P09 RFI-PWS VACO Gym Lockers_FY25 Final.pdf

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PERFORMANCE WORK STATEMENT

IN4032 VACO Purchase/Installation of Gym Lockers

1. INTRODUCTION

The Office of Administration (OA), Support Services Division, is responsible for the Fitness Center contract and maintaining the facility for the Department of Veteran Affairs. As a part of the marketing efforts and physical enhancements to the Fitness Center for employees returning to work and the increased use of the facility, upon review of fitness center locker rooms a major refresh is required for the lockers and the benches in the women’s and men’s locker rooms

2. PERFORMANCE DETAILS:

2.1 PERFORMANCE PERIOD

The period of performance (PoP) is completion within 120 days following award.

See Price Schedule for period of performance dates.

2.2 PLACE OF PERFORMANCE

The place of performance will be located at VACO Fitness Center, Rm C40, 810 Vermont Ave, NW, Washington, DC 20420.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that VA follows. Under current definitions, five (5) are set by date:

New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

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The other six (6) are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

2.3 CONTRACT TYPE

Purchase Order will be Firm Fixed Price

2.4 Travel

No travel is authorized.

2.5 Government Furnished Property/Equipment

The Government will not be furnishing any property and/or equipment as part of this requirement.

The Contractor shall furnish all personnel, supervision, facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

The Office of Administration (OA), Support Services Division, is responsible for the Fitness Center contract and maintaining the facility. As a part of the marketing efforts and physical enhancements to the Fitness Center for employees returning to work and the increased use of the facility, upon review of fitness center locker rooms a major refresh is required for the lockers and the benches in the women’s and men’s locker rooms

3. SCOPE OF WORK

The Objective of this requirement is to remove and replace the aging locker and bench systems in the men’s and women’s locker rooms at the VACO Fitness

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Center. The scope includes the dismantle and removal of existing gym lockers and benches, including all associated disposal costs.

Additionally, the Contractor shall perform minor wall repairs and painting as needed and procure and install new lockers and benches. This effort is intended to enhance user experience and maintain VA facility standards.

The objective of this effort is to install new lockers/benches in the women’s and men’s locker rooms in the VACO Fitness Center, Rm C40, 810 Vermont Ave, NW, Washington, DC 20640 using one Contractor for the overall process. The lockers shall have a lifetime warranty.

4. SPECIFIC Tasks and Deliverables:

4.1 - Task 1 - Site Preparation

Conduct an initial assessment of the existing mens and womens locker rooms to identify any potential challenges or special requirements.

Ensure that the area is prepared for the safe and efficient removal of the old lockers and benches, including securing any nearby equipment or structures.

Task 1 - Deliverable:

The Contracting Officer Representative (COR) and Contractor will survey any current damages prior to dismantling and removal of gym lockers and benches in the fitness center.

4.2 - Task 2 - Dismantle and Removal

The Contractor is responsible for removing all previous gym lockers and benches and must implement necessary precautions during the dismantling and removal process.

Precautions must include protection of flooring and surrounding finishes during the removal process.

Contracting Officer Representative (COR) will inspect removal of previous gym lockers and benches to ensure the safe dismantling and removal of current gym lockers and benches.

Cap or secure any exposed fasteners, electrical, or structural connections.

Dispose of all debris and old equipment according to local regulations and standards.

The contractor is responsible for the removal and legal disposal of all debris.

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Task 2 - Deliverable:

Safe removal and disposal of old gym lockers and benches with COR confirmation inspection.

4.3 - Task 3 - Patch and Clean up Areas

The Contractor is responsible for patching and sanding all wall areas impacted by the locker removal. Subsequently, these areas must be painted using VA-approved colors and low-VOC paint to ensure a clean and uniform finish. After the removal and disposal of old gym lockers and benches, the Contracting Officer Representative (COR) will inspect the fitness center walls for any damage. Additionally, the Contractor must thoroughly clean the area to prepare for the installation of new lockers and benches.

Task 3 – Deliverable:

Upon completion of Task 3, the COR will approve the patching and cleanup of the locker room. Additionally, all painted walls must meet the standards specified in this task.

4.4 - Task 4 - Procurement and Delivery of both Lockers and Benches

Procure and deliver the specified lockers and benches to the installation site, coordinating all delivery logistics with the COR. Ensure that all materials are properly protected during transport and appropriately staged at the facility upon arrival.

Materials may be delivered to the VACO warehouse, located at [Insert Address], no more than five (5) business days prior to installation if necessary. This advance delivery allows time for inspection, staging, and resolution of any delivery-related issues. The Contractor is responsible for delivery to both the VACO warehouse and the final installation site.

Locker Type: Metal

Color: Standard Penco

Quantity 34 Total Locker

Configuration:

- Double Tier

- Sloped Tops, Louvered Doors, Solid Sides, Number Display

- Master Lock 1630

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Sized: 12” Wide x 18” Deep X 72” Tall

Quantity 1

Bench w/Stainless Pedestals – 48” L x 9.5” W - Women

Quantity 1

Bench w/Stainless Pedestals – 60” L x 9.5” W – Men

Task 4 – Deliverable:

Delivery of all new lockers and benches at the VACO warehouse.

4.5 – Task 5 – Installation of both Lockers and Benches

The contractor shall complete installation as follows:

• Install 17 lockers in the women’s locker room and 17 lockers in the men’s locker room.

• Install the 48” bench in the women’s locker room bolted to the floor.

• Install the 60” bench in the men’s locker room bolted to the floor.

All work shall be performed during the designated hours of [Insert Hours], unless otherwise approved in advance by the Contracting Officer or COR.

The contractor is expected to coordinate activities to minimize disruption and ensure timely completion within these approved working hours.

Task 5 - Deliverable:

Successful installation of 34 lockers and 2 benches, meeting all specified requirements. The COR will inspect the final installation to confirm completion and quality.

Below is a summary of the specific tasks and associated deliverables required for successful completion of this project.

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PWS DELIVERABLE ID

DELIVERABLE

DESCRIPTION

Section 4.1

Task 1 - Site Preparation in accordance with PWS Section With XX of contract Award.

Section 4.2

Task 2 Dismantle and Removal in accordance with PWS Section

With XX of contract Award.

Section 4.3

Task 3 – Patch and Clean up Area in accordance with PWS Section

With XX of contract Award.

Section 4.4

Task 4 - Procurement and Delivery of both Lockers and Benches in accordance with PWS Section

Section 4.5

Task 5 – Installation of both Lockers and Benches in accordance with PWS Section

5. Quality Assurance Surveillance Plan

Contractor shall submit to the CO and COR a Quality Assurance Surveillance Plan (QASP) to define how the Contractor plans to maintain quality and meet performance standards IAW this PWS.

QASP is required for all Performance-Based Acquisitions (when a PWS is used). The Contractors QASP must address each of the Performance Standards in Section 6.1 Table.

It is the responsibility of the COR to ensure review and contractor compliance with these standards.

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The Government shall evaluate the Contractor's performance in accordance with the QASP. This plan is primarily focused on what the government must do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

The Contractor’s performance on the task order will be reported on an annual basis to the Contractor Performance Assessment Reporting System (CPARS). Poor performance may result in the issuance of a Contractor Discrepancy Report (CDR). The CO and COR will make use of information from CDRs, as well as any additional knowledge and information available to them with respect to the contractor’s performance, to complete the CPARS.

The Government will not pay for services that do not conform or do not meet performance standards or have not been properly rendered. The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or unacceptable per the contract requirement.

6.1 Performance Metrics

The table below defines the Performance Standards and Acceptable Performance Levels for Objectives associated with this effort.

Performance

Objective

Performance Standard Acceptable Levels of Performance

Technical / Quality of Product or Service

1. Demonstrates understanding of Requirements – Procurement locks fill

2. Efficient and effective in meeting requirements

3. Meets technical needs and mission requirements

4. Offers quality services/products

Satisfactory or higher

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Project Milestones and Schedule

1. Established milestones and project dates are met

2. Products completed, reviewed, delivered in timely manner

3. Notifies customer in advance of potential problems

Satisfactory or higher

The Government will utilize a QASP throughout the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner.

The Government reserves the right to alter or change the surveillance methods in the QASP at its own discretion.

6.1.1 DOCUMENTING PERFORMANCE

Acceptable Performance

The Government shall document acceptable performance in accordance with the chart above. Any report may become a part of the supporting documentation for any contractual action.

Unacceptable Performance

When unacceptable performance occurs, the COR shall inform the CO. This will always be in writing although when circumstances necessitate immediate verbal communication, that communication will be followed in writing. The COR shall document the discussion and place it in the COR file. When the CO determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing to the CO within 5 business days. The CDR will state how long after receipt the contractor has to take corrective action. The CDR will also specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CO shall review the contractor's corrective action plan to determine acceptability.

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Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

6. Schedule Delivery Information

Inspection: Department of Veterans Affairs/Warehouse Location: POC – Bryan Jones Acceptance: Department of Veterans Affairs/Warehouse Location: POC – Bryan Jones Free on Board (FOB): 7100 Old Landover Road, Hyattsville, MD 20785

Ship To and Mark For:

Primary: Willie Swailes

Secondary: Delores Tyms-Williams

Special Shipping Instructions: Monday – Friday, 8:00 am – 4:00 pm except Federal Holidays – Dept of Veterans Affairs/Warehouse Location, 7100 Old Landover Road, Hyattsville, MD 20785, loading dock port for receivables, if material is transported separate for the work crew. The work crew must pick-up shipped items from the VA warehouse for installation at the VACO Fitness Center after disposal of removed materials prior to installation of new gym lockers and benches.

Packing Slips/Labels and Lists shall include the following:

IFCAP PO ___________ (i.e., 166-E11234)

Total number of Containers: Package _1__ of _2_.