P09 SOW 26AP2533.docx
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- Solicitation number
- 36C25026Q0481
About this file
This is a Statement of Work (SOW) for the VA Northeast Ohio Healthcare System's (VANEOHS) Vascular Clinic equipment replacement initiative. The procurement requires seven VascuLab GSX/VL4060-GSXB non-invasive vascular diagnostic systems (or equivalent) with five units designated for the Cleveland East Boulevard location, one for Akron, and one for Youngstown. The requirement includes associated equipment and services: seven DICOM Modality Worklist systems, seven copies of "Techniques in Noninvasive Vascular Diagnosis" encyclopedias, seven 19 CME exams for the same techniques course, three full-power dual-control examination chairs in charcoal, and freight/shipping services. The contractor must provide delivery, removal, installation, and configuration services through the original equipment manufacturer (OEM) or their authorized representative, utilizing "premium white glove" delivery and installation services that include uncrating, trash removal, product setup, placement, and manufacturer-recommended operational testing.
All deliverables must be received and installed within 120 calendar days from contract award. The Contracting Officer's Representative is Kauzy Y Woods from the Surgical Service section. Performance monitoring will be conducted by designated project managers who will certify proper delivery, setup, and installation of equipment. The equipment is expected to have a minimum functional life of five years with an anticipated operational life of 10 years. Security requirements, Government-Furnished Equipment/Information, follow-on work identification, and conflict of interest assessments do not apply. This procurement is associated with Solicitation Number 36C25026Q0481 and IFCAP Tracking Number 36C250-26-AP-2533, with NAICS code 339112 and PSC 6515 (Medical and Surgical Instruments).
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STATEMENT OF WORK (SOW)
As of January 30, 2026
| Contract Number: |
| (completed by the CO at time of award) |
| Task Order Number: |
| (completed by the CO at time of award if a TO) |
| IFCAP Tracking Number: |
| 36C250-26-AP-2533 |
| Follow-on to Contract and Task Order Number: |
| Not Applicable |
1. Contracting Officer’s Representative (COR).
| Name: |
| Kauzy Y Woods |
| Section: |
| Surgical Service |
| Address: |
| 10701 East Boulevard Cleveland, Ohio 44106 |
| Phone Number: |
| 216-791-2300 X65886 |
| Fax Number: |
| N/A |
| E-Mail Address: |
| Kauzy.woods@va.gov |
2. Contract Title. The VASCULAB GSXB Non-Invasive Vascular Diagnosis System for end-of-life equipment replacement package FY26.
3. Background.
The VANEOHS Vascular Clinic is replacing their existing fleet of Vascular Non-Invasive Diagnostic Machines across all clinic locations. This Vascular Clinic equipment initiative requires seven (7) VascuLab GSX/VL4060-GSXB systems and all related equipment. This request for the listed equipment included in this SOW directly support this equipment initiative. This equipment is necessary to deliver high-quality eye care for the VANEOHS Veterans visiting all Vascular Clinic locations. Core equipment is essential for Vascular care and has a significant effect upon our ability to accurately evaluate and diagnose vascular patients, provide state-of the art technological expertise and allow for optimized efficiency and ergonomics for our Vascular clinics.
4. Scope.
The requested equipment is listed below by section and include required specifications/features:
1. Seven (7) VascuLab GSX/VL4060-GSXB (five (5) at East Blvd location, one (1) at Akron and one (1) at Youngstown. OR EQUIVALENT
2. Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM) . OR EQUIVALENT
3. Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500) . OR EQUIVALENT
4. Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME) . OR EQUIVALENT
5. Freight (1) Shipping Three (3) Chair, Full Power Dual Control CNTL – Charcoal (RE7000LCharcoal) . OR EQUIVALENT
The VA Northeast Ohio Healthcare System is requesting purchase, delivery, installation, and configuration services for the listed equipment. The requested equipment shall be consistent with recent acquisitions of Vascular Non-Invasive Vascular Diagnosis Laboratory equipment within the Medical Center. This equipment (or equivalent) is being requested for consistency and performance as mentioned above.
The requested equipment solution shall provide, but not be limited to, the following functionalities/Capabilities:
1. Seven (7) VascuLab GSX/VL4060-GSXB . OR EQUIVALENT
2. Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM) . OR EQUIVALENT
3. Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500) . OR EQUIVALENT
4. Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME) . OR EQUIVALENT
5. Freight (1) Shipping Three (3) Chair, Full Power Dual Control CNTL – Charcoal (RE7000LCharcoal) . OR EQUIVALENT
5. Specific Tasks.
The requested equipment solution shall provide the above-mentioned equipment in accordance with the listed salient characteristics provided under the scope to meet the requirement in full. The contractor is responsible for providing the delivery, removal, and installation of all equipment and coordinate the shipment/delivery to the locations listed above within sufficient time to allow installation in each exam room. All installation services shall be provided through the original manufacturer of the requested equipment and shall be responsible for setup/installation by a fully trained/certified OEM representative. The requested services shall be performed in accordance with the OEM’s “premium white glove” delivery/install services. These services shall include, but may not be limited to, the following:
· A single point of contact for all project coordination
· Trained team from the OEM shall provide delivery and setup for all equipment and associated accessories.
· Delivery and setup service shall include delivery, uncrating, trash removal, product and accessory setup, and placement of units as needed.
· Manufacturer recommended operational test shall be performed and provide appropriate outcomes
5.1 Task 1 - Enterprise Management Controls.
5.1.1 Subtask 1 - Integration Management Control Planning. Acquisition of purchased goods and services only. The C&A requirements do not apply, and a Security Accreditation Package is not required.
5.1.2 Subtask 2 - Contract Management. DNA
Deliverables: Below is a total breakdown/ quantity to be delivered at Ravenna. Delivery, services are to be completed by the OEM of the new equipment, or their representative.
6. Seven (7) VascuLab GSX/VL4060-GSXB (five (5) at East Blvd location, one (1) at Akron and one (1) at Youngstown.
· Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM)
· Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500)
· Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME)
· Freight (1) (Shipping)
Seven (7) VascuLab GSX/VL4060-GSXB)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Freight (1) (Shipping)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
6. Performance Monitoring The COR and designated project manager, Kauzy Woods, Andrew Wampleman, or a designated proxy will mark off receiving report/packing materials once certifying that the purchased items have been delivered.
Clinical staff will certify/attest to the proper setup and installation of each equipment item and removal of corresponding equipment.
7. Security Requirements Does not apply
8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).
Does not apply
9. Other Pertinent Information or Special Considerations.
Does not apply
a. Identification of Possible Follow-on Work.
Does not apply
b. Identification of Potential Conflicts of Interest (COI).
Does not apply
c. Identification of Non-Disclosure Requirements.
Does not apply
d. Packaging, Packing and Shipping Instructions.
Shipping to be directly to the Ravenna facility below in quantities specified:
e. Inspection and Acceptance Criteria.
The COR will verify proper and acceptable delivery, removal, installation, and any necessary configuration services and notify the Contracting Officer of any deficiencies.
10. Risk Control Does not apply
11. Place of Performance.
Delivery and installation services shall be completed by the OEM at the below locations and specified quantities:
Seven (7) VascuLab GSX/VL4060-GSXB)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
Freight (1) (Shipping)
| Location |
| Qty |
| Cleveland |
| 5 |
| Akron |
| 1 |
| Youngstown |
| 1 |
| Total |
| 7 |
12. Period of Performance.
Equipment is expected to function as designed for a minimum of 5 years, with an expected life of 10 years
13. Delivery Schedule.
| SOW Task# |
| Deliverable Title |
| Location |
| Number |
| Calendar Days After CO Start |
| 1 |
| Seven (7) VascuLab GSX/VL4060-GSXB) |
| Ravenna |
| 7 |
| Receipt within 120 days |
| 2 |
| Seven (7) DICOM: Modality Worklist (MWL) Storage (Store)/ (DICOM) |
| Ravenna |
| 7 |
| Receipt within 120 days |
| 3 |
| Seven (7) Techniques in Noninvasive Vascular Diagnosis, Encyclopedia (BOOK-TINVD500) |
| Ravenna |
| 7 |
| Receipt within 120 days |
| 4 |
| Seven (7) 19 CME Exam - Techniques in Noninvasive Vascular Diagnosis (BOOK-TINVD500CME) |
| Ravenna |
| 7 |
| Receipt within 120 days |
| 5 |
| Freight (1) (Shipping) |
| Ravenna |
| 1 |
| Receipt within 120 days |
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