P03 FAR6 -JA OVER SAT - VAAR 7008 SDVOSB - Vaultara Software - CO BC.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 02 Effective Date: 04/15/2023

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C260-23-AP-3037

1. Contracting Activity: Department of Veterans Affairs, VISN 20

2. Nature and/or Description of the Action Being Approved: This is a new, fixed price contract to allow VISN20 to continue to use Vaultara to share images and files with outside healthcare providers and other VA facilities. Vaultara provides a cloud-based set of applications that provides fast, secure, contact-less transfer of veterans’ medical data between healthcare partners. The use of Vaultara’s Flight application allows for the viewing, reading, reporting, importing, and exporting of images by VA radiologists, community radiologists, referring physicians, radiation oncologists, other specialists and other clinicians. It eliminates the need for writing CD-ROMS, then hand-carrying or mailing the CDs-ROMs and importing them back into VA PACS which is a trouble-prone, time-consuming process.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This software is used covers 12 licenses and maintenance support for various VISN 20 Medical Centers and includes the following:

License Renewal for VISN 20 Flight VA Product

Monthly Maintenance VISN 20 Flight VA Product Unlimited CCN & Private Hospital Connections. Service Includes:

• Ongoing user training if required

• Ongoing software updates

• Full Product Maintenance Support

• Unlimited transactions with no files size limitations

• Access to new product features and benefits

License Renewal for Delivery for VISN 20 Annual Flight Advanced Auditing Module

Monthly Maintenance for VISN 20 Annual Flight Advanced Auditing Module Flight Advanced Auditing Module will provide automated auditing functionality and reconciliation of transactions from the Flight image sharing solutions with current VA auditing systems. Advance Auditing Module will track all outbound and inbound transactions to meet current VA guidelines and supply needed transaction details directly to VA auditing system.

COSTS INCLUDE:

• Ongoing user training if required

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 4

Effective Date: 04/15/2023

• Ongoing software updates

• Full Product Maintenance Support

• Unlimited transactions with no files size limitations

• Access to new product features and benefits

License Renewal for VISN 20 Annual Flight EndoPro Module for the 5 VISN 20 sites (PUG, POR, ROS, BOI, SPO)

Monthly Maintenance for VISN 20 Annual Flight EndoPro Module for the 5 VISN 20 sites (PUG, POR, ROS, BOI, SPO).

Flight EndoPro Module will allow for direct DICOM sends from the EndoPro solution into Vaultara Flight image sharing Console. The EndoPro module provides a streamlined interface to EndoPro application for easy sharing of Gastroenteraology and Pulmonology images and reports.

COSTS INCLUDE:

• Ongoing user training if required

• Ongoing software updates

• Full Product Maintenance Support

• Unlimited transactions with no files size limitations

• Access to new product features and benefits

License Renewal for VISN 20 Annual Flight Pinnacle for the 1 site listed (PUG)

Monthly Maintenance for VISN 20 Annual Flight Pinnacle for the 1 site listed (PUG) Flight Pinnacle Module will allow for direct DICOM sends from the Pinnacle solution in to Vaultara Flight image sharing Console. The Pinnacle module provides a streamlined interface to Pinnacle without the need of DICOM Q/R functionality.

COSTS INCLUDE:

• Ongoing user training if required

• Ongoing software updates

• Full Product Maintenance Support

• Unlimited transactions with no files size limitations

• Access to new product features and benefits

Total estimated cost: $394,956.00

This is a one-year contract only, estimated to start September 30, 2023.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 4

( X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority): Velocity Applications LLC is a SDVOSB and the only authorized seller for Vaultara products. This procurement is for renewal of Vaultara software licenses for our existing Vaultara platform. Vaultara is the only software provider for renewal of existing licensing, and it is only sold through Velocity Applications LLC. Competing software products on the market do not have VA ATO or Fedramp authorization to be used in the VA.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: There are no other providers for this proprietary service. The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Price is considered fair and reasonable in comparison to historical purchases identified on FPDS: 36C26022P0991 – Awarded: 08/23/2022 for $325,300.00.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Quote obtained from Velocity, comparison of quote to current and past contract pricing with Velocity.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts necessary to support this justification.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Velocity Applications, LLC (SDVOSB).

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: In situations involving complex medical equipment, it is difficult to remove barriers to competition.

However, if the VISN or facility determines that a new system is required, then the market will be surveyed to determine if there are any other sources who could fulfill the requirement.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Renee Huval Biomedical Engineer

VISN 20 HTM

https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 4 of 4

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robert Hamilton Contracting Officer Network Contracting Office 20 (NCO 20)

RPO West JOFOC Tracker #: 2023-09-19-T15:50:33

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Michael Allred Branch Chief, Medical Equipment

Network Contracting Office 20 (NCO 20) https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx