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Performance Work Statement (PWS) VA Emergency IV Fluid Vendor-Managed Inventory

Introduction

This Performance Work Statement (PWS) supports the Veterans Health Administration’s (VHA) All-Hazards Emergency Cache (AHEC) program established under VHA Directive 1047(1). It describes the requirements for storing, rotating, and deploying three critical intravenous (IV) fluid products maintained in vendor-managed warehouses to ensure rapid availability during public health emergencies.

The purpose of this program is to secure access to needed materials through partnerships with industry rather than purchasing and storing them in Government warehouses. This approach helps avoid missed technological advancements and reduces losses associated with product expiration and obsolescence.

The contractor is responsible for ensuring the availability, inventory control and rotation of stock for those product line items and associated quantities listed below for which a contract is awarded. The contractor is also responsible for furnishing asset visibility data for the purpose described above.

Scope: The resulting contract will include a base year with four option years and will encompass the original inventory as well as full vendor-managed services— including management, rotation, inventory control, and deployment— for up to 150 pallet positions of Government-procured IV fluids.

Product(s):

Key Requirements:

Storage Compliance: All facilities must meet USP-NF, 21 CFR Part 205, FDA, EPA, and state pharmacy board standards.

Product Readiness: Minimum 12-month expiration date; 24/7 deployment capability.

Reporting: Monthly and on-demand inventory reports; post-deployment documentation within 48 hours.

Line Item Description Qty U/M

0.9% Sodium Chloride Injection, USP, 100 mL VIAFLEX Plastic Container

1 case = 96 bags 2,030 CS

0.9% Sodium Chloride Injection, USP, 1000 mL VIAFLEX Plastic Container

1 case= 14 bags 3,480 CS

Lactated Ringer's Injection, USP, 1000 mL VIAFLEX Plastic Container

1 case= 14 bags 1,740 CS

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Delivery: FOB Destination; vendor responsible for maintaining stability and product integrity during transit.

Fees: Fixed monthly and or yearly storage fee to be proposed by contractor upon solicitation.

Background

In accordance with Veterans Health Administration (VHA) directive 1047(1), the Department of Veterans Affairs (VA) maintains the All-Hazards Emergency Cache (AHEC) program to ensure access to critical pharmaceuticals and medical supplies during catastrophic public health emergencies, including manmade and natural disasters (e.g., floods, hurricanes, earthquakes, etc.) This contract supports the readiness, inventory control, and emergency deployment of designated cache items.

General Information

The VA seeks a vendor to store and manage three specified intravenous fluid products in pre-established quantities at a vendor-managed facility. Each product must have a minimum expiration date of 12 months at the time of storage. Products shall be compliant with Trade Agreements Act (TAA) and sourced from manufacturers with a verifiable pharmaceutical supply chain. The contractor shall provide timely and accurate Commercial Asset Visibility (CAV) data, including stock levels, production schedules, and availability. CAV data must support VA situational awareness and decision-making regarding emergency activation and resource deployment.

The Contractor shall provide full lifecycle support for up to 150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment. All personnel, facilities, and material necessary to support these operations shall be included under the firm-fixed-price contract. Contractor must maintain the viability of all products according to applicable storage requirements and provide after-hours operations as needed for delayed or emergency shipments.

The Contractor shall maintain availability, inventory control, and expiration rotation for the designated Contractor-Stocked Emergency Inventory (CSEI). Contractor-Stocked Emergency Inventory (CSEI) refers to the specific quantities of intravenous fluids required under this contract, which the Contractor is responsible for procuring, storing, maintain, and deploying upon Government request. Monthly inventory status reports and product trend analyses shall be submitted to the Emergency Pharmacy Service (EPS), located at Hines, IL. The VA reserves the right to initiate monthly meetings to review inventory metrics. This contract will include a one-year base period with four one-year options periods.

The Contractor shall manage, store, rotate, distribute, and deployment of the specified product line items as described herein.

Performance Objectives and Standards

The Government requires guaranteed access to the following intravenous fluid products, priced per the National Acquisition Center (NAC) database. All products must be Trade Agreements Act

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(TAA) compliant and sourced from authorized manufacturers with active federal supply schedules.

Contractor-Stocked Emergency Inventory (CSEI):

Offerors shall propose Contractor-Stocked Emergency Inventory (CSEI): quantities for each product line item listed above. CSEI represents the inventory the Offeror will maintain and make available for immediate delivery upon Government request. Offerors should submit proposals based on their standard commercial capabilities and only for those items they can fully support throughout the contract term.

Offerors may include explanatory details on standard commercial practices regarding the following contractual requirements:

• Material Replenishment: Following the use of emergency products, the Government will notify the contractor regarding replenishment requirements. If replenishment is required, the contractor will have 30 calendar days from notification to restock the depleted product line items.

• Deployment Delivery Turnaround: The Government shall maintain access to all CSEI inventory throughout the contract performance period. During emergency activation, the Contractor shall deliver requested materials to specified destinations within 24 hours of Government notice. Exceptions for Hawaii and Puerto Rice shall be approved in writing by the Contracting Officer.

• Expiration Dating: The Contractor shall ensure that all inventory maintained under this contract has a minimum of 12 months of remaining expiration dating at the time of placement into storage. The Contractor is solely responsible for procuring product that meets this requirement and for continuously managing inventory to maintain compliance.

If any product falls below the 12-month threshold during the storage period, whether due to initial procurement, improper rotation, or delayed deployment, the Contractor shall replace such product at their own expense and within timelines approved by the Government. Failure to meet this requirement may result in financial penalties as defined in the Penalty Fees section

• FOB Destination: All shipments shall be FOB Destination and in transit within 24 hours of request by the COR. Transit refers to the full period from when a product departs the vendor’s facility until its arrival and acceptance at the designated location. Shipments may be directed to any VA facility or authorized non-VA partner in support of emergency relief efforts. The COR will provide written authorization for all shipments to non-VA destinations.

o Exceptions for Hawaii and Puerto Rico shall follow Contracting Officer guidance.

• Delivery: The Contractor shall assume full responsibility for shipping costs and product integrity during transportation to any designated VA or authorized emergency response location. This includes maintaining required temperatures and humidity condition in accordance with manufacturer specifications and Good Distribution Practices (GDP) for pharmaceuticals as determined by the United States Pharmacopeia (USP).

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• Standard pallet dimensions shall not be greater than 48 incudes (L) by 40 inches (W).

Any deviation from this configuration requires written approval from the Contracting Officer.

• Products damaged during transit or incorrect products shipped shall be refused and returned to Contractor at the Contractor’s expense. Replacement inventory must be delivered within 48 hours. The Contractor must report all incidents to the CO and COR within 24 hours, including corrective action timelines.

• The COR will communicate with Contractor special shipping instructions for specific sites to include but not limited to hours of operation, verified address and point of contact information for final destination. Prior to shipping product, tracking information will be provided to COR and the final destination’s point of contact. Any delays in shipping will be immediately communicated to the COR. The Contractor will work with COR to ensure the shipping truck delivering products will be accessible at the final destination’s receiving area (i.e. warehouse dock).

• The contractor must be able to ship to the following VA facilities listed below as warranted by the Government. Additional sites may be added as they become operational.

Any new sites will be incorporated into the contract through a contract modification.

Company Address Line #1

Address Line #2 City State Zip code

TOGUS VA

MEDICAL

CENTER

1 VA CTR BLDG. 200 AUGUSTA ME 04330-

WHITE RIVER

JUNCTION VA

MEDICAL

CENTER

215 N MAIN

ST WHITE RIVER

JUNCTION VT 05009-

MONTANA VA

HEALTH CARE

SYSTEM

VETERANS

DR

BLDG. 190 FORT

HARRISON MT 59636-

FARGO VA

HEALTH CARE

SYSTEM

2101 ELM ST FARGO ND 58102-

ROYAL C.

JOHNSON

VETERANS

MEMORIAL

HOSPITAL

2501 W 22ND

ST SIOUX FALLS SD 57105-

CHEYENNE VA

MEDICAL

CENTER

2360 E

PERSHING

BLVD

CHEYENNE WY 82001-

ROBERT J.

DOLE VA

5500 E

KELLOGG DR WICHITA KS 67218-

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MEDICAL

CENTER

VA

PHARMACY

SERVICE

AHEC TEAM

KOAPAKA ST STE. D155 HONOLULU HI 96819-

WILMINGTON

VA MEDICAL

CENTER

KIRKWOOD

HWY

WILMINGTON DE 19805-

ALBANY

STRATTON VA

MEDICAL

CENTER

113 HOLLAND

AVE ALBANY NY 12208-

RAYMOND G.

MURPHY VA

MEDICAL

CENTER

1501 SAN

PEDRO SE BLDG. 15 ALBUQUERQ

UE NM 87108-

ALEXANDRIA

VA HEALTH

CARE SYSTEM

SHREVEPORT

HWY

BLDG. 136 -

WAREHOUS

E

PINEVILLE LA 71360-

ALTOONA VA

MEDICAL

CENTER

PLEASANT

VALLEY BLVD

ALTOONA PA 16602-

THOMAS E.

CREEK VA

MEDICAL

CENTER

AMARILLO

BLVD W

AMARILLO TX 79106-

VA ANN

ARBOR

HEALTHCARE

SYSTEM

2215 FULLER

RD ANN ARBOR MI 48105-

ATLANTA VA

MEDICAL

CENTER

CLAIRMONT

RD

DECATUR GA 30033-

AUGUSTA VA

MEDICAL

CENTER

1 FREEDOM

WAY AUGUSTA GA 30904-

BALTIMORE

VA MEDICAL

CENTER

10 N GREENE

ST BALTIMORE MD 21201-

BATAVIA VA

MEDICAL

CENTER

RICHMOND

AVE

BATAVIA NY 14020-

BATH VA

MEDICAL

CENTER

76 VETERANS

AVE BATH NY 14810-

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BATTLE

CREEK VA

MEDICAL

CENTER

ARMSTRONG

RD

BATTLE

CREEK MI 49037-

BAY PINES VA

HEALTHCARE

SYSTEM

10000 BAY

PINES BLVD

BLDG. 36 -

AUXILIARY

WAREHOUS

E

BAY PINES FL 33744-

BECKLEY VA

MEDICAL

CENTER

VETERANS

AVE

BECKLEY WV 25801-

EDITH

NOURSE

ROGERS

MEMORIAL

VETERANS’

HOSPITAL

200 SPRINGS

RD BLDG. 21 BEDFORD MA 01730-

GEORGE H.

O'BRIEN, JR

VA MEDICAL

CENTER

VETERANS

BLVD

BIG SPRING TX 79720-

GULF COAST

VETERANS’

HEALTH CARE

SYSTEM

VETERANS

AVE

BLDG. 26 BILOXI MS 39531-

BIRMINGHAM

VA MEDICAL

CENTER

700 S 19TH ST BIRMINGHAM AL 35233-

VA BOSTON

HEALTHCARE

SYSTEM

150 S

HUNTINGTON

AVE

BOSTON MA 02130-

JAMES J.

PETERS VA

MEDICAL

CENTER

130 W

KINGSBRIDGE

RD

BRONX NY 10468-

BROOKLYN

VA MEDICAL

CENTER

800 POLY PL BROOKLYN NY 11209-

BUFFALO VA

MEDICAL

CENTER

3495 BAILEY

AVE BUFFALO NY 14215-

BUTLER VA

HEALTH CARE

SYSTEM

325 NEW

CASTLE RD BUTLER PA 16001-

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BOISE VA

CENTER

500 W FORT

ST BOISE ID 83702-

CANANDAIGU

A VA

MEDICAL

CENTER

400 FORT HILL

AVE CANANDAIGU

A NY 14424-

RALPH H.

JOHNSON VA

MEDICAL

CENTER

109 BEE ST CHARLESTON SC 29401-

JESSE BROWN

VA MEDICAL

CENTER

820 S DAMEN

AVE CHICAGO IL 60612-

CHILLICOTHE

VA MEDICAL

CENTER

17273 STATE

ROUTE 104 CHILLICOTHE OH 45601-

CINCINNATI

VA MEDICAL

CENTER

3200 VINE ST CINCINNATI OH 45220-

LOUIS A.

JOHNSON VA

MEDICAL

CENTER

1 MEDICAL

CENTER DR CLARKSBURG WV 26301-

CLEVELAND

VA MEDICAL

CENTER

10701 E

BOULEVARD

WAREHOUS

E Rm. BF-

CLEVELAND OH 44106-

COATESVILLE

VETERANS’

AFFAIRS

MEDICAL

CENTER

BLACKHORSE

HILL RD

COATESVILLE PA 19320-

HARRY S.

TRUMAN

MEMORIAL

VETERANS'

HOSPITAL

800 HOSPITAL

DR COLUMBIA MO 65201-

COLUMBIA VA

HEALTH CARE

SYSTEM

GARNERS

FERRY RD

COLUMBIA SC 29209-

MIAMI VA

HEALTHCARE

SYSTEM

1201 NW 16TH

ST MIAMI FL 33125-

WEST PALM

BEACH

VETERANS

7305 N

MILITARY

TRAIL

WEST PALM

BEACH FL 33410-

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AFFAIRS

CENTER

VA NORTH

TEXAS

HEALTH CARE

SYSTEM

4500 S

LANCASTER

RD

DALLAS TX 75216-

DAYTON VA

MEDICAL

CENTER

4100 W THIRD

ST DAYTON OH 45428-

JOHN D.

DINGELL VA

MEDICAL

CENTER

4646 JOHN R

ST DETROIT MI 48201-

VA EASTERN

COLORADO

HEALTH CARE

SYSTEM

1700 N

WHEELING ST AURORA CO 80045-

VA CENTRAL

IOWA HEALTH

CARE SYSTEM

3600 30TH ST DES MOINES IA 50310-

CAPTAIN

JAMES A.

LOVELL

FEDERAL

HEALTH CARE

CENTER

3001 GREEN

BAY RD NORTH

CHICAGO IL 60064-

DUBLIN VA

MEDICAL

CENTER

VETERANS

BLVD

DUBLIN GA 31021-

DURHAM VA

HEALTH CARE

SYSTEM

508 FULTON

ST DURHAM NC 27705-

EAST ORANGE

VA MEDICAL

CENTER

385 TREMONT

AVE EAST

ORANGE NJ 07018-

ERIE VA

MEDICAL

CENTER

135 EAST

38TH STREET

BLVD

ERIE PA 16504-

VA MEDICAL

CENTER -

FAYETTEVILL

E

1100 N

COLLEGE AVE FAYETTEVILL

E AR 72703-

FAYETTEVILL

E VA MEDICAL

CENTER

2300 RAMSEY

ST FAYETTEVILL

E NC 28301-

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VA BLACK

HILLS

HEALTH CARE

SYSTEM

COMANCHE

RD

FORT MEADE SD 57741-

VA CENTRAL

CALIFORNIA

HEALTH CARE

SYSTEM

2615 E

CLINTON AVE FRESNO CA 93703-

MALCOM

RANDALL

VETERANS

AFFAIRS

MEDICAL

CENTER

1601 SW

ARCHER RD GAINESVILLE FL 32608-

VA WESTERN

COLORADO

HEALTH CARE

SYSTEM

2121 NORTH

AVE GRAND

JUNCTION CO 81501-

EDWARD

HINES, JR. VA

HOSPITAL

5000 S 5TH

AVE BLDG. 200 HINES IL 60141-

MICHAEL E.

DEBAKEY VA

MEDICAL

CENTER

HOLCOMBE

BLVD

BLDG. 100 HOUSTON TX 77030-

HERSHEL

"WOODY"

WILLIAMS VA

MEDICAL

CENTER

1540 SPRING

VALLEY DR HUNTINGTON WV 25704-

RICHARD L.

ROUDEBUSH

VA MEDICAL

CENTER

1481 W 10TH

ST INDIANAPOLI

S IN 46202-

IOWA CITY VA

HEALTH CARE

SYSTEM

601 HWY 6 W IOWA CITY IA 52246-

OSCAR G.

JOHNSON VA

MEDICAL

CENTER

325 E H ST IRON

MOUNTAIN MI 49801-

G.V. (SONNY)

MONTGOMER

Y VA

MEDICAL

CENTER

1500 E

WOODROW

WILSON AVE

JACKSON MS 39216-

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KANSAS CITY

VA MEDICAL

CENTER

LINWOOD

BLVD

BLDG. # 6 -

WAREHOUS

E

KANSAS CITY MO 64128-

HAMPTON VA

MEDICAL

CENTER

EMANCIPATIO

N DR

BLDG. 27 HAMPTON VA 23667-

NORTH LAS

VEGAS VA

MEDICAL

CENTER

6900 N PECOS

RD NORTH LAS

VEGAS NV 89086-

LEBANON VA

MEDICAL

CENTER

1700 S

LINCOLN AVE LEBANON PA 17042-

LEXINGTON

VA HEALTH

CARE SYSTEM

LEESTOWN

RD

LEXINGTON KY 40511-

GRAND

ISLAND VA

MEDICAL

CENTER

2201 N

BROADWELL

AVE

GRAND

ISLAND NE 68803-

EUGENE J.

TOWBIN

HEALTHCARE

CENTER

2200 FT

ROOTS DR BLDG. 66 NORTH

LITTLE ROCK AR 72114-

VA LONG

BEACH

HEALTHCARE

SYSTEM

5901 E 7TH ST LONG BEACH CA 90822-

ROBLEY REX

VA MEDICAL

CENTER

800 ZORN AVE BLDG. 1 LOUISVILLE KY 40206-

VA LOMA

LINDA

HEALTHCARE

SYSTEM

11201 BENTON

ST LOMA LINDA CA 92357-

WILLIAM S.

MIDDLETON

MEMORIAL

VETERANS’

HOSPITAL

OVERLOOK

TER

MADISON WI 53705-

MANCHESTER

VA MEDICAL

CENTER

718 SMYTH

RD MANCHESTER NH 03104-

MARION VA

MEDICAL

CENTER

2401 W MAIN

ST MARION IL 62959-

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VA NORTHERN

INDIANA

HEALTH CARE

SYSTEM

1700 E 38TH

ST MARION IN 46953-

VA NORTHERN

INDIANA

HEALTH CARE

SYSTEM

2121 LAKE

AVE FORT WAYNE IN 46805-

VA NORTHERN

CALIFORNIA

HEALTH CARE

SYSTEM

(MARTINEZ)

150 MUIR RD MARTINEZ CA 94553-

VA NORTHERN

CALIFORNIA

HEALTH CARE

SYSTEM

(SACRAMENT

O)

10535

HOSPITAL

WAY

MATHER CA 95655-

MARTINSBUR

G VA

MEDICAL

CENTER

510 BUTLER

AVE

BLDG. 500 -

GD 100

MARTINSBUR

G WV 25405-

MEMPHIS VA

MEDICAL

CENTER

JEFFERSON

AVE

MEMPHIS TN 38104-

MINNEAPOLIS

VA HEALTH

CARE SYSTEM

ONE

VETERAN’S

DRIVE

MINNEAPOLIS MN 55417-

CENTRAL

ALABAMA

VETERANS’

HEALTH CARE

SYSTEM

215 PERRY

HILL RD MONTGOMER

Y AL 36109-

VA HUDSON

VALLEY

HEALTH CARE

SYSTEM

2094 ALBANY

POST RD

BLDG. 17 -

WAREHOUS

E

MONTROSE NY 10548-

JAMES H.

QUILLEN VA

HEALTHCARE

SYSTEM

CORNER OF

LAMONT ST

AND

VETERANS’

WAY

BLDG. 205 MOUNTAIN

HOME TN 37684

JACK C.

MONTGOMER

Y VA

1011 HONOR

HEIGHTS DR MUSKOGEE OK 74401-

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CENTER

TENNESSEE

VALLEY

HEALTHCARE

SYSTEM

1310 24TH AVE

S NASHVILLE TN 37212-

SOUTHEAST

LOUISIANA

VETERANS’

HEALTH CARE

SYSTEM

2400 CANAL

ST NEW

ORLEANS LA 70119-

VA NY

HARBOR

HEALTH CARE

SYSTEM

(MANHATTAN)

423 E 23 ST NEW YORK NY 10010-

EDWARD P.

BOLAND

DEPARTMENT

OF VETERANS

AFFAIRS

MEDICAL

CENTER

421 N MAIN

ST LEEDS MA 01053-

NORTHPORT

VA MEDICAL

CENTER

MIDDLEVILLE

RD

BLDG #36 NORTHPORT NY 11768-

OKLAHOMA

CITY VA

HEALTH CARE

SYSTEM

921 NE 13TH

ST OKLAHOMA

CITY OK 73104-

OMAHA VA

MEDICAL

CENTER

WOOLWORTH

AVE

BLDG. 1 -

LOADING

DOCK SE

OMAHA NE 68105-

CHARLES

GEORGE VA

MEDICAL

CENTER

1100 TUNNEL

RD ASHEVILLE NC 28805-

VA PALO ALTO

HEALTH CARE

SYSTEM

MIRANDA

AVE

BLDG. 100 -

RRM. B-335 PALO ALTO CA 94304-

CORPORAL

MICHAEL J.

CRESCENZ VA

MEDICAL

CENTER

WOODLAND

AVE

PHILADELPHI

A PA 19104-

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PHOENIX VA

HEALTH CARE

SYSTEM

650 E INDIAN

SCHOOL RD PHOENIX AZ 85012-

VA

PITTSBURGH

HEALTHCARE

SYSTEM

DELAFIELD

RD

BLDG. 49 -

HEINZ

DIVISION

PITTSBURGH PA 15215-

JOHN J.

PERSHING VA

MEDICAL

CENTER

1500 N

WESTWOOD

BLVD

POPLAR

BLUFF MO 63901-

PORTLAND VA

MEDICAL

CENTER

3710 SW US

VETERANS

HOSPITAL RD

PORTLAND OR 97239-

NORTHERN

ARIZONA VA

HEALTH CARE

SYSTEM

500 HWY 89N PRESCOTT AZ 86313-

PROVIDENCE

VA MEDICAL

CENTER

CHALKSTONE

AVE

BLDG. 8 -

WAREHOUS

E

PROVIDENCE RI 02908-

HUNTER

HOLMES

MCGUIRE VA

MEDICAL

CENTER

1201 BROAD

ROCK BLVD

WAREHOUS

E RICHMOND VA 23249-

ROSEBURG VA

HEALTH CARE

SYSTEM

913 NW

GARDEN

VALLEY BLVD

ROSEBURG OR 97471-

VA SIERRA

NEVADA

HEALTH CARE

SYSTEM

975 KIRMAN

AVE RENO NV 89502-

ALEDA E.

LUTZ VA

MEDICAL

CENTER

1500 WEISS ST SAGINAW MI 48602-

ST. CLOUD VA

HEALTH CARE

SYSTEM

VETERANS

DR

SAINT CLOUD MN 56303-

VA ST. LOUIS

HEALTH CARE

SYSTEM

(JEFFERSON

BARRACKS

DIVISION)

1 JEFFERSON

BARRACKS

DR

BLDG. 55 SAINT LOUIS MO 63125-

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VA ST. LOUIS

HEALTH CARE

SYSTEM

(JOHN

COCHRAN

DIVISION)

915 N GRAND

BLVD RM. B405 SAINT LOUIS MO 63106-

SALEM VA

MEDICAL

CENTER

ROANOKE

BLVD

SALEM VA 24153-

W. G. (BILL)

HEFNER VA

MEDICAL

CENTER

BRENNER AVE SALISBURY NC 28144-

GEORGE E.

WAHLEN

DEPARTMENT

OF VETERANS

AFFAIRS

MEDICAL

CENTER

500 FOOTHILL

DR SALT LAKE

CITY UT 84148-

SAN

FRANCISCO

VA HEALTH

CARE SYSTEM

CLEMENT ST

BLDG. 203 -

WAREHOUS

E

SAN

FRANCISCO CA 94121-

VA PUGET

SOUND

HEALTH CARE

SYSTEM

1660 S

COLUMBIAN

WAY

INPATIENT

PHARMACY

(119)

SEATTLE WA 98108-

VA SAN DIEGO

HEALTHCARE

SYSTEM

3350 LA JOLLA

VILLAGE DR SAN DIEGO CA 92161-

SHERIDAN VA

MEDICAL

CENTER

1898 FORT RD SHERIDAN WY 82801-

OVERTON

BROOKS VA

MEDICAL

CENTER

510 E STONER

AVE SHREVEPORT LA 71101-

MANN-

GRANDSTAFF

VA MEDICAL

CENTER

4815 N

ASSEMBLY ST SPOKANE WA 99205-

SYRACUSE VA

MEDICAL

CENTER

800 IRVING

AVE SYRACUSE NY 13210-

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AUDIE L.

MURPHY VA

HOSPITAL,

STVHCS

7400 MERTON

MINTER ST SAN ANTONIO TX 78229-

VA

CARIBBEAN

HEALTHCARE

SYSTEM

10 CASIA ST SAN JUAN PR 00921-

JAMES A.

HALEY

VETERANS'

HOSPITAL

13000 BRUCE

B. DOWNS

BLVD

TAMPA FL 33612-

CENTRAL

TEXAS

VETERANS’

HEALTH CARE

SYSTEM

MEMORIAL

DR

BLDG. 15 WACO TX 76711-

ORLANDO VA

WAREHOUSE

(LAKE NONA)

13800

VETERANS

WAY

ORLANDO FL 32827-

TOMAH VA

MEDICAL

CENTER

500 E

VETERANS ST

BLDG. 407 -

RM. 1785 TOMAH WI 54660-

COLMERY-

O'NEIL VA

MEDICAL

CENTER

2200 GAGE

BLVD

BLDG. 20 -

WAREHOUS

E

TOPEKA KS 66622-

SOUTHERN

ARIZONA VA

HEALTH CARE

SYSTEM

3601 S 6TH

AVE TUCSON AZ 85723-

TUSCALOOSA

VA MEDICAL

CENTER

3701 LOOP RD

E TUSCALOOSA AL 35404-

CENTRAL

ALABAMA VA

MEDICAL

CENTER

HOSPITAL RD TUSKEGEE AL 36083-

DWIGHT D.

EISENHOWER

VA MEDICAL

CENTER

4101 S 4TH ST LEAVENWORT

H KS 66048-

WASHINGTON

DC VA

MEDICAL

CENTER

50 IRVING ST

NW WASHINGTON DC 20422-

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WEST HAVEN

VA MEDICAL

CENTER

CAMPBELL

AVE

MAILSTOP

111-1 WEST HAVEN CT 06516-

VA GREATER

LOS ANGELES

HEALTHCARE

SYSTEM

11301

WILSHIRE

BLVD

BLDG. 500 -

RM. 0204 LOS ANGELES CA 90073-

WILKES-

BARRE VA

MEDICAL

CENTER

1111 EAST

END BLVD WILKES-

BARRE PA 18711-

MILWAUKEE

VA MEDICAL

CENTER

(ZABLOCKI)

NATIONAL

AVE

BLDG. 20 -

DOCK MILWAUKEE WI 53295-

EL PASO VA

HEALTH CARE

SYSTEM

5001 N

PIEDRAS ST EL PASO TX 79930-

CHALMERS P.

WYLIE VA

AMBULATORY

CARE CENTER

420 N JAMES

RD COLUMBUS OH 43219-

VA ILLIANA

HEALTH CARE

SYSTEM

1900 E MAIN

ST DANVILLE IL 61832-

• Product Deployment: Product deployment may be necessary in times of emergency relief efforts as deemed appropriate by the Government. The Contractor shall provide 24/7/365 availability to receive deployment notifications from the Government, including on federal holidays, the COR will maintain and share an approved list of authorized personnel permitted to request product deployment. All deployment requests shall be timestamped and acknowledged by the Contractor within one hour of receipt. The contractor shall provide a standardized method to submit all requests for product deployment electronically (i.e. Contract SharePoint sites, Contractor online portal, or monitored email address). Any standardized electronic method for product deployment must be agreed upon by the CO and COR prior to contract award.

Storage Locations

Warehouse locations shall be situated within the continental United States (CONUS). All warehouse locations must comply with storage standards outlined by the United States Pharmacopeia-National Formulary (USP-NF), 21 CFR Part 205 (Wholesale Distribution), and all applicable state and federal licensure requirements to ensure medication integrity and stability.

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Contractors shall make all audit records from all regulatory agencies (e.g., FDA, State Boards of Pharmacy, Environment Protection Agency (EPA), state environmental quality agencies) available to the VA upon request. The Government strongly prefers geographic dispersion of inventory across multiple CONUS locations to ensure redundancy in the event of natural disasters, warehouse inaccessibility, or regulatory noncompliance.

Vendor Managed Inventory Fees

The original inventory will be purchased during the base year. The Contractor shall provide a firm-fixed monthly fee per pallet position to cover all storage, handling, inventory rotation activities, and shipment. This fee shall include all labor, facilities, auditing, and overhead.

Monthly invoices shall reflect the number of active pallet positions supporting Government-purchased material. No additional fees will be paid for standard rotation, inventory reporting, or shipment preparation.

The monthly storage fee is firm-fixed and shall not be subject to adjustment for the duration of the contract unless an equitable adjustment is negotiated and approved by the Contracting Officer in accordance with FAR 52.243-1.

Inventory Reporting Requirements

The Contractor shall submit a monthly inventory report to the Contracting Officer’s Representative (COR) located at Great Lakes Consolidated Mail Order Pharmacy (vhapbmepsteam@va.gov). The report shall include:

• Product description

• Product code

• Quantity on hand

• LOT number

• Expiration date

• Storage location (address)

• Inventory changes (including rotation or depletion)

Reports are due on the first business day of each month. A Post-Deployment Report must be submitted within 48 hours of inventory deployment and include order/delivery timestamps, quantities, product lot, product expiration date and destinations.

The Government may request updated inventory reports at any time to be provided within 24 hours. If a report or service is deemed “unacceptable”, the Contractor must take corrective action. Unresolved deficiencies will be escalated to the Contracting Officer.

Inventory Management

The Contractor shall maintain and manage inventory levels at 100% of the contracted amounts.

The Contractor will be provided a 60-day start-up period, after date of award, to build-up inventory levels to achieve 100% of the contractual Contractor-Stocked Emergency Inventory mailto:vhapbmepsteam@va.gov

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(CSEI) material quantity level. If this requirement cannot be met for any offered product line item, the offeror is advised to identify in its business proposal the time needed as well as in the Implementation Plan. The contractor cannot invoice and will not be paid inventory management and/or holding fee costs until 100% of the CSEI material is available as awarded. However, once the CSEI is verified at 100%, and the contractor notifies the Acquisition Specialist, in writing, costs may be invoiced. The Contractor will provide data for the origin of all products purchased for the Government by means of a pedigree as outlined in the Drug Supply Security Act (DSCSA). This pedigree will be provided to the COR electronically for all new inventory included in the CSEI.

If there are unique circumstances impacting the ability of the contractor to meet the 60-day requirement, the contractor may request an extension of the 60-day period on a product line-item-by-product line-item basis. At that point the Acquisition Specialist and the contractor will make any necessary adjustments to the product levels by way of a contract modification in order to reach agreement and 100% CSEI availability. As a result of these changes the monthly fees will be adjusted to reflect the lower inventory value of the remaining CSEI products.

If product deployment is warranted at the Government’s discretion, the CO will work with the Contractor to purchase new inventory to bring the CSEI back to its original inventory level using existing National Acquisition Center (NAC) pricing at the time of deployment by means of contract modification. Upon completion of said contract modification, the contractor will have no more than 60 days to bring inventory level back to its original quantity.

Special Requirements/Constraints

Emergency Contingency Plan

The Contractor shall establish and maintain an emergency contingency plan for disaster recovery to ensure continuity of the requirements outlined in this solicitation. The Contractor must submit this emergency contingency plan with its quote and resubmit it annually on the anniversary of the award, upon any change to the plan, or as otherwise directed by the Contracting Officer.

Contingency Plan should address the following.

• Purpose and Scope

• Risk Assessment

• Roles and responsibilities

• Emergency Response Procedures

• Continuity Operations

• Communication Plan

• Data Protection and Recovery

• Supply Chain Continuity

• Recovery and Restoration Procedures

• Training and Exercises

• Plan Maintenance and Updates

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Product Recalls and Patient Safety Alerts and Advisories

The COR also serves as the liaison between the Emergency Pharmacy Services (EPS) Facility Recall Coordinator (FRC) and the Contractor. The FRC is responsible for coordinating the EPS response to recalls issued by the VA National Center for Patient Safety (NCPS) Product Recall Office (PRO) and to Patient Safety Alerts and Advisories issued by the VA Central Office (VACO) VHA Warning System which may involve products distributed under this contract.

NCPS recall notifications forwarded to the Contractor by the FRC and/or COR will be acted upon immediately by the Contractor. The Contractor will be required to provide data to complete the recall or Patient Safety Alert or Advisory and ensure patient safety by sequestering affected products until disposition instructions are received. Data may be limited to stock status (i.e., quantity in stock and quarantine status) or could be more inclusive.

The CO will coordinate with the Contractor a contract modification to remove and replace any recalled product at the current NAC price at the time of the recall notice. Upon completion of the contract modification, the Contractor will replace product within 60 days. The Government will be billed a lower monthly fee to reflect the lower inventory value if product cannot be replaced within 60 days.

Methods of QA Surveillance

a. DIRECT OBSERVATION (can be performed periodically or through 100% surveillance).

b. PERIODIC INSPECTION (evaluates outcomes on a periodic basis; inspections may be scheduled daily, weekly, monthly, quarterly, annually, or unscheduled, as required). To include yearly, site visits to the Warehouses for inventory counting and compliance check.

c. 100% INSPECTION (evaluates all outcomes).

d. PROGRESS OR STATUS MEETING and compliance check. (Monthly, Quarterly or as needed)

e. ANALYSIS OF CONTRACTOR REPORTS. (State Visit, inhouse inventory reporting)

Evaluation of performance

Evaluation will be performed on a continuous basis throughout the contract period and discussed during status meetings. CPARS ratings may be issued at any time during contract performance;

however, at a minimum, a formal annual evaluation will be completed using the Revolutionary FAR Overhaul (RFO) Chart 42-1 Evaluation Rating Definitions for official CPARS ratings.