P03 Single Source Justification MPT to SAT signed DRAFT.pdf
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- Attached to
- 4120-- 36C26125Q0961 | ACC Munters Replacement Controller Upgrade Federal contract opportunity
- Solicitation number
- 36C26125Q0961
About this file
This is a Single Source Justification document for the Department of Veterans Affairs (VA Pacific Islands Health Care System) for procuring replacement controller boards for a laboratory Munters air conditioner/dehumidifier. The equipment is eight years old, and the current controller boards are obsolete with no direct replacement available. The VA determined Munters Corp. is the sole authorized supplier of these components, necessitating a sole source procurement under the Simplified Acquisition Threshold (SAT) of $250,000.
Market research confirmed Munters Corp.'s exclusive status through multiple channels, including FPDS (which showed 778 previous government contract actions), SBA VetCert, and direct verification with the company. Other air conditioner contractors previously attempted to service the unit but were unfamiliar with its proprietary software and recommended full system replacement. The procurement requires factory-trained technicians who can program the new controller board via laptop, with a critical three-day implementation timeline. The acquisition is for the VA Pacific Islands Health Care System, located in Honolulu, Hawaii, with the procurement action dated 08/27/2025.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| P09 Statement of Work 08-15-25 DRAFT.pdf | ||
| 36C26125Q0961.docx | DOCX document |
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Text version
Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C261-26-AP-0457
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C261-26-AP-0457
1. Contracting Activity:
Department of Veterans Affairs, VA Pacific Islands Health Care System. 459 Patterson Road, Honolulu, Hawaii, 96819.
PR#: 459-26-2-622-0004.
JOFOC Tracker No. FY25-NCO 21-2062
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The controller boards for the laboratory Munters air conditioner / dehumidifier are obsolete. The unit is currently eight years old, and should the current board fail, there is no direct replacement board. Need to upgrade with a newer controller before the current controller fails.
Estimated Amount:
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
a. The Munters unit uses proprietary software, and the field technician will need to tie into the new replacement controller board via laptop to program it. We abosultely need this unit to be up and running in the three day time frame stated in the Scope of Work. Thus it is necessary to have factory trained technicians perform the work with factory technical support available to them.
b. Munters Corp. is the sole authorized supplier of Munters manufactured components and Munters intellectual property. The letter has been uploaded to the contract file.
c. IAW FAR 13.106-1(b)(1), this procurement has been determined to be a sole source requirement.
4. Description of market research conducted and results or statement why it was not conducted: In the past, a few other air conditioner contractors came out to work on our Munters unit, but they were not at all familiar with it and recommended replacing the whole system rather than repair it. The Munters website no longer lists
Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C261-26-AP-0457 a local authorized service representive here in Hawaii. The last local representative, Air Reps, gave it up and is no longer willing to look at any Munters equipment.
Market research conducted and documented utilizing FPDS, SBA VetCert, FedDataCheck.com, GSA Advantage, SAM.gov, and RFI by Munters Corp. from the previous purchase for similar items. On 08/19/2025, the VA COR conducted market research to verify if Munters Corp. is the sole authorized supplier of Munters manufactured components and Munters intellectual property. On 08/25/2025, Munters Corp. confirmed Munters Corp. is the sole authorized supplier of Munters manufactured components and Munters intellectual property.
FPDS research conducted revealed the Government has awarded 778 contract actions to Munters Corp. The contract file indicates that Munters Corp. is the sole authorized supplier of Munters manufactured components and Munters intellectual property. The VA intends to procure the equipment from Munters Corp.
SBA VetCert research conducted utilizing NAICS 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing). SBA VetCert returned 426 Service - Disabled Veteran Owned Small Businesses (SDVOSBs) and 453 Veteran Owned Small Businesses (VOSBs) operating within NAICS 333415.
GSA Advantage research revealed Munters Corp. does not have any of these components on an active GSA contract.
5. Contracting Officer's Certification: Purchase is approved in accordance with
FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Date
Contracting Officer NCO 21, Construction Team II
08/27/2025
File details come from the government source that posted it. Updated .