P03 RFO 8_SSJ GSAM 538.7104-3b Redacted.pdf

Request for Sole Source Format >SAT GSAM/R 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering Procedures

SOLE SOURCE JUSTIFICATION

GSAM/R 538.7104-3(b)

This justification aligns with the deviation outlined in the Revolutionary FAR Overhaul (RFO) for Part 8.4 - Ordering under the Federal Supply Schedule and GSAM/R 538.71, as required by Executive Order (E.O.)

14275, Restoring Common Sense to Federal Procurement, signed April 15, 2025. Deviation effective date: November 3, 2025.

Acquisition Plan Action ID: 36C248-26-AP-4397

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 08, located at

8875 Hidden River, Ste 160A, Tampa Fl 33637, in support of VISN 08 VA Health Care System at James A. Haley Veterans’ Hospital, 13000 Bruce B. Downs Blvd, Tampa FL 33612. 2237# 673-26-3-084- 0282.

2. Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). James A. Haley Veterans’ Hospital (JAHVH) located at 13000 Bruce B. Downs Blvd, Tampa, FL 33612, has a need for mobile radiation shielding in support of procedures in the Cardiac Catheterization Labs in Cardiology Section of Medicine and Specialty Care Service. This is a new requirement and not a follow-on requirement to a previous order.

Order against: FSS Contract Number: 36F79725D0128

Name of Proposed Contractor: Lovell Government Services

Street Address: 223 West Gregory St

City, State, Zip: Pensacola FL 32502

Phone: 850-684-1867

3. Description of Supplies or Services:

The estimated value of the proposed action is .

Mobile radiation shielding system manufactured by Rampart IC, brand name only. These items manufactured by Rampart IC; provide the strongest combination of safety, workflow compatibility, and ergonomic benefit. The VA requires this brand name as the salient characteristics are required.

The lead-free design is the safest for all personnel. The system offers full protection for everyone in the procedure room and not just the physician. The mobility of the system allows it to be used in multiple procedure rooms. The salient characteristics consists of the following quantities and part numbers:

Qty- 1 Each, M1130-FMS for Rampart Guardian, Lead-Free, with rover mobile accessory and rampart boom arm;

Qty- 2 Each, L148-TMS Rampart IC Lead-Free, table mounted radiation protection curtains for cath labs;

Qty- 1 Each, P1442-SMS Rampart IC Sentry is a lead-free mobile radiation shield;

Qty- 1 Each, L148-MPS Rampart IC lead-free, multi-purpose radiation protection soft shield for cath labs.

The minimum characteristics identified for:

The Rampart Guardian Rover and curtains are;

Acrylic panels with 1.0mm of lead-equivalent protection

Three panel system on smooth rolling, lockable casters that can be manipulated in position and orientation weighing under 330lbs

Rechargeable battery-operated system for positioning adjustments

Pliable radiation curtains that extend the coverage area, can be stored when not needed and are fully sterile

IPX6 Protection Class for Washable

The Rampart Sentry and soft shielding are;

• 0.5mm lead-equivalent protection that is height adjustable up to 72” and up to 26” wide

• Pliable soft shielding material

• Lockable caster wheels for smooth placement maneuvering and stationary placement when needed

• Low profile base and wheel system for tip-over/tripping protection

• Ergonomic handle for one-handed maneuvering

• Maximum weight of 115lbs for ease of movement

4. Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

GSAM/R 538.7104-3(b)(1)(i): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

GSAM/R 538.7104-3(b)(1)(ii): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

GSAM/R 538.7104-3(b)(1)(iii): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

GSAM/R 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAM/R 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

GSAM/R 538.7104-4: Items peculiar to one manufacturer:

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM/R 538.7102-

2(4) to aid the contracting officer in making this best value determination: The VA strategic FSS schedule 65 & 66 contracts are in place already and currently represent the best solution to filling the Governments need in both an expeditious and reasonable manner. Lovell Government Services is certified an SDVOSB by the Small Business Administration and this procurement action is below the $5 million threshold at 38 U.S. Code § 8127(c). This solution is the best value to the Government as it provides the products and services needed through existing strategic contracts, without unnecessary duplication of effort, additional process delays, and is executed within reasonable application of the authorities presented.

6. Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. Market research conducted pursuant to RFO Part 10 and VAAR 810.001-70: The Veterans First Contracting Program implemented in VAAR subpart

819.70 pursuant to 38 U.S.C. 8127 and 8128 applies to VA contracts, BPAs, and orders under RFO 8.4 and has precedence over small business programs. Market research on GSA revealed only one source currently offers the requested supplies. Lovell Government Services on VA FSS 65 II A Med- Surg Supplies: 36F79725D0128. The VA strategic FSS schedule 65 & 66 contracts are in place already and currently represent the best solution to filling the Governments need in both an expeditious and reasonable manner. Lovell Government Services is certified an SDVOSB by the Small Business Administration and this procurement action is below the $5 million threshold at 38 U.S. Code § 8127(c). This market research is appropriate to the circumstances, and no further market research is required.

7. Any Other Facts Supporting the Justification: None. Restating the authority: 41 USC §3304(a)(5), 38

U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute).

8. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Currently, it is in the best interest of our operations and support to our mission of caring for our veterans to exercise the statutory authority available at 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). This authority is exercised judiciously. The Department of Veterans Affairs and the Veterans Health Administration are committed to ensuring competition to the maximum extent practicable in accordance with applicable laws, regulations, and rules. This authority is used judiciously. There is currently no known future requirement.

9. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by GSAM/R 538.71 as directed by RFO 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

DATE

Supervisory Program Specialist

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

DATE

Contracting Officer

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900k): I certify the justification meets requirements for other than full and open competition.

NAME DATE

Title

HIGHER LEVEL APPROVAL (Required for orders over $900,000)

c. VHA RPO HCA Review and Approval (over $900,000 to $90 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply Schedule contractors to fewer than the number required by GSAM/R 538.71 ordering procedures as directed by RFO 8.4.

VHA Head of Contracting Activity (HCA)

d. Senior Procurement Executive Approval (over $90 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.

Office of Acquisition and Logistics Acting Senior Procurement Executive (SPE)