P09 FY 26 TNC 919 Septic SOW.pdf

Statement of Work

Septic Pumping and Inspection Requirement

Tahoma National Cemetery

The National Cemetery Administration (NCA) honors veterans with a final resting place and

Lasting memorials that commemorate their service to our Nation. The standards of appearance and procedures performed by the Contractor at Tahoma National Cemetery shall reflect the nation’s concern for those buried here and exhibit absolute decorum, composure, and stability

The purpose of this Request is to retain septic pumping and inspection services for the Tahoma National Cemetery for 1 year.

1. Period of Performance

(Period of Performance is One (1) Year with a possible One (1) Option Year (If needed), due to the expansion of Tahoma National Cemetery and changes to the scope of Septic services that will be needed in Mid-2027 to 2028. A New Solicitation for Septic Services with a Five (5) Year Period of

Performance will be published before completion of the expansion.)

2. Place of Performance: The contractor shall provide materials, equipment, labor, and supervision necessary to perform septic pumping and inspection services at Tahoma National Cemetery, located at:

Tahoma National Cemetery

18600 SE 240th Street

Kent, WA 98042

3. Scope of Work

The contractor shall provide septic tank pumping and inspection services for three (3) existing septic tanks located at Tahoma National Cemetery. Services shall be performed in accordance with all applicable federal, state, and local health and environmental regulations and shall be limited to the design capacity of each tank.

3.1 Tank Locations and Capacities

Public Information Center (PIC) – Site A - 1750-gallons.

Administration Building – Site B - 1750-gallons.

Temporary Honor Guard Trailer – Site C - 1000-gallons.

3.2 The Contractor shall remove and dispose of all effluent, sewage, liquid, semi-liquid, solid waste matter, debris, trash, and/or any material from the Septic tanks. The Contractor shall clean up all spilled, dropped, and/or leaked materials including but not limited to sewage, water, chemicals, and grease; because of pumping and related activities inside and/or surrounding the pumping access area for the Septic Tanks.

3.3 The septic tanks at site A, B and C all have two access covers, while sites A and B also have an additional cover for the pump chamber. Access to the covers for servicing the tanks should not require any digging, possibly will require some turf removal that occasionally grows over the top between service calls (See photos below).

3.4 CLIN Structure

Contract Line-Item Number

Description Quantity Unit

Pumping of the 1750-gallon septic tank at Site A and B semi-annually – 3 to 7 business days prior to Memorial Day and Veterans Day. Services shall be scheduled with the COR at least 10 working days in advance of the proposed service date.

2 JB

Pumping of the 1000-gallon septic tank at Site C every other month on the first Wednesday. Services shall be confirmed with the COR in writing; at least 10 working days in advance of the service.

6 JB

Inspection of the septic systems at sites A, B and C on an annual basis, during the pumping services performed by the contractor for Memorial Day. During this service the contractor shall also test the septic tank alarm system on the pump tanks as part of this inspection.

Contractor shall report inspection findings to the COR within 3 business days.

1 JB

4. General Requirements

4.1 The contractor shall perform pumping and inspection services using properly licensed personnel and equipment.

4.2 Subcontracting of pumping services is not permitted without prior written approval from the Contracting Officer.

4.1. The Contractor shall ensure pumping volumes do not exceed the designed tank capacity and shall prevent over-pumping or unnecessary service.

a. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any staff for cause.

Should the Contractor fail to act in this regard, or the reason for removal is immediately required to protect the interests of the Government, the COR may request removal of contractor staff from the premises.

5. Pumping Requirements

5.1 Pumping shall be limited to removal of septic contents up to the design capacity of each tank.

5.2 The Contractor shall measure and document the volume removed from each tank at the site using calibrated equipment.

5.3 Pumping shall cease once the tank has been fully evacuated to normal operating levels.

5.4 Over-pumping beyond tank capacity or charging for volumes in excess of capacity is prohibited.

6. Inspection Requirements

At the time of pumping, the Contractor shall visually inspect each tank and note:

6.1 Tank condition and accessibility

6.2 Evidence of structural damage or leaks

6.3 Condition of inlet/outlet baffles (if visible)

6.4 Signs of improper operation or prior over-servicing

Findings shall be documented in a written inspection report

6.5 Measurement, Documentation and Verification

For each site, the Contractor shall provide:

• Date and time of service

• Tank location and capacity

• Volume pumped (in gallons)

• Mehtod of volume measurement

• Disposal facility name and disposal receipt

• Name and license number of personnel performing the work

• All documentation shall be provided to the COR at Tahoma National Cemetery electronically within five (5) business days of service.

7. Environmental and Site Protection

7.1 The Contractor shall prevent spills, leaks, or contamination of cemetery grounds

7.2 Any damage to Government property resulting from Contractor operations shall be repaired at no cost to the Government.

7.3 The site shall be restored to its original condition upon completion.

7.4 When onsite, the Contractor shall assume sole responsibility for the safety of all persons on, or about, the work site in accordance with applicable laws and codes.

7.5 Contractor shall also guard all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and

OSHA.

8. Government Oversight

The Government reserves the right to:

8.1 Observe pumping operations on site

8.2 Verify volume measurements

8.3 Reject services that exceed tank capacity or do not comply with this SOW.

9. Deliverables

9.1 Pumping and inspection report for each tank

9.2 Disposal Documentation

9.3Volume Measurement Records

10 . Hours of Operation

The Contractor shall perform all services during normal business hours of Monday through

Friday, 8:00am to 4:00pm (preferably early morning) and be accompanied by the Contracting Officer

Representative (COR) or designated cemetery personnel.

The Contractor shall ensure continuous operations of septic systems during service operations.

Services shall not interfere with other cemetery operations, such as burial services, grounds maintenance, construction, etc.

11. Quality Assurance Surveillance Plan (QASP)

SOW

Requirement

Performance

Standard

Surveillance

Method

Frequency Acceptable

Quality Level

(AQL)

Proper Licensing and certification

Contractor and personnel possess all required state and local licenses and certifications

Document review Prior to service and annually

100%

Authorized

Personnel Only

Work performed by approved contractor personnel; no unauthorized subcontracting

On-site observation

Each service 100%

Pumping limited to tank capacity

Pumped volume does not exceed capacity of each tank

On-Site verification and document review

Each service 100%

Volume measurement and documentation

Pumped volume measured using calibrated equipment and documented

Report Review Each service 100%

Inspection performance

Visual inspection conducted and findings documented

On-site observation

Each service 100%

Environmental

Protection

No spills, leaks or contamination of grounds

On-site observation

Each service 100%

Site Restoration Tanks access secured; site returned to pre-service condition

On-site observation

Each service 100%

Disposal

Compliance

Waste disposed at approved facility with receipt provided

Document review Each service 100%

Timely

Submission of reports

Complete service documentation submitted within required timeframe

Document review Each service 100%

Invoice accuracy Invoiced quantities and charges align with tank capacity and service performed

Invoice Review Each Invoice 100%

12. QUALITY CONTROL: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Contractor shall submit quality control plan 10 days post award date to contracting officer and contracting officer representative.

13. QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

END OF STATEMENT OF WORK

LIST OF EXHIBITS

Exhibit Number of Pages

Exhibit A – Site Plan of Tahoma National Cemetery

Exhibit B – Site A

Exhibit C – Site B………

Exhibit D – Site C

Exhibit A:

Exhibit B:

Exhibit C:

Exhibit C: