P03 Single Source Justification MPT to SAT - Audiology Calibration_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-24-AP-1004

1. Contracting Activity: Department of Veterans Affairs, RPO West, Network Contracting Office 20 on behalf of the Portland VA Medical Center. 648-24-2-772-0050

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Annual calibration of audiology equipment used in long term National Center for Rehabilitative Auditory Research (NCRAR) sound attenuating exam rooms and auditory research: Base Plus 3 Year This proposed contract provides calibration services for booths and audiometers used for audiological assessment procedures. Contractor will provide electroacoustic calibration to American National Standards Institute (ANSI) specifications at least annually.

- Electoacoustic calibration with accuratacy of output levels, frequency, rise/decay times, attenuator linearity, shock hazard, and other measures as required by American Speech- Language-Hearing Association (ANHA) and American National Standards Institute (ANSI)

The NCRAR facility currently has 10 sound-attenuating exam rooms located at the NCRAR Building at the Portland VA Medical Center.

ITEM Quantity Price Total Audiology equipment calibration and maintenance Base Year POP: 02/01/2024-01/31/2025

1 YR

Audiology equipment calibration and maintenance Option Year One (1) POP: 02/01/2025-01/31/2026

1 YR

Audiology equipment calibration and maintenance Option Year Two (2) POP: 02/01/2026-01/31/2027

1 YR

Audiology equipment calibration and maintenance Option Year Three (3) POP: 02/01/2027- 09/30/2027. Price is not prorated. This is an annual calibration and will occur prior to 09/30/2027. R&D funds for this are not currently approved beyond 09/30/2027.

1 YR

TOTAL

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR 13.106-1(b) this will be single sourced to the large business , e3 Diagnostics.

The Portland VAMC currently has sound-attenuating rooms for which e3 Diagnositcs has provided the annual calibration since the construction of the R&D Center was completed in 2006. Horizontal data integrity is required. It is impera nd sensitive

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 audiometric evaluation and recording equipment be calibrated on an annual basis by a vendor that can provide documentation assuring that results maintain a high degree of reliability, sensitivity and specificity. Use of any other vendor to perform the requisite calibration would require the NCRAR to establish new baseline calibration values for the data due to difference in calibration methods and instrumentation, and make it virtually impossible to merge and compare data obtained since 2006 with data that would be obtained after a new vendor s calibrations. This would compromise the reporting of audiometric data collected by a multitude of ongoing funded research projects over the past several years, and potentially result in the fleecing of hundreds of thousands of VA research funds that were expended to support this data collection.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted to satisfy the requirements of the FAR 10.002(b) and is in the included in the briefcase. As part of the market research the SBA VetCert database was searced looking for SDVOSBs/VOSBs capable of providing the requested service. Due to the nature of the service being purchased there is no reasonable expectation that any capable SDVOSB/VOSB would be capable of satisfying this requirement. The results of the VetCert search is recorded in the briefcase. Through the market research it was determined that the services required can only be supplied e3 Diagnostics. As such e3 is the Sole Source provider for this service contract.

The Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed. FPDS was searched to establish price reasonableness and revealed awards to VA facilities reflecting prices similar to that which is being offered in the current acquisition. In particular, contract 36C24223P1163, dated 06/16/2023 for , for service and calibration of audiology equipment, and the prior contract for this requirement, 36C26019P0168 for which Option Year 4 was exercised 12/01/2018 for .

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gregory G. Watson Contracting Officer

Michael Allred Branch Chief, Medical Equipment

RPO WEST J&A TRACKER # FY24-NCO20-597