P13_Draft Quote Sheet_MSPV Alternative Sourcing_36C24126Q04703.xlsx

Overview & Instructions

Medical Surgical Prime Vendor (MSPV) Supply Solicitation Price Quote Sheet

Overview This workbook contains a quote sheet for suppliers to use to quote items under MSPV. Prospective suppliers should quote medical/surgical supplies from the "1. Solicitation Information" tab using the "3. Quoted Supplies" tab.

After completing all tabs, this Quote Sheet must be uploaded in the Quote Sheet Upload page of the STEP Portal.

Workbook tabs This quote sheet workbook contains 5 separate tabs. Blue text indicates tabs that VHA Office of Acquisitions Contracting Officers are responsible for completing, while gray text indicates tabs that prospective Suppliers are responsible for completing.

Overview & Instructions

1. Solicitation Information - General solicitation information and mandatory fields for supplies covered in the solicitation.

2. Supplier Information - General information about the Supplier responding to the solicitation.

3. Quoted Supplies - Supplier response. Suppliers should use this tab to quote items that are provided in the "1. Solicitation Information" tab.

Data Fields For Reference - Definition and examples of data fields to complete.

Blank and NULL cells are counted as errors and are summarized at the top of each tab. Quote sheets with errors will not be accepted. Do not submit the files until there are no errors identified by the sheet.

Last Revision: October 28, 2025

1. Solicitation Information

Tab Instructions

Responsible party: VHA Office of Acquisitions Contracting Officers

Step 1 - Complete Solicitation Information:

These cells are pre-populated by the Contracting Officer responsible for the solicitation. The template is pre-populated based on selections made by the CO on the Quote Sheet Upload page.

*The Additional Solicitation Information table is populated based on the solicitation details provided by the Contracting Officer in CPT. These inputs are used to build the unique solicitation name.

Step 2 - Complete Supply Solicitation Items:

Supplies available for quotation shall be provided here by the Contracting Officer responsible for the solicitation. Only items listed on this tab should be quoted under this solicitation. No other supplies are being considered at this time. All columns must be completed for each row, or an error will be generated and the Quote Sheet will not upload. For each item, an index must be provided in column A for the Supplier to reference in Column G of "4. Quoted Supplies". Example data has been provided in row 12.

Reminder(s):

Blank and NULL cells are counted as errors and are summarized at the top of each tab. Quote sheets with errors will not be accepted.

2. Supplier Information

Tab Instructions

Responsible Party: Suppliers

Step 3 - Complete Supplier Information The supplier responding to the solicitation should populate cells B6:B18. Supplier information shall be filled out completely, ensuring business designation is accurately captured.

Step 4 - Complete Quoted Supplies (NAVIGATE TO TAB "3. QUOTED SUPPLIES")

Reminder(s):

Blank and NULL cells are counted as errors and are summarized at the top of each tab. Quote sheets with errors will not be accepted.

3. Quoted Supplies

Tab Instructions

Responsible Party: Suppliers

Step 4 - Complete Quoted Supplies:

Quotes for the items listed on the "1. Solicitation Information" tab should be entered on this tab. The Index in column A on the "1. Solicitation Information" tab should be entered in column G of this tab to indicate the item being quoted. Entering the Index in column G will automatically generate the associated pre-populated items in Columns A:F.

All required pricing and supply information must be entered in columns F - T. If available, please provide optional fields in columns U - X.

This quote sheet has built in validation that will alert the user when they enter data in the wrong format, e.g. filling in a field as text when it should be a date or number. The RED fields indicate missing information required for submission; RED cells will change to GREEN when corrected. Example data has been provided in row 8.

Reminder(s):

- Blank and NULL cells are counted as errors and are summarized at the top of each tab. Quote sheets with errors will not be accepted.

Data Fields For Reference

Example are shown below, but are not limited to:

BD BUNDLE

BG BAG

BX BOX

CA CARTRIDGE

CO CONTAINER

CS CASE

CT CARTON

DZ DOZEN

EA EACH

PD PAD

PG PACKAGE

PR PAIR

PZ PACKET

RO ROLL

FDA is establishing a unique device identification system to adequately identify medical devices through their distribution and use. When fully implemented, the label of most devices will include a unique device identifier (UDI) in human- and machine-readable form. Device labelers must also submit certain information about each device to FDA’s Global Unique Device Identification Database (GUDID).

http://www.unspsc.org/

The UNSPSC Segment for Medical Equipment and Accessories and Supplies begins with "42." String Supplier 42142600

Validation Lists