P03 SSJ - Dental Furniture - Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

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DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-26-AP-3060

1. Contracting Activity: Department of Veterans Affairs, NCO4, Commodities 1, Corporal Michael J.

Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104 in support of Department of Veterans Affairs, VISN 4, Coatesville VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA 19320.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Acquisition of the following A-dec Inspire 500 dental cabinetry for Room 156, Building 1, Coatesville VA Medical Center Dental Clinic:

Item # Description/Part Number* Qty

V0335.0012 A-dec 593 Lower Sink Left Cabinet Inspire Side Console

V0341.0083 A-dec 593 Inspire Solid Surface Countertop

V0325.0011 A-dec 593 Inspire Glove Dispensers

V0341.0113

A-dec 593 Inspire Drawers, Lower Position 3 Module Name DB3003--

5"-- 5"-- 7.5"-- 10" Drawers

V0341.0314

A-dec 595 Wall Hung Dispensing Cabinet, Inspire Wall-Mounted

Cabinets

V0341.0314

A-dec 595 Wall Hung Storage Cabinet, Inspire Upper Module Name

UP5002-- Upper Storage, Wood Doors

V0341.0184 A-dec 595 Inspire Dispensers

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BLANKETWRAP Blanket Wrap Service/Delivery

INSTALLATION Charges For Install Labor

Intended use: Replacement of existing damaged and porous cabinetry that cannot be reliably disinfected, to ensure compliance with VA and CDC infection control standards, support patient and staff safety, support the established environment for efficient clinical workflows, ergonomics and maintain uniform operational and aesthetic standards across all dental clinic patient rooms.

These items will directly support the increased use of Room 156, ensuring the clinic’s readiness and safe delivery of dental services.

The estimated value of the proposed action is:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The dental clinic has operated with the current room layout and cabinetry for many years. This established environment has been integral to efficient clinical workflows and patient safety, as staff rely on muscle memory and familiarity with the spatial setup when accessing tools and equipment during patient care. An alteration to the brand or configuration of cabinetry risks disrupting these ingrained patterns, leading to potential reach errors and inadvertent selection of incorrect items, thereby introducing possible patient safety concerns.

The room structure and ergonomics have been designed to optimize staff movement, minimize cross-contamination risks, and provide seamless access to equipment needed for dental procedures.

Maintaining consistency in cabinetry placement and function is essential for preserving these ergonomic advantages and supporting staff efficiency.

Further bolstering the ergonomics case, the current A-dec assistant’s chair in use within the clinic is specifically designed to be compatible with A-dec cabinetry. This compatibility ensures optimal positioning, ease of movement, and access to necessary instruments and supplies, thereby reducing physical strain on staff and supporting effective delivery of patient care.

Additionally, the current sink within the cabinetry is non-operational, inhibiting proper hygiene practices. The requested replacement will include an operational sink, thereby supporting infection control and adherence to hygiene protocols.

Acquisition and installation of new A-dec Inspire 500 dental cabinets in Room 156 is necessary, as this model represents the next generation of fixtures already in use. It will integrate with existing furniture, maximizing the lifespan of equipment and ensuring compatibility with accessories that staff are trained to use. The facility has established maintenance, education, and cleaning schedules specific to the A-dec brand, which are critical for maintaining high standards of dental care and infection control with minimal clinic downtime.

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Continuity of care is supported by retaining the A-dec brand. Current personnel are fully trained in the use, maintenance, disinfecting procedures, and repair of A-dec equipment; written SOPs and education materials are tailored to this specific brand. Inventories of consumable supplies and spare parts required for A-dec equipment, as well as bench stocks for repairs, are already in place.

Changing brands would necessitate duplicative purchases and investment in new supplies, spare parts, and training for both clinical and repair staff, resulting in increased costs and potential disruption of care.

4. Description of market research conducted and results or statement why it was not conducted:

The facility utilizes A-dec equipment in our current Dental clinic and the issue of compatibility with that equipment was raised by the Dental Chief. Market research was performed by reviewing alternative dental cabinetry brands (Pelton & Crane, Belmont & DCI Edge).

Research confirmed alternative brands could not provide cabinetry that matches existing A-dec installations in terms of design, material, color, structural integration, or infection control performance. Alternative products introduce issues with standardization, aesthetics, infection prevention compliance, and maintenance.

Only A-dec and its authorized distributors were found capable of supplying the specific items required to meet clinical, regulatory, and operational needs for Room 156.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ 05/20/2026 Andrea Aultman-Smith Date Contracting Officer

ANDREA

AULTMAN-SMITH

Digitally signed by ANDREA

AULTMAN-SMITH

Date: 2026.05.20 13:59:33 -04'00'