5-Site_Visit_Agenda_Handout_VAMA_152373.pdf

PRE-PROPOSAL SITE VISIT

VANDERBILT MANSION NATIONAL HISTORIC SITE

REHABILITATE EXTERIOR OF THE HISTORIC VANDERBILT MANSION

Wednesday, February 11, 2015, 10:00 am EST

AGENDA

• Welcome and Introductions:

-- Robin Fuchs, NPS, Denver Service Center, Contract Specialist

-- Aaron Adams, NPS, Denver Service Center, Contracting Officer

-- Dan Tower, NPS, Denver Service Center, Project Manager

-- Ron Treants, NPS, Denver Service Center, Project Specialist/Contracting Officer’s Representative

-- David Hayes, NPS, Vanderbilt Mansion NHS

-- Robert Nokes, NPS, Vanderbilt Mansion NHS

• Sign-In Sheet: All persons present must sign the attendance record. (government personnel included)

• Handouts: This Agenda.

• Meeting Format o Meeting will begin in the Bellefield building at the Home of Franklin D. Roosevelt National Historic Site.

o Site tour of Vanderbilt Mansion.

• Ground Rules:

o NO sidebar discussions.

o All questions are to be provided in writing to Robin Fuchs, Contract Specialist.

o In order to maintain the integrity of the procurement, we will not answer questions on a one-to-one basis.

o All questions and their answers will be documented. This information will be shared with all potential offerors as an amendment to the solicitation and will be made available for download on the Federal Business Opportunities (FBO) website (www.fbo.gov).

o Any questions that cannot be answered by referring to the drawings or specifications will be answered by amendment.

o Responses and explanations at this conference shall not change the terms of the solicitation documents.

o The terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

• Project Description (David Hayes)

• Solicitation Overview:

o Pre-solicitation – The pre-solicitation notice was posted electronically on the FBO website (www.fbo.gov) on December 10, 2014.

o Solicitation Publication –

-- The solicitation for this project was posted electronically on January 11, 2015.

Solicitation No. P15PS00036

VAMA 152373

-- Proposals must be received at the address provided in the solicitation (Denver Service Center) NO LATER THAN 4:00 PM Mountain Time, February 26, 2015.

-- All specifications, drawings and attachments are available online and must be downloaded from the FBO website.

-- Paper copies of the solicitation documents are not available.

-- At this time, the documents posted to the website consist of the request for proposal, the proposal submission package, project specifications, Appendix, and 58 sheets of drawings.

-- It is the contractor’s responsibility to check the website regularly for future amendments.

-- The Federal Business Opportunities (FBO) website at www.fbo.gov includes a notification capability which is available for your use. This service will send an email to a designated address when new postings are made related to a particular solicitation. Please note that this service is provided for convenience only and does not serve as a guarantee of notification. Subscribers to this service are ultimately responsible for reviewing the appropriate site for all information relevant to desired acquisitions.

-- The interested parties list (a.k.a. bidders mailing list) is also available online, however, only contractors who have chosen to register will be included in the list. There are no other lists maintained for this purpose.

o Amendments –

-- On January 27, 2015, the pre-proposal site visit was postponed due to inclement weather in the area.

o Contract Type – This is a HubZone set-aside, competitive procurement. Offers from responsible HubZone businesses will be considered. A firm-fixed price contract award will be made to one offeror.

Offerors are required to submit an original and three copies of the proposals. The Technical Proposal, and the Business and Price Proposal, shall be two separate volumes as described in Sections L and M of the solicitation.

o Evaluation Criteria –

**PLEASE READ THE FOLLOWING SECTIONS OF THE SOLICITATION CAREFULLY**:

-- Section L Instructions for the Submission of Offers and Other Information (beginning on page 142)

-- Section M Evaluation Factors for Award (beginning on page 156)

-- The solicitation states that all evaluation factors other than price, when combined, are approximately equal to price.

-- The Government may elect to accept other than the lowest price proposal when benefits of a higher priced proposal merit the additional cost.

-- There are 4 evaluation factors in this solicitation: Technical Approach, Safety, Past Performance, and Price. Within technical approach, there are 5 technical sub-factors. Be sure that your proposal addresses each and every one of the evaluation factors.

-- Responses to Safety and Past performance should be included in Volume I, Technical Proposal.

-- Price should be included in Volume II, Business and Price Proposal.

-- The Government intends to evaluate and award without discussions; however, it reserves the right to enter into discussions.

Solicitation No. P15PS00036 o Contract Price Schedule –

-- The Contract Price Schedule contains 6 contract line items, however CLIN 0002 is not used in this solicitation.

-- There are 4 options included in this solicitation.

o Important Contract Clauses

--Section H, Special Clause 2 – Key Personnel: Provide names and qualifications/resumes for the proposed Project Manager, Project Superintendent, and Quality Assurance Supervisor. The contractor shall not change Key Personnel during the first 90 days of contract performance.

--Section H contains Davis Bacon Wage Rates. This contract is subject to Davis-Bacon wage rates.

--Section L, Clause 52.204-07 System for Award Management (SAM): www.sam.gov. In order for an offeror to be awarded this contract they are required to have a DUNS number and be registered in SAM.

--Section I, Clause DS1452.228-70-Liability Insurance-Department of the Interior: This section provides the liability insurance requirements for the contract and requires named parties under the policies to be the Contractor and the United States of America. Evidence of Liability Insurance must be provided prior to the issuance of the Notice to Proceed.

--Section I, Clause 52.228-15 Performance and Payment Bonds-Construction: The successful awardee must provide performance and payment bonds within 15 calendar days after contract award.

--Section K-Representations and Certifications and Other Statements of Offerors: All offerors are required to complete online representations and certifications application using SAM (www.sam.gov).

The offeror shall complete the Section K fill in provisions and return as part of its proposal.

--Section L, Clause 52.228-01 Bid Guarantee: The amount of the bid guarantee shall be 20 percent of the proposed price or $3,000,000.00 whichever is less. Submit bid guarantee with the business proposal.

• Questions regarding the solicitation?

• Walk Thru of the Site:

o Stay together as a group and do not linger behind.

o If someone will be leaving the group early, please notify David Hayes or Robert Nokes prior to doing so.

o Please be sure that the entire group including the note taker is able to clearly hear, and understand any questions you may have. All questions and responses must be documented.

o Safety is of the upmost importance. Please be cautious of your surroundings!

• Questions regarding the walk thru?

• Future access to site: The building is available and open to the public.

• Future Questions: Any additional questions you may have during the remainder of the solicitation period must be provided in writing to the Contract Specialist. Please email questions to robin_fuchs@nps.gov.

Solicitation No. P15PS00036