s) used to make the determination(s) or to deliver the information to the Government.

12. SECTION 1.5.3.5 Change Management Plan:

QUESTION: The example of a 2% coefficient in section 1.5.3.5 would not provide any profit (in fact, it would be a large loss). What is the coefficient supposed to include?

Does it include all profit, expenses, freight and inventory carrying costs?

GOVERNMENT RESPONSE: See the response to question 4.

13. SECTION Addendum 8, Table 3:

QUESTION: In Addendum 8.0, Table 3, the deliverable for additional first article samples for field wear tests is 15 calendar days for custom manufactured items. This is not feasible for many reasons. Can the government research this and come up with a more reasonable requirement?

GOVERNMENT RESPONSE: The deliverable due date timeframe is changed from 15 to

45 days.

In accordance with 1.5.1 Provisioning and Inventory Management of Uniform Items, the

Government requires delivery of First Article Samples for non-COTS that are manufactured, within 45 days from the date of CO and Bureau-COR approval of the Base

Patterns.

In accordance with 1.5.3.5 Change Management Plan and Addendum 8.0 CONTRACT

SCHEDULE AND MILESTONE DATES, Table 3: Non-Uniform Deliverables, if additional first article samples are required for field wear testing, the due date for the delivery of the additional first articles for manufactured items shall be within 45 calendar days of the Uniformed Bureaus’ request for the additional first articles.

14. SECTION Addendum 18.0 ADDITIONAL CLAUSES INCORPORATED IN FULL

TEXT, FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995):

QUESTION: On page 72, FAR clause 52.216-22, it seems to state that the Department of the Interior is only required to purchase $25,000 worth of supplies under this contract. Is that a correct interpretation?

GOVERNMENT RESPONSE: In accordance with the subject FAR Clause, the

Government is required to identify a guaranteed minimum for the contract. For the purpose of this contract the identified guaranteed minimum is $25,000.00.

15. NO SECTION REFERENCE

QUESTION: When does your current contract end and what would be the anticipated date to begin accepting and shipping orders for the awarded contract?

GOVERNMENT RESPONSE: The current contract ends on September 30, 2017. The anticipated date to begin accepting and shipping orders for the awarded contract shall be in accordance with the requirements of 1.5.3.6 Transition Plan, and the successful offeror’s Phase-In Plan. Acceptance of orders will be initiated upon receipt of funded delivery orders from the covered Bureaus, in accordance with the delivery times specified in Addendum 8.0 CONTRACT SCHEDULE AND MILESTONE DATES, Table 2.

Issuance and Delivery of Uniforms Listed by Uniformed Bureau, and first utilizing existing inventory.

16. NO SECTION REFERENCE

QUESTION: Where are the quantities listed for purposes of quoting prices?

GOVERNMENT RESPONSE: See the response to question 5.

17. SECTION 1.5.1 Provisioning and Inventory Management of Uniform Items

QUESTION: How much inventory does the current supplier carry dollar wise on a normal basis to service the contract?

GOVERNMENT RESPONSE: In accordance with 1.5.1 Provisioning and Inventory

Management of Uniform Items, the Contractor is expected to manage levels of inventory to the minimums necessary to meet the Government’s requirements. Offerors under this solicitation must plan inventory levels and equivalent values accordingly.

18. NO SECTION REFERENCE

QUESTION: Do the product specifications for each individual group have spec numbers like those that are in the shared group of specifications?

GOVERNMENT RESPONSE: See attached updated Individual Bureau Non Shared specifications, attachments 3-10.

19. NO SECTION REFERENCE

QUESTION: Will you accept multiple proposals from a single bidder?

GOVERNMENT RESPONSE: No. Proposals shall be submitted in accordance with (3)

Addenda to 52.212-1 Instructions to Offerors – Commercial Items (Jan 2017) and

Addendum 1.0: TAILORED INSTRUCTIONS FOR THE SUBMISSION OF

QUOTES and will be evaluated in accordance with (4) FAR Provision 52.212-2

Evaluation – Commercial Items (Oct 2014)

20. NO SECTION REFERENCE

QUESTION: Who holds the current contract?

GOVERNMENT RESPONSE: VF Solutions, a division of VF Imagewear, Inc. 545

Marriott Drive, Suite 200, Nashville, TN 37214

21. NO SECTION REFERENCE

QUESTION: We need a forecast / headcount by item. Initial and 5 year volume.

a. How many uniforms does each employee get? How often is it replaced?

b. What is the employee allowance breakdown?

c. What is the current pricing of each item?

GOVERNMENT RESPONSE: See Attachment 1 Pricing Schedule.

a. Employees receive an allowance that they can spend to purchase any uniform items they need or want on an annual basis. Unspent balances do not carry forward from year to year. Employees select the timing and specific items for replacement on an as needed basis.

b. Employee allowances amounts are set by law and the policy of each Bureau and are referenced in the Bureau policies provided as attachments 12-19 to the RFP.

c. The current pricing for each item is information proprietary to the current vendor. The government provided a total estimated contract value of $60,000,000.00 for the entire contract at (D) Solicitation Provisions, (3) Addenda to 52.212-1 and Addendum 1.0:

TAILORED INSTRUCTIONS FOR THE SUBMISSION OF QUOTES at 1.7 Price

Proposal Content and Format (VOLUME III) (c) Financial Capability.

22. NO SECTION REFERENCE

QUESTION: Is there a catalog with images of the accessories?

a. Manufacturing numbers would be helpful to ensure we are negotiating/ordering the correct item.

b. What is current pricing of each item?

c. If there needs to be a substitute item, who is the decision maker?

d. Volume of each accessories?

GOVERNMENT RESPONSE: See attached shared and non-shared specifications for images.

a. The Government does not have individual manufacturing numbers for each item.

b. The current pricing for each item is information proprietary to the current vendor.

c. Substitutions will be handled in accordance with the Contractor’s change management plan and the terms at 1.5.3.5 Change Management Plan. Final technical acceptance of an item will be determined by the IDIQ COR or the appropriate Uniformed Bureau COR(s).

Final price acceptance of an item will be made only by the IDIQ CO and the change shall be executed through a contract modification.

d. See Attachment 1 Pricing Schedule.

23. NO SECTION REFERENCE

QUESTION: Once awarded, what is expectation for first delivery?

GOVERNMENT RESPONSE: First deliveries will occur in accordance with the terms at

1.5.1 Provisioning and Inventory Management of Uniform Items, the terms at 1.5.3.6

Transition Plan and the Contractor’s approved Transition-in Plan.

24. NO SECTION REFERENCE

QUESTION: Can we get more details regarding the customer service “24/7” coverage and order tracking?

GOVERNMENT RESPONSE: The Government shall not dictate the offerors solution with respect to the approach to “24/7” Customer Service and order tracking beyond the terms provided at 1.5.1.16 Customer Service.

END OF QUESTIONS AND RESOPONSES

The following additional changes have been made to the solicitation:

1. At (B) Contract Clauses, (2) Addenda to 52.214-4 Addendum 1.0: Performance

Work Statement, 1.1 Background; and (C) Solicitation documents, exhibits and attachments; and within Attachment 1 Pricing Schedule, The Bureau of Indian Affairs is removed as a Bureau to be covered under this requirement.

As a result of the removal from (C) Solicitation documents, exhibits and attachments, Attachments from 11 to 23 are renumbered.

2. The requirements for invoices at 1.5.1.14 Payment and Electronic Invoicing have been amended to include additional specific information on the definitions of regular invoices and backorder invoices and information and formats for the summaries of orders and backorders that are required as supplemental documentation with each invoice.

3. At Addendum 4.0 SCOPE OF INSPECTION the duplicate phrase “in accordance with” is removed.

4. At Attachment 23, Appendices A-C, Table 7: Reports, the report titled Detailed

Uniform Request Information Report has been amended to include the requirement that the ordering employee’s duty station or field station also be an element of the cumulative information that the report can pull.

5. At (D) Solicitation Provisions, (3) Addenda to 52.212-1 and Addendum 1.0:

TAILORED INSTRUCTIONS FOR THE SUBMISSION OF QUOTES, 1.3

Proposal Submission the proposal format requirement has been amended to clarify that electronic formats of documents will be accepted by compact disk or e-mail ONLY. The

Department no longer allows the use of USB thumb drives and proposal contents may not be submitted on USB thumb drives.

For offerors who wish to provide responses via e-mail: The DOI mail server e-mail attachment size is limited to 25MB, irrespective of file format (e.g. PDF, zip, Excel, etc).

The NPS has a dedicated Secure File Transfer Site that offerors may use to submit responses. Offeors who want to use the Secure File Transfer Site must notify the Contract

Specialist by phone or e-mail (303-969-2407, katherine_huff@nps.gov) no later than

09:00am on the proposal due date so that an invitation to use the site can be sent to the offeror.

For offerors who wish to provide responses by mail or hand carried delivery, the address is updated to:

National Park Service

U.S. Department of the Interior

Washington Contracting & Procurement

ATTN: Katherine Huff, Contract Specialist

RFP # P17PS00914

Washington Contracting & Procurement

7333 W. Jefferson Ave., Suite 100

Lakewood, CO 80235 mailto:katherine_huff@nps.gov

5. (D) Solicitation Provisions, (3) Addenda to 52.212-1 and Addendum 1.0:

TAILORED INSTRUCTIONS FOR THE SUBMISSION OF QUOTES, 1.6 past

Performance Content and Format (Volume II) the RFP has been amended to specify the Attachment number of the Past Performance sheet, now Attachment 21.

6. At (D) Solicitation Provisions, (4) 52.212-2 Evaluation – Commercial Items, BASIS FOR AWARD, TECHNICAL APPROACH – (FATOR 1), Sub-Factor E:

AbilityOne and Federal Prison Industries the RFP has been amended to provide explicit point of contact information for AbilityOne to assist offerors in developing arrangements.

7. Addenda to 52.212-1 and Addendum 1.0: TAILORED INSTRUCTIONS FOR

THE SUBMISSION OF QUOTES, is amended to include 1.8 Oral Technical

Presentation Content and Format.

8. Attachments 1 through 10- have been updated to add items, add images and add descriptions.

3) An Amended RFP document is attached. All changes are identified with a change bar in the right-hand margin, all text added is shown in highlight, all text removed is shown in strikethrough;

4) Amended Attachments 1-9 and 23 are attached.

End of Amendment 0002