P02_RFI_VMI_36C77026Q0139.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 765-26-1-715-0015 - Hines CMOP AHEC IV Fluids- VMI

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048-5012

SOLICITATION NUMBER* 36C77026Q0139

RESPONSE DATE/TIME/ZONE 05-29-2026 4pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6505

NAICS CODE* 325412

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 15 Contracting Ofc - CMOP 3450 S. 4th St. Trafficway

Leavenworth KS 66048-5012

POINT OF CONTACT* Contract Specialist Jennifer Knight Jennifer.Knight@va.gov 913-684-0162

PLACE OF PERFORMANCE

ADDRESS Vendor Managed Inventory (VMI) to support emergency event response. Delivery schedules and quantities will be coordinated based on emergent operational requirements, with the capability for deployment across the Department of Veterans Affairs enterprise-wide.

DESCRIPTION

Department of Veterans Affairs (VA) Emergency Pharmacy Services- Vendor Managed inventory

Request for Information

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY, this is not a solicitation; a solicitation is not available at this time. This notice does not constitute a commitment by the United States Government and does not obligate the Government to award a contract or otherwise pay for the information provided in response. Responders are solely responsible for all expenses associated with responding to this RFI.

The purpose of this RFI is to conduct market research and gain a thorough understanding of commercially available solutions. The Government is seeking industry feedback to further refine a potential requirement and to identify interested, qualified vendors capable of providing, managing, and supporting medical-grade IV solutions through vendor-managed inventory services.

Additionally, the Government aims to determine if any existing contract vehicles for executing the proposed tasks would be a viable pathway.

The details of the system’s requirement and capabilities are found in RFI: Attachment 1:

Performance Work Statement – Draft Copy.

1. BACKGROUND:

In accordance with Veterans Health Administration (VHA) directive 1047(1), the Department of Veterans Affairs (VA) maintains the All-Hazards Emergency Cache (AHEC) program to ensure access to critical pharmaceuticals and medical supplies during catastrophic public health emergencies, including manmade and natural disasters (e.g., floods, hurricanes, earthquakes, etc.) This contract supports the readiness, inventory control, and emergency deployment of designated cache items.

The VA seeks a vendor to store and manage three specified intravenous fluid products in pre-established quantities at a vendor-managed facility. Each product must have a minimum expiration date of 12 months at the time of storage. Products shall be compliant with Trade Agreements Act (TAA) and sourced from manufacturers with a verifiable pharmaceutical supply chain, per (DSCSA) Drug Supply Chain Security Act regulations. The contractor shall provide timely and accurate Commercial Asset Visibility (CAV) data, including stock levels, production schedules, and availability. CAV data must support VA situational awareness and decision-making regarding emergency activation and resource deployment.

The Contractor shall provide full lifecycle support for up to 150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment. All personnel, facilities, and material necessary to support these operations shall be included under the firm-fixed-price contract. The Contractor must maintain the viability of all products according to applicable storage requirements and provide after-hours operations as needed for delayed or emergency shipments.

The Contractor shall maintain availability, inventory control, and expiration rotation for the designated Contractor-Stocked Emergency Inventory (CSEI). Contractor-Stocked Emergency Inventory (CSEI) refers to the specific quantities of intravenous fluids required under this contract, which the Contractor is responsible for procuring, storing, maintaining, and deploying upon Government request. Monthly inventory status reports and product trend analyses shall be submitted to the Emergency Pharmacy Service (EPS), located at Hines, IL. The VA reserves the right to initiate monthly meetings to review inventory metrics. The potential contract will include a one-year base period with four one-year options periods.

The Contractor shall manage, store, rotate, distribute, and implement the deployment of the specified product line items as described herein.

Line Item Description Qty U/M

0.9% Sodium Chloride Injection, USP, 100 mL VIAFLEX Plastic Container

1 case = 96 bags 2,030 CS

0.9% Sodium Chloride Injection, USP, 1000 mL VIAFLEX Plastic Container

1 case= 14 bags 3,480 CS

Lactated Ringer's Injection, USP, 1000 mL VIAFLEX Plastic Container

1 case= 14 bags 1,740 CS

Vendor Managed Inventory Fee- 0.9% Sodium Chloride Injection, USP, 100 mL VIAFLEX Plastic Container To include: Full life cycle support for up to 150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment. Skids

Vendor Managed Inventory Fee- 0.9% Sodium Chloride Injection, USP, 1000 mL VIAFLEX Plastic Container. To include: Full life cycle support for up to

150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment. Skids

Vendor Managed Inventory Fee- Lactated Ringer's Injection, USP, 1000 mL VIAFLEX Plastic Container To include: Full life cycle support for up to 150 pallet positions of Government-furnished material, including secure receiving, storage, rotation, audit, staging, packaging, maintenance, and shipment. Skids

Planned Production: Second Quarter of Fiscal Year (FY) 26

Period of Performacnce: Fourth Quarter of FY26 to First Quarter of FY30. Delivery will occur only in the event of an emergency and upon activation from the Government.

* The information provided in the RFI is subject to change in the potential RFQ and is not binding on the Government.

INSTRUCTIONS FOR RESPONDING TO THIS RFI:

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

Please be advised that all submissions become Government property and will not be returned.

Section:1 Vendors shall provide administrative information, and shall include the following at a minimum:

COVER SHEET:

Please provide the following information:

a. Organization Name

b. Company Address

c. Company Point of Contact (POC)

d. Company Phone Number and Fax Number

e. System for Award Management (SAM) Unique Entity ID (UEI)

f. Company Ownership Type (e.g., public, private, joint venture)

g. Business size designation in accordance with Small Business Administration (SBA) standards for the recommended NAICS code 325412 – Pharmaceutical Preparation Manufacturing. If you believe an alternative NAICS code is more appropriate based on the scope of services described in this RFI, please identify and justify the recommended NAICS code(s).

h. Federal Supply Schedule (FSS) and/or National Acquisition Center (NAC) contract numbers, if applicable to any portion of the requirements described in this notice.

INDEX :

Please provide an index to assist the Government in identifying where you have addressed each question below in your Capabilities Statement. Please provide question numbers for the corresponding page and section heading and/or paragraph number.

a. In all correspondence relevant to this RFI please identify it as a response to the “Emergency Pharmacy Services- Vendor Managed Inventory (VMI) (IV’s Program” Subject Line of the email).

b. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Respondents are requested to limit responses to the information, and in the format provided below.

c. Companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, previous experience etc.) to confirm the company’s ability to meet the requirements outlined in this request.

3. CAPABILITY AND EXPERIENCE INFORMATION:

Provide a narrative demonstrating your company’s capability and past performance delivering the supplies and services required in healthcare and medical facilities. Include data and information requested below.

1. Applied Example—Comparable VMI Program o Has your company implemented and managed a Vendor Managed Inventory

(VMI) program? If so, please provide a brief description.

2. Readiness & End-to-End Implementation o Explain how you ensured technical and operational readiness for a client’s VMI acquisition and implementation.

3. Execution Processes & Quality Management o Describe your processes for meeting requirements related to adherence to schedule; agility and flexibility; responsiveness; scalability and reliability; service quality and consistency; and continuous improvement.

o Emergency Bottlenecks & Priority:

Please describe your strategy for managing delivery bottlenecks during a national emergency.

4. Minimum System Requirements & Architecture o Is your system an integrated web-based program that we can access? Specify which browser versions are supported.

5. In addition to providing your company’s capability statement as it pertains to the requirements of this RFI, interested and capable firms are also required to provide answers to the following questions:

o Provide the country of manufacture/origin for each requested product line item (1–3).

Line Item Description Qty U/M

Country of Origin

0.9% Sodium Chloride Injection, USP, 100 mL VIAFLEX Plastic

Container 1 case = 96 bags

2,030 CS

0.9% Sodium Chloride Injection, USP, 1000 mL VIAFLEX Plastic

1 case= 14 bags

3,480 CS

Lactated Ringer's Injection, USP, 1000 mL VIAFLEX Plastic

1 case= 14 bags

1,740 CS

o New VMI Implementation/Deployment:

How many sites can you deploy annually?

How many sites can you deploy concurrently?

4. RESPONSES

THERE IS NO SOLICITATION AT THIS TIME

Responses to this notice are not quotes and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation or to award a contract, nor does it restrict the Government to any particular acquisition approach. The Government will in no way be bound by the information provided in response to this notice if a solicitation is issued. Submission of information in response to this market survey is strictly voluntary, and the Government assumes no financial responsibility for any costs incurred. Because responses may be shared with all stakeholders, information submitted will not be treated as proprietary.

Respondents may optionally identify additional activities, capabilities, or deliverables they believe would be beneficial to this requirement.

The purpose of this RFI is strictly to conduct market research, refine the Government’s requirements, and identify interested and capable vendors. This RFI is not a solicitation.

Sources Sought Notice Submission Instructions Responses to this RFI shall be submitted via email to the Contracting Specialist at Jennifer.Knight@va.gov no later than 4:00 PM Central Standard Time on Friday, May 29, 2026.

Questions Questions regarding this RFI will be accepted during the first week of its posting. All questions must be received no later than Tuesday, May 19, 2026, at 4:00 PM Central Time. An amendment to the RFI will be posted on Wednesday, May 20, 2026, by 2:00 PM Central Time -containing the complete list of questions and the Government’s responses.

Depending on the responses received, the Department of Veterans Affairs may request additional information, conduct additional question-and-answer sessions, hold individual meetings, or host an industry day.

Please see the following attachments to support this RFI below.

Attachments:

a. Attachment 1 – Performance Work Statement; includes - Product Delivery Locations. – Draft Copy

Request for Information