P09. Product Description HITC Card Slitter.pdf

B.2 PRODUCT DESCRIPTION (PD)

Department of Veterans Affairs (VA)

Office of Information & Technology (OIT) Hines Information Technology Center (HITC)

Infrastructure Operations (IO)

1.0 PRODUCT REQUIREMENTS

The Hines Information Technology Center (HITC) requires equipment for digital print finishing to produce up to 500,000 postcards annually. The cutter/slitter should have the ability to process cardstock in weights from 120-350 gsm. The equipment should accommodate cardstock sheets up to 12” W x 18” L in size, with the finished product size variable according to customer request and producible on larger cardstock in configurations of 4-up, 6-up, 8-up, or others according to project need. The machine should have a feed system to automatically accommodate a stack of heavy cardstock. The purchase should include training of HITC personnel in using the equipment upon delivery. The vendor shall provide annual service and maintenance on the machine, which should consist of (but not limited to) repairs for mechanical issues to keep all equipment in good working condition throughout the period covered by a Full Service (base plus 4 option periods) maintenance program.

1.1 GRAY MARKET GOODS

The Contractor must provide only new equipment and new parts for described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. No “Gray Market Goods” or “Counterfeit Electronic Parts” shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEM’s) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer.

Unlawful or unauthorized substitution includes used electronic parts represented as new or the false identification of grade, serial number, lot number, date code, or performance characteristics.

2.0 TYPE OF CONTRACT

This is a base plus 4 options award, firm-fixed-price (FFP).

3.0 PERIOD OF PERFORMANCE:

Delivery shall be 30 days after the award.

4.0 DELIVERY SCHEDULE

Description SIN # ITEM # Period of Performance Quantity cutter/slitter/creaser 30 days after award 1 1 Year Maintenance Service options 1 year each 4

4.1 EQUIPMENT WARRANTY & MAINTENANCE

The contractor shall provide a one-year warranty/maintenance on all equipment parts and labor, including coverage for all installed equipment. Upon completion of the installation, the contractor shall provide the warranty/maintenance terms and conditions to the CO and COR.

The warranty/maintenance period shall begin when all equipment and documentation are accepted as completed and fully functional.

4.2 SHIPMENT OF HARDWARE OR EQUIPMENT

Deliver equipment to:

VA Hines Information Technology Center 1st Avenue North of 22nd Street, Bldg 215 Hines IL 60141

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Primary Alternate Name: Name:

Address: Address:

Voice: Voice:

Email: Email:

4.3 SPECIAL SHIPPING INSTRUCTIONS

Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. The Contractor shall not make any changes to the delivery schedule at the request of Site POC.

Contractors shall coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space.

All shipments, either single or multiple container deliveries, shall bear the VA IFCAP Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA IFCAP PO number shall indicate a total number of containers for the complete shipment (e.g., “Package 1 of 2”), clearly readable on manifests and external shipping labels.

Packing Slips/Labels and Lists shall also include the following:

Contract #: ____________ (e.g., (the Contract number is in block #20 of the SF 1449)) Project Description: (e.g. Tier I Lifecycle Refresh)

Total number of Containers: Package ___ of ___. (e.g., Package 1 of 3)