4-Solicitation_P15PS00036_Amend0002_w_changes.pdf

Solicitation Document No.

P15PS00036

Document Title

VAMA 152373 – Rehabilitate the Vanderbilt Mansion Exterior

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

A. GENERAL:

1. By submission of its offer in accordance with the instructions provided in this Section L, the offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments hereto. Unless this solicitation document expressly authorizes alternate proposals with respect to specific terms or conditions of the solicitation, an objection to any of the terms and conditions of this solicitation document shall constitute a deficiency that will render the offer unacceptable.

2. The Government intends to award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)); therefore, the offeror's initial proposal should be clear and complete and contain the offeror's best terms from a price standpoint. The Government reserves the right to conduct discussions if later deemed necessary. The Government further reserves the right to reject any or all offers if such action is in the Government's best interest.

3. Offerors should note that proposal preparation instructions set forth in paragraph C below may require submission of a critical path method (CPM) schedule or separate narrative for which no form or format is provided. Each offeror should carefully review the proposal preparation instructions below in formulating their proposal.

B. SUBMISSION OF OFFERS:

1. Each offeror shall submit an offer that fully addresses the evaluation factors contained in Section M of this solicitation and complies with the preparation and submission instructions contained in this Section L. Offerors should carefully review this section and its relationship to Section M prior to commencing proposal preparation.

2. The offer shall consist of two separately bound volumes: Volume I -- Technical Proposal, and Volume II - Business and Price Proposal. Contents of each proposal are set forth below. The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals.

Offerors using commercial carriers should ensure that this information is marked on the outside of the envelope/box/wrapper.

3. The offeror shall NOT include any pricing information in the Technical Proposal (Volume I). All pricing information shall be provided separately in the Business and Price Proposal (Volume II).

4. Offerors shall submit their proposals to the following address no later than the date and time specified in the solicitation:

Ms. Robin Fuchs, Contract Specialist National Park Service Denver Service Center, Contracting Services 12795 West Alameda Parkway Lakewood, CO 80228

C. VOLUME I -- TECHNICAL PROPOSAL: Volume I -- Technical Proposal shall be submitted in an original and three (3) copies. The proposal data required in this volume are as follows:

1. Technical Approach and Capability: This section of the technical proposal should describe the offeror's proposed technical approach and capability. The offeror shall NOT include any pricing information in this volume of the proposal.

Subcontractor's capability and prior experience will only be considered if it correlates to the work the subcontractor will be performing on the contemplated contract. The offeror may use the form entitled "Subcontractor Reference" that is attached to this solicitation or its own format that includes the same information. A separate form shall be submitted for each individual project. The offeror shall limit submissions to no more than a total of ten (10) projects.

The proposal data required in this volume to address each of the evaluation factors as identified in Section M of this solicitation are as follows:

Document Title

(a) Experience in Historic Preservation:

(1) Provide a listing of projects with narratives describing experience with historic preservation and involving significant historic structures and the types of work listed within this factor of comparable scope and complexity.

(2) Provide and identify photographs of similar projects including the dates for performance of the construction activity, contract value, and extent of work for which your firm (or major subcontractor) was responsible.

(3) Provide examples of methodologies used in the repair or replacement of historic materials and/or historic building components.

(b) Experience with Stone and Brick Masonry Restoration:

(1) Provide a listing of projects with narratives describing experience with stone and brick masonry restoration projects with the types of work specifically listed within this factor - include any examples that illustrate the restoration of stone facades that ensured the overall integrity of the historic structure; the repair, replacement, and/or rehabilitation treatments of existing stone elements; and/or the restoration of the overall weather tightness of the building envelope.

(c) Qualifications and Experience of Key Personnel:

(1) The offeror shall provide its proposed team (key personnel) qualifications and experience including the breadth, depth and relevance of their previous work as it relates to this construction project. The offeror shall include resumes of proposed key personnel and company resumes of trades. As a minimum, the offeror shall identify the positions as stated in Clause 1489.237-72 in Section H of the solicitation. The offeror shall also commit to these individuals being the parties to perform these functions for a period of 90 calendar days after notice to proceed is issued in accordance with this clause.

Project Manager Superintendent Quality Assurance Supervisor

(d) Critical Path Method Scheduling and Subcontract Management:

(1) The proposal shall contain a narrative explaining the offeror's proposed overall approach to managing the schedule and subcontractors in response to the requirements within this factor.

(2) Demonstrate experience in the development and successful maintenance of Critical Path Method (CPM) schedules for multiple-function construction projects similar in type, and size.

(3) Submit as a component of your proposal, a preliminary, realistic CPM schedule that demonstrates an understanding of the scope and sequencing required for this project

(fe) Management of Complex Construction:

(1) The offeror shall submit its proposed project management and coordination plan for this construction project including, but not limited to, a listing of projects with narratives describing experience with 1 - constructing in similar locations, 2 – protecting existing site and building features to remain (including archaeology, hardscaping, landscaping, and existing architectural elements not identified for restoration), 3 – protecting visitors, pedestrians, and park employees for the duration of the construction period, 4 – maintaining uninterrupted utility service to the occupied building, and 5 – complying with federal laws and guidelines for sustainable construction.

2.(f) Safety: The contractor shall provide an overview of their company Construction Safety Program and a narrative discussion of its assessment of the safety risks associated with this construction project, including any changes it would make to its company Construction Safety Program to address its assessment of the project risk. The offeror shall include the names, resumes, and specific safety training (i.e., OSHA, etc.) for the proposed Project Site Safety Manager for this project. Additionally, the contractor shall submit a copy of their OSHA 300A logs for the previous three calendar years along with a statement from their insurance company showing their current Experience Modification Rate (EMR).

Document Title

32. Past Performance: The offeror shall provide a copy of the form entitled "Past Performance Questionnaire" that is attached to the solicitation, for construction projects of the same scope and complexity as the contemplated contract.

Past performance on contracts with the Federal Government, other public agencies, or private organizations will be considered. The past performance information submitted may be that of the offeror's firm or its proposed subcontractors.

Subcontractor past performance will only be considered if the past performance correlates to the work the subcontractor will be performing on the contemplated contract. Complete Sections I and II of each questionnaire to provide applicable information for each contract.

The offeror should disclose any instances in which its past performance on a particular contract may be considered by others to be less than fully satisfactory by attaching a narrative to the applicable Past Performance Questionnaire. The offeror should relate pertinent facts and circumstances and describe any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances may result in a determination that the offeror has been less than candid with the Government, which could result in an unfavorable assessment of the offeror's past performance record.

The Government reserves the right to limit the number of references it ultimately contacts and to contact references or use sources other than those provided by the offeror to obtain information related to past performance. Other sources include, but are not limited to, the Past Performance Information Retrieval System; Federal, State or local governmental agencies; and private sector businesses. Limited exchanges between the Government and an offeror may occur to clarify the relevance of an offeror's past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond.

43. Hazardous Materials Form: Provide a completed copy of the form entitled “Hazrdous Materials Identification Listing” that is attached to the solicitation. This form should contain a listing of hazardous materials that the offeror anticipates using in the performance of this contemplated construction contract. Submission of this form is a requirement for contract award in accordance with Clause 52.223-03, Hazardous Material Identification and Material Safety Data, in Section I of the solicitation.

54. Proposed Equals: Provide a completed copy of the form entitled "Proposed Equals" that is attached to the solicitation. In accordance with Clause 52.211-06, Brand Name or Equal, in Section L of the solicitation, the offeror should provide a list of any proposed equals that it anticipates using in the performance of this contemplated construction contract or state "none" in the space provided.

D. VOLUME II - BUSINESS AND PRICE PROPOSAL: Volume II shall be submitted in an original and three (3) copies and shall include the following:

1. Standard Form 24, Bid Bond: Submit a bid bond duly executed between the offeror and the bonding company.

2. Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair): Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror's company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102.

3. Acknowledgement of Amendments: In accordance with Section L, FAR 52.215-1, Instructions to Offerors- Competitive Acquisition, acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30, the amendment.

4. Section B, Contract Price Schedule: Enter the proposed dollar amount for each line item in the price schedule, including any optional items, if applicable. Also provide a schedule of values showing the price breakdown by major work components. A schedule of values format is provided in the proposal submission package.

5. Section K, Representations, Certifications and Other Statements of Offerors: Complete all required representations and certifications if they are not available at www.sam.gov. NOTE: Current, active registration at www.sam.gov is a requirement of this contract; the Government highly recommends that offerors register before submitting an offer.

6. General References: Provide a completed copy of the form entitled "General References" that is attached to the solicitation. This form contains a listing of reference information related to the offeror's surety, bank, insurance company, subcontractors, and material suppliers. Information provided may be used in making a determination of responsibility pursuant to FAR 9.103.

Document Title

SECTION M – EVALUATION FACTORS FOR AWARD

SIGNIFICANT FACTORS AND SUBFACTORS

A. GENERAL:

1. A Technical Evaluation Panel (TEP) comprised of Government personnel, with assistance from non-Government advisors when required, will evaluate the proposals. The technical evaluation and rating of proposals will be conducted in strict confidence. The number and identities of offerors will not be revealed to anyone not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based only on the factors described herein.

2. The Government will use a tradeoff process for this source selection. Award will be made to the responsible offeror whose offer conforms to the solicitation requirements and provides the best value to the Government considering the stated technical factors and price.

B. EVALUATION PROCESS:

1. Proposals will be evaluated against the factors set forth in this Section M. The TEP will evaluate price proposals independent of the technical evaluation. The TEP will not have access to price information until completion of the technical evaluation.

2. Proposals will receive a preliminary review to determine whether the proposal contains sufficient information, as required by Section L, DSC - 36 Instructions for the Submission of Offers and Other Information (April 2005), to allow the Government to perform a meaningful evaluation. If the results of this preliminary review indicate that the proposal lacks sufficient information to allow a meaningful evaluation to be conducted, the Source Selection Authority (SSA) may eliminate the proposal from further evaluation and consideration for an award. Any offeror's proposal eliminated at this stage from further evaluation or consideration for an award will be notified with the reasons why its proposal was eliminated from further evaluation or consideration for award in accordance with FAR 15.503.

3. After completion of the technical and price evaluations, the TEP will report the results to the SSA. The SSA will then consider all technical and price factors, including assessing the degree of risk associated with the proposal, to determine the offer that provides the overall best value to the Government. The SSA's decision will be based on a comparative assessment of proposals against all source selection factors specified in the solicitation.

4. The Government may elect to accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the additional cost.

C. EVALUATION FACTORS: The factors to be evaluated are as follows:

1. Technical Sub-Factors: The technical capability of the offeror will be evaluated using the following factors:

(a) Sub-Factor 1 – Experience in Historic Preservation: Demonstrated understanding and construction experience in applying the Secretary of Interior's Standards and Guidelines for Archeology and Historic Preservation, particularly the Secretary of Interior's Standards for the treatment of Historic Properties, specifically, the restoration of highly significant historical buildings/properties as demonstrated by their listing on the National Register of Historic Places.

This criterion includes demonstration of prior experience working with renovation of historic stone masonry structures, brick masonry, specialized building demolition (including work around historic fabric), general construction and renovation, and sustainable construction practices. The Offeror's proposed approach and methods for demolition, stone, and brick masonry restoration, reuse of materials; installation of new materials and equipment, as well as the overall approach to protect the historic fabric of the structure will be evaluated to ensure feasibility and understanding of requirements to protect and preserve historic fabric.

(b) Sub-Factor 2 – Experience with Stone and Brick Masonry Restoration: Demonstrated experience with stone and brick masonry restoration, including removal and replacement of individual units in existing masonry, masonry cleaning using multiple methodologies, and conservation of stone elements in climates similar to Hyde Park, NY.

Document Title

(c) Sub-Factor 3 – Key Personnel: Demonstrated that Key Personnel possess the qualifications and experience relating to demonstrated excellence and expertise in all aspects of architectural historic preservation work while exercising quality control procedures/measures that ensured the delivery of a high level of architectural finish, specifically, the restoration of highly significant historical buildings/properties as demonstrated by their listing on the National Register of Historic Places, as well as their prior experience working as a team on previous similar projects.

(d) Sub-Factor 4 – Critical Path Method Scheduling and Subcontract Management: Demonstrated experience in scheduling and coordination of multi-trade work and maintaining public and Government access requirements.

Demonstrated ability to effectively prepare, execute and maintain a critical path method (CPM) schedule for projects of this type and size. Firms must show the ability to coordinate the work of various trades and subcontractors within contract time restrictions. Identify how work tasks, schedules, and activities were coordinated between various construction activities. In addition, the Offeror must submit a preliminary CPM schedule for evaluating project feasibility and understanding of the Contract scope in conjunction with the Offeror's approach to perform the project.

(e) Sub-Factor 5 – Management of Complex Construction: Demonstrated experience in successfully managing complex construction projects in locations with pedestrian and vehicle traffic adjacent to the construction site. Offeror shall demonstrate having conducted safe construction operations while allowing safe unobstructed use of the structure.

Provide detail descriptions and references to successfully completed, like construction projects under similar conditions.

2. (f) Safety: The Government shall evaluate the offeror’s overview of their company’s Construction Safety Program, the narrative regarding its assessment of the safety risks associated with this construction project, its proposed changes to the company construction safety program based on its risk assessment for this project, its prior experience for the past three (3) calendar years including its current Experience Modification Rate (EMR) as documented by its insurance company, and the qualifications and experience of proposed safety personnel to determine the offeror’s prior experience, qualifications, and management of its proposed safety program and its understanding and assessment of the risks associated with this construction project. Offerors with fewer OSHA 300A incidents will be rated more favorably. Offerors with a lower EMR will be rated more favorably.

32. Past Performance: The past performance of the offeror and/or its proposed subcontractors on projects similar in scope and complexity will be evaluated in the areas of quality, timeliness, and business relations. Offerors demonstrating a higher level of successful past performance in the evaluated areas will be more favorably rated. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated neither favorably nor unfavorably.

4. Safety: The Government shall evaluate the offeror’s overview of their company’s Construction Safety Program, the narrative regarding its assessment of the safety risks associated with this construction project, its proposed changes to the company construction safety program based on its risk assessment for this project, its prior experience for the past three (3) calendar years including its current Experience Modification Rate (EMR) as documented by its insurance company, and the qualifications and experience of proposed safety personnel to determine the offeror’s prior experience, qualifications, and management of its proposed safety program and its understanding and assessment of the risks associated with this construction project. Offerors with fewer OSHA 300A incidents will be rated more favorably. Offerors with a lower EMR will be rated more favorably.

53. Price: A price evaluation will be performed to determine the reasonableness of the proposed price. Reasonableness will be determined considering other competitive prices received and comparison to the independent Government estimate. If multiple contract line items are included in the price schedule, prices will also be evaluated to determine whether any line items are unbalanced. Offerors are cautioned to distribute costs appropriately.

D. RELATIVE IMPORTANCE OF EVALUATION FACTORS:

1. Technical factors are listed in descending order of importance.

2. Technical factors are significantly more important than the other evaluation factors.

3. All evaluation factors other than price, when combined, are approximately equal to price.