P03 Single Source Justification MPT to SAT Respiratory Therapy_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 4 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-25-AP-2284

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement

Office West, Network Contracting Office 20 on behalf of the VA Northwest Health Network, Veterans Integrated Service Network (VISN) 20.

Funding: 496-25-4-287-0064

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Respratory Therapy Equipment Full Serivce Maintenance, one year contract, 09/01/2025-08/31/2026

- preventive maintenance - software, parts, diagnostics, repair, and travel included

- repair service within 48 hours

- toll-free technical phone support

- software and firmware updates as they become available and install assist

- comprehensive service report within 24 hours of completion

Covers a variety of Medical Graphics Corporation pulmonary and cardiac diagnostic equipment

DESCRIPTION Serial Number Annual Price Roseburg VAMC 1 Year UCSA Platinum Elite DX RTD Preferred 243000822 Networking and HL7 Interface Support 346405 Puget Sound Health Care System - Seattle 1 Year UCSA Platinum Elite DX RTD Preferred 243000826 1 Year UCSA Ultima CPX Preferred 250000550 1 Year UCSA Ultima CPX Preferred 250000551 1 Year UCSA Ultima CPX Preferred 250000552 1 Year UCSA Ultima CardiO2 Preferred 250000524 1 Year Networking and HL7 Interface Support 343777 Puget Sound Healthcare System American Lake 1 Year UCSA Platinum Elite DX RTD Preferred 243000821 Spokane VA Medical Center 1 Year Networking and HL7 Interface Support 341923 1 Year UCSA Ultima PF RTD Preferred 251000317

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DESCRIPTION Serial Number Annual Price 1 Year UCSA Platinum Elite DX RTD Preferred 243001333 1 Year UCSA Platinum Elite DX RTD Preferred 243000789 Boise VA Medical Center 1 Year Networking and HL7 Interface Support 342317 1 Year UCSA Platinum Elite DX RTD Preferred 243000829 1 Year UCSA Platinum Elite DX RTD Preferred 243000828 1 Year UCSA CPFS/D USB Preferred 220006076 1 Year UCSA Ultima CardiO2 Preferred 25000525 1 Year Treadmill/Ergometer Essential 20200261 Portland VA Medical Center 1 Year Networking and HL7 Interface Support 343149 1 Year UCSA Platinum Elite DX RTD Preferred 243000465 1 Year UCSA Platinum Elite DX RTD Preferred 243000466 1 Year UCSA Ultima CardiO2 Preferred 251000141 1 Year Treadmill/Ergometer Essential 201180131 1 Year Treadmill/Ergometer Essential 201180133 Roseburg - Eugene Clinic 1 Year UCSA Platinum Elite DX RTD Preferred 243000827 Jonathon M Wainwright VA Medical Center 1 Year Networking and HL7 Interface Support 342420 1 Year UCSA Platinum Elite DX RTD Preferred 243000734 White City Rehabilitation Center 1 Year UCSA Platinum Elite DX RTD Preferred 243000825 1 Year Networking and HL7 Interface Support 346399

TOTAL

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR 13.106-1(b) this will be single sourced to the large business manufacturer, Medical Graphics Corporation (MGC). VISN 20 currently has nine (9) locations with a variety of MGC pulmonary and cardiac diagnostic equipment in need of regular maintenance, repair, software and firmware updates as they become available, technical phone support, and replacement parts. This cardiorespiratory software is designed for gas exchange and pulmonary function testing. The reliable and accurate operation of these systems considered critical to the health and safety of patients. This service is necessary to ensure that these systems are kept in proper functioning condition and have the latest compatible software updates, all parts and service are provided proper preventive maintenance and repair, and technical support is according to equipment is operational and ready for use on patients. Service of these systems proprietary to MGC and they do not authorize third party service. MGC is the sole source for providing proprietary parts, diagnostics, maintenance, and service to these systems, which includes software and firmware updates. MGC systems are

Revision: 01 Effective Date: 11/15/2024 Page 3 of 4 Acquisition ID# considered highly specialized and function in accordance with the internation HL7 standards for the exchange, integration, sharing, and retrieval of electronic health information. It would not be considered cost efficient to consider replacing this equipment. Using other than OEM parts for this equipment could compromise the effectiveness and accuracy of the equipment and therefore, its data. Software and firmware updates must coalesce with equipment, hardware, and prior software and firmware updates. This interface software facilitates data exchange with the electronic medical records system. A failure of this software system would compromise patient data and records. Only the manufacturer qualified service technicians are authorized to perform the maintenance and repair of these units, have the OEM required parts and training, and the software and firmware required.

MGC is therefore, the only vendor that can provide VISN 20 with the necessary preventative maintenance, emergency repair, technical support, and OEM substantial duplication of cost that could not be expected to be recoved through competition.

4. Description of market research conducted and results or statement why it was not conducted:

Market research resulted in only one vendor authorized to perform the full service and maintenance on these systems. The OEM provided documentation that supports they are the sole authorized service provider for these systems. They do not have authorized distributors for this service and retain full proprietary rights to this system. Review of the market for similar maintenance indicates that retaining rights to this type of system is common within the industry. Vetcert was checked, but no SDVOSB or VOSB may perform this service as it is proprietary to MGC and MGC has confirmed that they have no authorized providers. FPDS was searched to establish price reasonableness and revealed contract 36C25923P1083 and the prior contracts for this requirement, 36C26024P0366 and 36C26022P0946, supporting price reasonableness. In particular the prior contract, 36C26024P0366 was awarded for for a one year period. The within requirement is quoted at for a one year period, an increase of approximately .

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Maureen Sundstrom Contracting Officer

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Krystal Weeks Branch Chief

RPO West J&A Tracker