RFQ_P15PS00175_-_Combined_Synopsis_Solicitation.pdf

COMBINED SYNOPSIS SOLICITATION

SOLICIATION NO. RFQ P15PS00175

GENERAL INFORMATION

This is a COMBINED SYNOPSIS / SOLICITATION for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The National Park Service contemplates award of a single firm fixed price contract to the contractor whose quote represents the best value and is most advantageous to the Government. This announcement constitutes the only solicitation; quotes are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation P15PS00175 is issued as a Request for Quotation (RFQ). FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) 2005- 79 effective December 15, 2014, and are available in full text through Internet access at http:// www.acquisition.gov/far/.

The North American Industry Classification System (NAICS) code for this requirement is 314120 and is set aside 100% for Small Businesses. Small business size standard is 500 employees.

A resulting contract will be a single firm fixed price contract; that is, it shall be awarded to only one successful quoter, for the following requirement:

DESCRIPTION OF REQUIREMENT

Line 00010: REPRODUCTION WINDOW COVERINGS FOR LINCOLN HOME - Contractor is to provide all qualified labor, supervision, materials, supplies, tools, equipment, services, facilities, travel, transportation and incidentals to provide fabric, fabricate, and install window coverings (draperies/curtains/tiebacks) for nineteen (19) windows throughout the historic Lincoln Home, located at the Lincoln Home National Historic Site, 430 S. 8th Street, Springfield, Illinois. Also included is the requirement to provide and attach curtain/drapery rings to the window coverings. Specifications, scope of work, drawings, photos, and other relevant information are included in the attachments of this solicitation and are identified as follows:

Attachment 1, consisting of 8 pages Specifications and Scope of Work

Attachment 2, consisting of 1 page Illustration of Lincoln Home Front Parlor, 1860, showing draperies from Frank Leslie’s Illustrated Newspaper. Lincoln Home NHS collection.

Attachment 3, consisting of 1 page Illustration of Lincoln Home Sitting Room, 1860, showing draperies from Frank Leslie’s Illustrated Newspaper. Lincoln Home NHS collection.

Attachment 4, consisting of 1 page Illustration of 2nd floor bedroom curtain style, as seen in a watercolor by M. Sekim, 1841. Reprinted in Gere, Charlotte, Nineteenth-Century Decoration: The Art of the Interior (New York: Harry N. Abrams, Inc., 1989), pg. 192.

Attachment 5, consisting of 1 page Illustration of simple Nineteenth-Century window hangings, originally from J.C. Loudon, An Encyclopedia of Cottage, Farm, and Villa Architecture and Furniture (London:

Longman, Rees, Orme, 1833), pp. 338-39. From Internet Archive: https://archive.org/stream/encyclopdiaofc00loud#pag e/338/mode/2up (accessed 1/31/2014).

https://archive.org/stream/encyclopdiaofc00loud%23page/338/mode/2up https://archive.org/stream/encyclopdiaofc00loud%23page/338/mode/2up

Attachment 6, consisting of 1 page Illustration of kitchen curtain style, as seen in William

Rothenstein, Hampstead Interior, 1903. Reprinted in Gere, Charlotte, Nineteenth-Century Decoration: The Art of the Interior (New York: Harry N. Abrams, Inc., 1989), pg. 335.

Attachment 7, consisting of 11 pages Present day photographs of Lincoln Home 1st and 2nd floor window coverings.

Attachment 8, consisting of 9 pages Photographs of tiebacks.

Attachment 9, consisting of 10 pages Photographs of drapery/curtain rings.

Attachment 10, consisting of 1 page Drapery Sources - 1988

Attachment 11, consisting of 1 page Contractor’s Proposed Milestone Dates

Attachment 12, consisting of 3 pages Quotation Submittal and Instructions

QUOTE SUBMISSION

Quotes are to be submitted by completing Attachment 11, and Attachment 12 Sections A through E of this solicitation and sending to the Contracting Officer via e-mail to kathryn_logsdon@nps.gov no later than Thursday, January 22, 2015, at 2:00 p.m. central time.

POINT OF CONTACT: The point of contact for this combined synopsis solicitation is:

Kathryn M. Logsdon, Contracting Officer NPS Missouri MABO 413 S. 8th Street Springfield, Illinois 62701 Phone: (217) 391-3225 Fax: (217) 391-0011 Email: kathryn_logsdon@nps.gov

CLAUSES AND PROVISIONS

Offerors/Bidders/Quoters must review and comply with the FAR Provisions or Clauses listed below, which are applicable to this acquisition, along with addenda included in this RFQ as Attachments 1 through 12. The full text of referenced provisions and clauses may be accessed electronically at https://www.acquisition.gov/far

Provisions:

52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (APR 2014)

https://www.acquisition.gov/far

52.212-2, EVALUATION FACTORS FOR AWARD

(a) Simplified Acquisition evaluation procedures as set forth by FAR Part 13 will be applied in the evaluation of quotes received. Only those quotes deemed responsive will be evaluated.

(b) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation requirements will be the best value and most advantageous to the Government; price and non-price factors considered. The following factors shall be used to evaluate quotations: (a) price, (b) past performance, (c) experience, (d) technical capability, and (e) delivery/completion time. Past performance, experience, technical capability, and delivery/completion time, when combined, are approximately equal to price.

(1) Price – The price considered for evaluation will be the pricing as submitted by the quoter in

Attachment 12 - Quotation Submittal (Section B), and other such pricing information as may be requested by the Contracting Officer during evaluation, and/or as may be negotiated between quoter and the Contracting Officer. A contract may not be awarded if the quoter’s price results in a cost to the government which is determined by the government not to be fair and reasonable. In determining the reasonableness and fairness of the quoter’s price, the contracting officer shall use one or a combination of the following: market research, comparison of the quoted price with the competition or with prices found reasonable on previous purchases, current price lists, catalogs, or advertisements, comparison with similar items in a related industry, the contracting officer’s personal knowledge of the products being purchased and services being performed, comparison to an independent Government estimate, or any other reasonable basis. The prices shown in the quoter’s price breakdown will also be evaluated to determine whether any of the prices are unbalanced. Quoters are cautioned to distribute costs appropriately. The contracting officer will determine whether the final negotiated price is fair and reasonable and constitutes an estimated fair market price.

(2) Past Performance, Experience, and Technical Capability – Quoter must submit relevant evidence of past performance, experience, and technical capability which validates the quoter possesses, or has the ability to successfully perform a federal government contract of the size and scope as described in this solicitation. Ratings in each of the three categories will be given:

(1) Unsatisfactory, (2) Below Average, (3) Satisfactory, (4) Above Average, (5) Excellent.

(i) Past Performance – Quoter’s references from Attachment 12 (Section D) will be contacted, to the extent practical, to ascertain the quality, professionalism, and timeliness of the products, workmanship, and customer satisfaction provided/delivered by the quoter; to include that of any subcontractors utilized by quoter. The data found in the Past Performance Information Retrieval System (PPIRS), Better Business Bureau, and other performance measurement mediums available to the Contracting Officer may also be used.

(ii) Experience – Quoter is to identify and submit on Attachment 12 (Section D), a minimum of three projects (references) where like work in at least the size and scope as required by this contract, has been performed by quoter within the past five (5) years. The degree of relevancy, and similarity in the scope, size and complexity will be rated.

(iii) Technical Capability – Quoter is to submit evidence which demonstrates quoter possesses or has the ability to provide the technical knowledge, capability, resources;

and the business, managerial, and administrative acumen to successfully provide the items and perform the incidental services as set forth in this solicitation.

(iv) Further evidence of past performance, experience, and technical capability may include, but is not limited to, additional references, identification of previous government contracts performed, licenses and or certifications, company capability statement/bio, photographs of relevant completed projects, and awards, certificates of achievement, and letters of recognition pertinent to the disciplines/trades required of the work described in this solicitation.

(3) Delivery / Completion Time – Quoter is to complete Attachment 11 (Contractor’s Proposed

Milestone Dates). It is the Government’s preference that all window coverings be provided, installed, and all deliverables received within six (6) months from the date of award, but not later than nine (9) months from the date of award. A delivery/completion date of 1 to 4 months will be rated Excellent, 5 to 6 months will be rated Above Average, 7 to 9 months will be rated Satisfactory, 10 months will be rated Below Average, and a delivery date of over 10 months will be rated Unsatisfactory. (Note: The Contracting Officer may find it necessary to adjust the range of the above ratings for the delivery dates. This will be contingent upon the average delivery / completion time of all quotes received. For example: If the average delivery/completion time of all quotes received is 11 to 12 months, all ranges could be adjusted accordingly and a 12-month delivery/completion time could be rated as Satisfactory.)

(c) Before the quoter’s specified expiration time of quote, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) Pre-Award Survey:

(1) No award shall be made unless the Contracting Officer can make an affirmative determination of responsibility of the prospective contractor as per the standards identified in FAR Subpart 9.1. Quoters are advised that this is accomplished through the information provided in the Quoter’s quote, and a pre-award survey which may require the prospective contractor to provide additional information or documentation as requested by the Contracting Officer. Areas of interest on this survey may include, but are not limited to the following, with regard to the prospective contractor as it relates to the work to be performed under a resultant contract:

(i) Have adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Be able to comply with the required delivery date, taking into consideration all existing commercial and governmental business commitments.

(iii) Have a satisfactory performance record.

(iv) Have a satisfactory record of integrity and business ethics.

(v) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them, including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors.

(vi) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

(vii) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

(2) Quoters are advised that accomplishment of this survey is a part of the determination of responsibility process and is not to be construed that a request to the prospective contractor for additional information and documents is an indication that he/she will receive the resultant award.

(e) Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) A contract is expected to be awarded on or about January 30, 2015.

(End of Evaluation Factors for Award)

52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (DEC

2014), must be submitted with the quote, or you may enter your Reps and Certs information online at the SAM website. The website is located: https://www.sam.gov/

For a completed copy of this provision, 52.212-3, visit www.acquisition.gov/far

52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (NOV 2014)

Clauses:

52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-4, CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (MAY 2014)

52.212-4, ADDENDUM – CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (DEC 2014)

“(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as paying office, appropriation data, and changes that do not affect the substantive rights of the parties, may be changed unilaterally by the Government.”

52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (NOV 2014)

52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS

(DEC 2013)

52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEC 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

http://www.acquisition.gov/far

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEC 2014)

(2) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUL 2013) (Pub.

L. 109-282) (31 U.S.C. 6101 note).

(2) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (AUG 2013) (31 U.S.C. 6101 note).

(3) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

(4) 52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013) (15 U.S.C. 632(a)(2)).

(5) 52.222-3, Convict Labor (JUNE 2003) (E.O. 11755).

(6) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) (E.O. 13126).

(7) 52.222-21, Prohibition of Segregated Facilities (FEB 1999).

(8) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(9) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(10) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(E.O. 13513).

(11) 52.225-1, Buy American Act—Supplies (MAY 2014) (41 U.S.C. chapter 83).

(12) 52.225-3, Buy American Act—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C.

chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

Alternate II (May 2014) of 52.225-3.

(13) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(14) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013)

(31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] Not Applicable

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

Not Applicable

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(ii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(iii) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

- Contractor’s Invoice, along with any other supporting documentation as stipulated by the Contracting Officer

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3

– 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of clause)

END OF COMBINED SYNOPSIS/SOLICITATION.

https://www.ipp.gov/